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Project Portfolio Management Software

Project Portfolio Management (PPM) software enables businesses to plan and manage schedules, budgets, resources, and requests across multiple projects. It can forecast future staffing and project needs, manage risk, and determine project ROI.

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Autodesk Construction Cloud logo

Autodesk Construction Cloud

4.3
(1.8K)

Connect data, workflows, and teams

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Connects workflows, teams and data at every stage of construction to reduce risk, maximize efficiency, and increase profits.

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Celoxis logo

Celoxis

4.4
(254)

The All-in-One Project Management Software

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Celoxis has everything you need to plan and manage complex diverse project portfolios and risks. It is an extremely customizable platform.

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One2Team logo

One2Team

4.3
(24)

Platform to deliver work & projects

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One2Team is a multi-solutions platform to manage
enterprise-wide end-to-end process for faster
and more productive delivery in a hybrid world.
Our platform onboards all populations: strategy, planning and projects execution.

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Primetric logo

Primetric

4.8
(30)

Project management platform for software developers

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Primetric is a finance and project management platform for IT service and software providers. It can be used to keep a centralized record of all projects and developers, track individual progress, gauge margins, restrict access, designate roles, assign tasks, and forecast profits.

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Mavenlink logo

Mavenlink

4.2
(566)

Mavenlink and Kimble have merged to form Kantata

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Mavenlink, now Kantata, is a modern software platform for agencies and professionals services organizations that helps automate resource management and project management best practices for creative and professional service providers.

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monday.com logo

monday.com

4.6
(2.4K)

Project Management Made Easy

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monday.com, a Project Portfolio Management software, makes an ideal solution for project portfolio management with the ability to centralize your project portfolios. Easily visualize performance with multiple data views to determine the optimal project prioritization and sequencing to maximize ROI.

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LiquidPlanner logo

LiquidPlanner

4.3
(636)

Prioritize What Matters

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LiquidPlanner is a unique project portfolio management solution that uses predictive scheduling to dynamically adapt to change and manage project uncertainty. Experience automatic resource leveling and priority-based planning across your entire portfolio of projects.

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Planview Clarizen logo

Planview Clarizen

4.2
(169)

Enterprise Work and Project Portfolio Management Solution

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Planview Clarizen is an award-winning enterprise work management solution for project portfolio management that enables program managers to gain real-time visibility into work in progress, automate workflows, proactively manage risks, and deliver greater business impact.

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KeyedIn logo

KeyedIn

4.3
(44)

Cloud-based project & portfolio management software

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Enterprise-class Project Portfolio Management software designed for the Project Management Office. Ideal for teams with 50+ users, KeyedIn Projects combines a refreshingly simple interface with deep PPM functionality, for better resource management, portfolio analysis and planning.

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Proggio logo

Proggio

4.6
(33)

Patent-based Project & Portfolio Management solution

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Proggio is a patent-based Project & Portfolio Management Solution for professionals. Gain project portfolio visibility at a quick glance, seamless adoption with easy & intuitive tools and views along with unlimited users in every plan, and the ability to stay in control with alerts & notifications.

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Smartsheet logo

Smartsheet

4.5
(2.2K)

An online work execution platform for any size organization.

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Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

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Runn logo

Runn

4.9
(14)

Real-time resource management for growing businesses

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Runn is a real-time resource management platform with integrated time tracking and powerful forecasting capabilities. By providing visibility of project plans, people’s time and business health, Runn streamlines teams and keeps them on the same page.

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Scoro logo

Scoro

4.6
(173)

All-in-one work management software.

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Scoro is an award-winning end-to-end work management solution which enables you to control your entire workflow in one place.

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Meisterplan logo

Meisterplan

4.7
(36)

People-centric Portfolio Management Software

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Meisterplan is a people-centric portfolio management solution that facilitates unparalleled visibility and alignment. Confidently make portfolio-level decisions on priorities, allocations, timing, and capacities.

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ARES PRISM logo

ARES PRISM

4.3
(24)

Enterprise project controls and project management software

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ARES PRISM is project portfolio software that delivers dependable forecasts, cost control, and performance measurement. Organizations around the world rely on PRISM software to manage projects, programs and portfolios of growing size and complexity in a variety of industries.

