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OmTrak Reviews

Reviews Summary

Pros

I have had a great experience with OmTrak a reps, the service is great and they are always around to help if you have any questions or issues.

Samantha C.

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I would suggest when engaging Omtrak, get them to be responsible for adding in all the assets and asset information required for Defence.

Anonymous Reviewer

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Easy to track the issues, know what is outstanding and know what needs to be resubmitted.

Ross D.

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Cons

The problem is each project is different with different systems used so the consistency and standardisation is never the same which is a problem for the client.

John K.

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Only able to apply Defects to one subbie, for example some issues need two or three subbies to complete a job. Need to create defect workflows.

steve p.

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You had to have an account to take the defect photos rather than multi engineers then uploading to a single account after the site inspection.

Cameron A.

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Overall rating

5

4

3

2

1

46

50

19

2

0

82%
positive reviews
91%
would recommend this app

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117 reviews

recommended

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Omtrak for Construction Closeout

Reviewed a year ago

Very good.

Pros

Easiness in use and user friendly. Unique Assets schedule that can be build under parent child relationship. Access to all concerned parties makes the documentation easy. Very fast servers for accessing and retrieving data.

Cons

Personally all features and well kept benefiting one way or other.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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it is very clear instruction and easy to use

Reviewed 2 years ago

it is very good for documentation purpose. it makes job a lot easier and faster.

Pros

I like the set up (easy to follow) and functional well,

Cons

you can't change when you make mistake, and have to contract WebFM people to unlock before make changes.

Vendor response

Hi Wendy, Thanks for the great review. We are in the process of getting feedback from our users to make improvements to the software. I will let our IT team know that you would like some flexibility with correcting mistakes. Thanks again and let us know if we can help you with anything else. Kind regards Hayley OMTrak Support

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend5/10

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NZ Review

Reviewed 2 years ago
Pros

I don't consider Omtrak to have any advantages over the Aconex system that I have had more experience with

Cons

Some terminology (e.g. the use of the term 'manuals' in project design stages) is inconsistent with common industry practice in NZ. The indexing/scheduling arrangement of correspondence is not very intuitive to me Lacks document format options and features I work on multiple projects, often with different management systems. It is challenging to effectively switch between them. I find Omtrak to be less intuitive than Aconex which I use more frequently.

Vendor response

Hi Mike, Thanks so much for leaving us a review. We really value your feedback. OmTrak's true benefits are apparent to the owners at the time of handover, when thorough and compliant Operations & Maintenance Manuals and Design Reports are required. This is where OmTrak shine's and owners can really see the value in the software with the quality of the information and digital format. Sometimes this...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Construction Review

Reviewed 2 years ago

Omtrak has been excellent for uploading of Construction manuals for one of our main clients and the site works option for defects is very handy and easy to use.

Pros

The system works very quickly when uploading documents etc. The job set ups are simple and very easy to use.

Cons

Some items / descriptions in drop down boxes are not relevant to the project you are working on.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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Omtrak for Defence Projects

Reviewed 2 years ago

This platform was mandated in our client contract. It would help those that are not very familiar with the Defence completion process. I would suggest when engaging Omtrak, get them to be responsible for adding in all the assets and asset information required for Defence. That process along took allot of work and Omtrak originally offered that as a service to us, although it wasn't stipulated in the contract agreement. Our project contact from Omtrak changed a number of times over the 2 year project period and the level of support varied from individual to individual.

Pros

The user interface is very intuitive and does not take allot of training. Phone and email support is normally very responsive, although your level of support at project level can vary depending on who is assigned against your project.

Cons

1. Every time you login, you have to press "I'm not a robot", every single time, this gets very annoying and when you look at other platforms that still meet compliance requirements, this is only done on rare occasion. 2. Reporting ability does not allow for flexibility. You'll find yourself using "Content & Status Summary" and creating your own dashboards in Excel. 3. No ability to create dashboards...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Omtrak review

Reviewed a year ago

In my role as Building Services Manager and working very closely with the trades and suppliers, the Omtrak system provides the perfect platform to assist in the format, upload, capture of the required certifications, as constructed documentation and asset data. Combine this with the multi level review process for makes for an more controlled and managed review process.

Pros

Structured and informative layout that provides the framework for our supply and trade partners on the project to upload the drawings, data sheets, maintenance requirements and capture the asset data. Review and reporting process is simple and managed allowing client visibility and review throughout the process. Once captured and approved, the data can be presented in a soft copy O+M or ported across to the FM platform or other FM data system.

