Todoist vs ClickUp

Trello

Any.do

Jira

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Independent Contractor

I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything.

 Todoist helps individuals and teams capture tasks, organize work, and stay focused every day. Create projects, set priorities, and track progress across list, board, or calendar views. It’s the simplest way to bring order and clarity to busy workdays.

Activity/News Feed

Activity Tracking

Alerts/Notifications

Assignment Management

Calendar Management

Collaboration Tools

Commenting/Notes

Communication Management

Customizable Templates

Dashboard

Deadline Management

Drag & Drop

File Management

File Sharing

For Small Businesses

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Kanban Board

Messaging

Milestone Tracking

Mobile App

Multiple Projects

Notes Management

Planning Tools

Prioritization

Productivity Tools

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Real-Time Data

Real-Time Notifications

Real-Time Updates

Recurring Tasks

Reminders

Reporting/Project Tracking

Reporting & Statistics

Search/Filter

SSL Security

Status Tracking

Strategic Planning

Sub-Task Management

Tagging

Task Board View

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Team Management

Third-Party Integrations

Time & Expense Tracking

To-Do List

Visual Workflow Management

Web-based Deployment

Workflow Management

The Todoist integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 4.7 out of 5 for its integration with Todoist), Gmail (an email management product, 4.7), and Microsoft Outlook (an email management product, 4.4).

Integrations

Reviews for Todoist come from a wide variety of industries, including Computer Software (8% of reviewers), Information Technology and Services (8%), and Marketing and Advertising (8%). The most frequent use case for Todoist cited by reviewers is task management (80% of reviewers).

Todoist

Web-based

iPhone

Android

Windows

iPad

Asana

monday AI Work Platform

Things

Microsoft To Do

Notion

ClickUp

Wrike

Evernote Teams

TickTick

Remember The Milk

OmniFocus

Smartsheet

Microsoft OneNote

Slack

Basecamp

Toodledo

Quire

Beginner

Business

Senior Platform Engineer

It is a task management tool (a To-Do List), not a collaborative project manager. If I want to collaborate with a large team, track budgets, or design cross-functional schedules, Todoist hits its limits very quickly.

Founder and Owner

The standout for me is the keyboard-driven quick-capture shortcut on Mac: I can fire up a capture window instantly without breaking focus, which is huge for staying in flow.

It solved a real problem around fast, low-friction task capture — especially that quick-capture shortcut on Mac — and gives me confidence that everything I need to do is in one trusted spot.

Community Manager

Todoist has a good project structure with subtasks and priorities, and a really good reminder system to help meet deadlines.

Account Manager

Todoist allowed brokers to stay on top of daily tasks and deadlines, allowing Equatorial Insurance Brokers to enhance accountability and produce client work with fewer missed details.

Head of Engineering

As a whole, it allows our remote employees to be on the same page without having to have meeting after meeting to discuss who is working on what.

When you have thousands of tasks in one project (especially large Web Dev projects that have a ton of subtasks), it can get extremely slow.

Staff Engineer

It allows me to structure my days and avoid forgetting things, which clearly improves my productivity.

Marketing and Communications Executive

As soon as you try to use Todoist for collaborative project management involving more than three people, the system shows its limits.

I like the different views you can use in Todoist, i.e. boards and lists, as a lot of people like to work differently.

Writer

The layout of the product is intuitive, and it provides just the right amount of features, not so many that its boggy but enough that it gets things done.

We also use Todoist to track our software sprints here and thus far, it has not completely failed us.

Legal Associate

The ease of adding new items and setting due dates, directly from an email is our top seller,The iphone widget provides a clear view of upcoming items for the day.

Sales and Solutions Manager

The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls.

Adult Ministry Associate

It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks.

IT Manager

It brings natural‑language due date, labels, filters and small “karma” points that push you finish things, and in the free plan you already get more tools than many rival apps.

When managing a lot of projects, the organization can become a little confusing and the price of the premium version remains just a little affordable.

marketing

I can keep a work day with everything up to date without forgetting tasks or leaving something pending, I like the functionality it has because I keep everything organized and visualizing all the weekly tasks, being able to organize my time and have my space to be able to remember everything.

Continental

Available for all devices, allows tracking daily tasks, set level prioritization in task settings, take quick notes for quick ideas

Communications Director

It has every option I need in a todo list program, kanban boards, calendar view, attachments, and sub tasks.

I did a fair amount of research before committing, comparing it to Things 3, a few other task tools, and Apple's Reminders.

Recruitment Consultant

It allows us to set automated reminders that keep us always on the lookout for upcoming tasks or any pending tasks that need to be attended to.