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VSM Platform

(0)

Achieve faster and more predictable value delivery

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Understand your time-to-market, productivity, predictability, quality and flow efficiency. Identify key sources of delay and hidden constraints holding you back.

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WorkOtter logo

WorkOtter

5.0
(161)

#1 Rated SaaS Project, Resource, & Portfolio Management PPM

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WorkOtter eliminates the need for complex spreadsheets or overblown solutions and makes your PMO look BRILLIANT. Projects, Programs, Portfolios (What-If Scenarios), Integrations (JIRA, MS Project, Office 365), Magic Dashboards you have to see to believe. Demo WorkOtter today.

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Asana logo

Asana

4.5
(10.7K)

The work management platform for teams.

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Asana is a project portfolio management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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Forecast logo

Forecast

4.5
(55)

A full-suite alternative to point project mgmt solutions

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Perfect for companies that want to follow the progress of their project portfolios in real time and have the smallest details in sight.

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Acuity PPM logo

Acuity PPM

4.6
(11)

Lightweight project portfolio management (PPM) software

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Acuity PPM is a cloud-based portfolio management solutions designed to help senior leaders manage their strategic investments. Acuity PPM helps you manage work intake, plan resources, prioritize projects, and track project performance through actionable analytics.

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AssessTEAM logo

AssessTEAM

4.6
(87)

Employee performance management software

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AssessTEAM project portfolio management delivers business intelligence reporting on your entire project portfolio. Time tracking tools are inbuilt for your team to seamlessly add time investment on the cloud or on our mobile apps. Current project costs up to the day show exact project margins.

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Easy Projects logo

Easy Projects

4.4
(233)

Project management and collaboration tools

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When your organization has a large number of projects on the go, managers need an easy way to group these projects together to help with analysis, prioritization, budgeting, etc.
Easy Projects allows you to segment projects and initiatives based on department, team, customer, functional area & more

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Sciforma logo

Sciforma

4.4
(42)

Project and Portfolio Management Software

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Sciforma PPM's robust and easy-to-use platform supports PMOs with these very critical PPM capabilities: idea & demand, portfolio & program, planning, work and collaboration, resources, and time tracking. Flexible and functionally scalable, it accomodates various PMO maturity levels.

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WorkSavi logo

WorkSavi

4.8
(5)

Project management software for remote teams

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WorkSavi is a project management software designed to help businesses streamline collaboration across remote teams, track activities and plan, strategize, or execute projects using Gantt charts, dashboards, a portfolio tracker, and other tools.

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Cascade Strategy logo

Cascade Strategy

4.9
(26)

Strategy planning & execution platform

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Cascade brings planning, execution, dashboards, and people management into one seamless system with the aim of enhancing business performance

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Here's what we'll cover:

Buyers Guide

Project Portfolio Management

Project portfolio management (PPM) software helps businesses identify the projects that are most likely to achieve desired business outcomes. These solutions come with functionalities such as project portfolio management, resource management and risk analysis.

In this buyers guide, we will help small-business buyers understand the core features of a project portfolio management solution, typically considered an enterprise-grade tool, and other top considerations to keep in mind when evaluating the software.

Here's what we'll cover:

What is project portfolio management software?

Project portfolio management (PPM) software improves an organization's visibility into project performance and resource utilization. These solutions offers detailed project analysis and reporting, which help managers identify high-value projects and potential risks that can prevent a project from meeting business objectives.

Types of project portfolio management software

PPM solutions are designed for businesses managing multiple projects, at a time, with a large workforce that is distributed across different locations. These solutions focus on helping businesses effectively manage resources and prioritize projects.

Small businesses should carefully analyze their need for a PPM solution. Start by understanding the two types of PPM software categories mentioned below:

  • Full-suite PPM software: These are advanced tools that help businesses manage an exhaustive portfolio of projects and offer detailed reporting plus collaboration features. These tools help teams identify project bottlenecks, analyze resource utilization, communicate with project stakeholders, schedule project tasks and track project budgets.

  • Specialized PPM software: These tools are like slimmed-down versions of full-suite solutions. They offer specialized functionalities that help project managers improve specific aspects of project portfolio management such as reporting or collaboration. Conversely, these solutions can offer industry-specific functionalities, such as templatized project dashboards for tracking IT portfolio projects.

Key question to ask your vendor before you buy: Is your PPM solution a full-suite solution serving to diverse project portfolio management needs or does it focus on improving certain aspects such as reporting or team collaboration?

Deployment options for project portfolio management software

PPM tools can be deployed in three different ways: on-premises, cloud-based or hosted. Small businesses need to analyze present needs and future requirements when deciding on the right software deployment.

Let's look more closely at the three types of PPM deployment options:

Cloud-based

  • Vendors hosts the software in their servers

  • Software pricing follows a subscription-based, pay-as-you-go model

  • Software feature upgrades, data storage, security and maintenance are handled by the vendors

On-premise

  • You host the software in your organization's servers

  • Software pricing is a one time, typically large, license fee

  • Software maintenance, data backup and feature enhancements are your responsibility

Hosted

  • You pay a monthly fee to the vendor, or third-party vendor, who takes care of software hosting.

  • Software pricing is a per-user, license fee

  • Software feature customization is your responsibility, while vendor takes care of storage and upkeep

Key questions to ask your vendor before you buy: What are the different software deployments you offer and how are they priced?

Project portfolio management software features

PPM solutions offer a wide-range of features that go beyond the scope of traditional project management solutions. Along with planning projects or tracking tasks to completion, these solutions also allow businesses to analyze the impact of projects, build workflows based on a prioritized-list of projects, effectively handle employee workloads and boost team collaboration.

To help you understand the common features of a PPM solution, we have created a quick list of their core functionality:

Portfolio management: Allows you to categorize and prioritize projects based on parameters such as project objectives, constraints, departments, budget and so on.

Portfolio management in Planview

Portfolio management in Planview (Source)

Risk management: Create risk management plans and approval workflows to capture issues in existing projects or manage demands for new projects. Estimate how real-time issues and new demands will affect project outcomes.Identifying project risks in KeyedIn Projects

Resource Management: Optimize project staffing by analyzing employee skill sets and capacity. Plan and schedule resources by identifying high-priority projects.

Resource management in Sciforma

Resource management in Sciforma

Project management: Create project schedules and track completion of tasks or time employees spend on specific tasks and projects.

Project management dashboard in Workfront

Project management dashboard in Workfront

Collaboration: Centralize team communication by allowing team members to connect with each other, and share project documents, via online workspaces.

Social collaboration dashboard in Clarizen

Project collaboration dashboard in Clarizen

Reporting: View and analyze reports, such as project budgets, project timelines and project KPI achievement rates on visual dashboards. Export this data for further analysis.

Reporting in Genius Project

Viewing reports in Genius Project

Besides the common features listed above, small businesses should also evaluate ancillary features such as:

  • User Management:

     

    Offers simple processes to add new users to the system or remove existing ones. Follows this up with seamless integration with your existing tools such as, so that you can directly import employee data without any manual work.

  • Usability:

     

    Provides mobile applications for easy access and offers intuitive interfaces, such as a What-You-See-Is-What-You-Get (WYSIWYG) editor and drag-and-drop dashboard for planning projects or organizing tasks.

Key question to ask your vendor before you buy: What are the key features of your solution and what's the typical training time required for novice users to get familiar with the tool?

Important project portfolio management software integrations

PPM solutions can integrate with many tools such as enterprise resource management software (ERP) and enterprise content management systems (CMS).

However, small businesses typically use simple tools, such as document management systems instead of a CMS. Keeping such use cases of small businesses in mind, we have listed below two important integrations to check for in a PPM solution.

Document management systems (DMS) improve team collaboration, helping project members centrally access organizational information. The integration allows teams to access product roadmaps, process manuals, checklists and other project-related documents, stored in the CMS, from within the PPM solution.

IT service management (ITSM) software helps business create task workflows to manage new demands and issues that arise when executing projects. The integration helps teams or customers (in the case of client-based projects) to raise a ticket, using the PPM solution, and track its status.

Key question to ask your vendor before you buy: What are the third-party integrations that your tool offers currently and how do you plan to grow this number in the next 1 to 2 years?

The digital transformation wave has changed how business practice project and portfolio management. Below are three such technological trends that can help small businesses transform their PPM processes.

Key question to ask your vendor before you buy: How will your software help my organization in digitally transforming my project and portfolio project management processes?


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Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.