Cons

Once you have used the Omtrak platform on a number of projects, returning to a project with 'paper hard copy manuals' makes you wonder why you did not use the product.

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend7/10

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OMTRAK - Used for completion documents at Grafton Hall

Reviewed a year ago

Overall experience is ok. Could have been much better if we had proper training on how to use the system before we were 6months into the job. It has to be implemented at the start and there be a training with consultants and subcontractors. There generally is no issue with consultants and main contractors working out how to use the system but its the workers onsite that are not mobile phone savy and find it very difficult to show where a defect is on the site works app on your phone when he can barly work his phone in the first place..

Pros

1) Everything is done electronic - if set up correctly - automatic notifications get sent to subs. 2) Very good for defects - Good feature where you can print the QR codes for each room to stay on top of defects

Cons

1) Needs more colours - most people like things in different colours so its visually easier to see - it is just Blue and white. 2) There needs to be a function where the main contractor can upload pdf files on behalf of a subcontractor without having to change the settings all the time but still shows who uploaded that pdf - this is due to subcontractors not keeping up with the technology.

Vendor response

Hi James, Thanks for the review! You have given us some fantastic feedback. I will send this to the IT Department and our OmTrak team. kind regards, OmTrak Support

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend10/10

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Defect management

Reviewed a year ago

For a person in my position (out in the field) OmTrak is the perfect way to manage defects on the go.

Pros

OmTrak is a clear cut way to manage defects - the defects can be broken right down from different areas of the project right down to specific rooms. This makes allocating defects along with closing them out a simple process

Cons

The application for mobile devices is easier to use than the computer programme

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Document Control

Reviewed 2 years ago
Pros

Very intuitive software, easy to work with when properly set up. Efficient system of notification and reminders for items that require action Useful analytical capabilities, with various review processes Great support team Online viewer works good and very useful Effective Defect Management tools

Cons

Can be confusing if complex systems not set up properly and main users not properly trained. Needs close monitoring

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend7/10

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Om Trak Review

Reviewed a year ago

Way of having in writing proof of repairs needed for our ward and date of when repairs were listed to show our maintenance dept.

Pros

Ease of use. Proof of written material. Easy way of having maintenance review every repair we need.

Cons

Can't think of anything at the moment, I find it easy to use

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Use of Omtrak for Defects and O&M's

Reviewed a year ago
Pros

Ease of use, very fast customer service (we're constantly reacting to subbies needs in the field and Omtrak are all over this). Flexibility of exporting and ease of information received.

Cons

Only able to apply Defects to one subbie, for example some issues need two or three subbies to complete a job. Need to create defect workflows. Exporting PDF's can take time when Omtrak says "you will receive a link"

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend9/10

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Omtrak - Defects Management

Reviewed 2 years ago
Pros

Providing an easy to use system, it has helped us to manage our defects through simple notification and clear advice around management of same. This has provided a great help in closing out defect issues, and assisting in management of client relationships through prompt action.

Cons

A fair amount of subcontractor training is required at the beginning of their use, however OmTrak does provide a simple and easy to use help and training section.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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OmTrak-Start to Finish

Reviewed 2 years ago

We have used OmTrak on numerous Instituitional, Government, Commercial and Residential Projects in Australia and Asia and found it consistently superior to other alternate document control software.

Pros

The ease that documents and project communications can be written, uploaded and delivered/reviewed

Cons

Nothing comes to mind in regard to negative issuses

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Easy to use and understand

Reviewed 2 years ago

Omtrak was used by our team and the building contractors. It was used for identifying defects and reporting to the builder for rectifications. On many occassions, simply calling was not an option. We could open Omtrack and get an almost immediate response. I was very pleased with the simplicity.

Pros

The redeeming feature of this software is it's ease of use. Anyone can easily navigate and implement this software. I found that is is much more refined and user friendly than the programs that are used by my company. We used this software during our DLP ( Defect Locating Period). Correspondence between my team and the contractors was enhanced by speed and eliminated the game of phone tag.

Cons

I cannot say there was anything negative about my experience.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best on market

Reviewed 2 years ago

Document control, awesome manuals and accurate site defect management

Pros

Manager of several large projects, with some operating OmTrak and another competitor product. Hands down winner is OmTrak document, manuals and site works. Recommend it and miss when I can’t have it

Cons

Happy with this product Only con is other projects choosing inferior competitors products

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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OmTrak Review

Reviewed 2 years ago

The idea of the software works is good. However the program needs a complete redesign to make it more user friendly.

Pros

One stop shop for Operation and Maintenance manuals. Takes the pressure off contractors to organise OMMs for Defence regarding GEMS etc

Cons

The program is very clicky. The program doesnt give you enough features or functionality. There are times where ill be in a section and the pop up text box will pop up on my screen but there will be no scroll bar. Basic text editing is needed. Having the ability to resize text boxes is needed. Let project admins add users. Simple task and will take pressure off WebFM Asset section so clunky and clicky. Not very user friendly. Needs to be compatible with multiple resolution/screen sizes. Remove the pop up text boxes all together and have a drip down system. When you click on something - it opens a section on the same screen - with all functions still accessible. Not a pop up text box where you can only do one thing and one thing only.

Vendor response

Hi Cameron, Thanks for your review. Our IT Team is upgrading the UI in the next 3 months. Your feedback has been sent to the Developers to assist in the UI upgrades. We look forward to showing you when it is complete. Kind regards, OmTrak Support

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend1/10

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Landscape maintenance manuals

Reviewed 2 years ago

Our only involvement is reviewing operational manuals submitted at Practical Completion of landscape projects. The manuals are submitted by builders, landscape contractors or irrigation contractors for approval. These are often incomplete and it is frustrating to get responses from contractors when portions of manuals are rejected.

Pros

Nothing. Note that we don't choose to use OmTrak - the choice is made by builders that we work with.

Cons

We are currently administering a landscape contract with a 12 month maintenance period after Practical Completion. We are sent a monthly OmTrak submission even when there have been no changes made. The program is not easy to navigate for an occasional user.

Vendor response

Hi Barrie, Thanks for writing a review. We are constantly trying to improve our software and make it easier for contractors to navigate the user interface - so we appreciate your feedback. It would be a great help if you could tell us what would make the UI easier to navigate so that we can use your feedback for improvements. We already have a mobile app for onsite access and training opportunities...

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend8/10

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OmTrack Review

Reviewed 2 years ago

Great for defect management, shop drawings and manuals.

Pros

Easy to use and understand. Uploading manuals and drawings is simple and fast.

Cons

Viewing uploaded drawings and documents using the online viewer is quite slow. Much faster to download and view

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend9/10

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Intuitive to use

Reviewed 2 years ago

Had OmTrak been used from the start of the project the benefits would have been even greater with respect to document management and communication protocol. It's easy to track emails, RFI's. We love the Siteworks module for managing defects

Pros

Really like the SiteWorks module for managing defects as it is live and requires no additional input to manage and track.

Cons

On our project the O&M manual sections should have been tailored more

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Fantastic tool for the construction industry

Reviewed a year ago

Defects management is easy, photographic reports are easily and quickly generated and the close out experience is streamlined and efficient, saves a massive amount of hours for for defects management And collation of Manuals and as builts

Pros

The ease of use of this platform, the pre-saved information that is tailored to your client is a huge time saver and makes our job to track drawings, as builts and defects management along with each reporting tool makes it extremely simple To track each and every element easily

Cons

Could definitely use a dashboard visual Upgrade

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Simple yet Sophisticated

Reviewed 2 years ago

Very positive, much less frustrating than some other defect management software

Pros

Mobile use and application was easy to set up and use The ability to customise defect reports by multiple fields was very useful also

Cons

We had over 45000 defects and probably 100k accompanying photos which slowed the system towards the end of the job

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent Construction Document Review Tool

Reviewed a year ago

Not really solving a business problem but ease of use for reviewing construction operation and maintenance manuals and as built drawings and maintaining a status review with the OmTrak package eliminates a lot of time wasting utilising other methods.

Pros

The OmTrak document review package is an excellent package for Builders/Clients to enable review of manuals etc. by their design team. It is easy to use and manage the review process from submission to approval/acceptance.

Cons

The only issue is the constant weekly/monthly status reviews forwarded following completion of a project.

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Site administration comments

Reviewed 2 years ago
Pros

The flexibility to use for multiple fields. Time saving to issue to users and the ability to add photos

Cons

Not knowing when someone has not accepted an invitation without checking

Overall Rating
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Good idea but...

Reviewed 2 years ago

Was a good way to manage the administration of the active project for closing documentation. However I found with more experience, I ended up knowing more about the platform than the main contractors administering OmTrak to us sub-contractors! It then became not as useful to either party as it wasn't being utilised to its potential.

Pros

It did what it was supposed to do...eventually

Cons

The logic behind it, it seemed more difficult than it needed to be to get to the final task.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Satisfied

Reviewed 2 years ago
Pros

Ease of use, once set up easy to use daily

Cons

Sometimes freezes when using from I phone

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