Social media manager

Todoist has a nice feature that lets me type out my calendar entries in simple language without having to toggle calendar dates.

Associate Director, Evaluation

The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free.

Photographer

I make simple lists for things like which sessions I need to edit, which clients I need to reply to, and gear I have to charge or pack before going out.

Operations Project Coordinator

It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better.

The mobile app is ultra-fast and syncs flawlessly, which is ideal during my business travels.

Managing Director

I set goals for myself every single day (~ deliver 5 tasks and measure it back)

My main wish is for richer, note-style capture inside each task.

Custom filters allow me to see only what matters at any given moment.

Management Technician II

Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold.

Executive Director

What a notebook and the Notes app provide that Todoist does not is a record of my work that I can refer to for board reports.

Admin

It helped me stay organized, manage tasks more efficiently, and improve daily productivity.

Head Coach

Getting used to having a different app to use, as well as a calendar, rather than having them integrated.

Director

You can use smart queries to filter tasks, which is very useful for me as I have specific scenarios which wouldn't work with preset filters.

I have the widget on my phone home screen so I can see today's tasks and upcoming ones.

Todoist also has priority lists that help us to create priorities for prioritizing the most urgent and crucial tasks during our projects.

I use Todoist every day to organize my work and personal tasks.

Board view feel basic, reminders live behind premium tier, and first filter syntax looks tricky, so new user may spend extra clicks before flow feel smooth.

Todoist allows me to apply the Getting Things Done method effortlessly.

Todoist allows us to have smooth transition of work during projects by giving everyone a clear overview of what to do after what.

It allows us to effectively plan for our routine tasks by helping us break them down into to-do lists which are easier to follow.

Owner

Todoist offers a clean, flexible task management experience with cross-platform syncing and strong collaboration features.

Back at that point in my life served a very important goal: I wanted to rebuild habits to maintain a right everyday rhythm.

Holistic Nutritionist

Perfect for mapping out your day, setting priorities, and staying on track.

Administration

First the fact that they have free software and who doesn't like having their to-do list task managers etc along with tutorials on everything a video or picture gallery all in one app

Nutrition and Regulatory officer

Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them

Project Manager

Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time.

I appreciate the most the ability of Todoist to add my current tasks from my calendar.

Reviewers indicate Todoist’s task management capabilities are valuable for breaking down projects into tasks and subtasks, assigning priorities, and organizing with labels and tags. Users report Todoist offers multiple views (list, Kanban board), easy drag-and-drop reordering, and integrations with Google Calendar, Asana, and email. They find managing, categorizing, and tracking tasks straightforward and efficient, though some wish for more advanced status options like 'ongoing.' Users appreciate the platform’s flexibility and clear organization. Of the 127 Todoist users who gave detailed accounts of their use of Task Management, 99% rated this feature as important or highly important.

Calendar Integration

To-Do Lists

Labels and Filters

Daily Task Scheduling

Task Prioritization

Natural Language Input

Productivity

Task Tracking

Pricing

Small Business

Large Enterprises

Freelancers

Mid-size Business

Reviewers appreciate that Todoist offers a robust free plan, which allows users to test core functionalities and manage a limited number of projects. They say the free version is adequate for basic personal use and includes essential features, but many note that important tools like reminders, labels, filters, comments, and advanced collaboration are only available with a paid subscription. Users think the upgrade to paid plans unlocks significant value, providing access to a much larger project limit, integrations, and premium features that enhance productivity. Some reviewers find the paid plans reasonably priced for the features provided, especially for business or team use, and mention educational discounts as a benefit. However, reviewers indicate that the free plan’s limitations—such as restricted project numbers, lack of reminders, and inability to access completed tasks—can be frustrating, especially compared to competitors that offer more for free. Some users report that the recurring subscription model and the cost of premium plans feel high, particularly for those who only need basic features or are on a tight budget. They also mention wishing for more flexibility in pricing, such as lower-tier or one-time payment options.

Doist

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

monday.com is the AI Work Platform where people and agents operate as one team - with shared cross-department context, enterprise-grade trust, and an easy-to-use interface built for adoption at scale.


Customer service is clearly understaffed (they mentioned it and it took me 3 weeks to resolve an issue that could have take 3 days top in my experience).

Many times comments require an action. That’s why ClickUp created Assigned Comments — create action items instantly and assign to others or yourself. Easily resolve or reassign comments directly in the comment itself. No searching, no confusion, no more lost comments.

Todoist vs ClickUp Comparison (2026)

Todoist

ClickUp

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives