Project Portfolio Management Software

Project Portfolio Management (PPM) software enables businesses to plan and manage schedules, budgets, resources, and requests across multiple projects. It can forecast future staffing and project needs, manage risk, and determine project ROI.
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Here's our list of apps for Project Portfolio Management software.

Project portfolio management (PPM) software improves an organization's visibility into project performance and resource utilization.

Highlighted apps are recognized as Category Leaders — the leading business apps within a category. Our data-driven rankings are based on 5 key factors that will help you choose the right app for your business.

You can also sort & filter results by Category Leaders or click on the ‘Leaders’ tab to see the full list, compare apps, and find out more about our scoring methodology.

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110 apps

Smartsheet   

1,446
72 pts
An online work execution platform for any size organization.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features. Read more about Smartsheet
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An online work execution platform for any size organization.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features. Read more about Smartsheet
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Tempus Resource   

3
Resource forecasting & capacity planning solution
Tempus Resource is a resource forecasting and capacity planning solution which provides businesses in industries such as IT, retail, manufacturing, and healthcare with resource management tools. Key features include data capture, project time tracking, visualization, analytics & reporting. Read more about Tempus Resource
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Resource forecasting & capacity planning solution
Tempus Resource is a resource forecasting and capacity planning solution which provides businesses in industries such as IT, retail, manufacturing, and healthcare with resource management tools. Key features include data capture, project time tracking, visualization, analytics & reporting. Read more about Tempus Resource
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Sciforma   

40
Project and Portfolio Management Software
Sciforma PPM's robust and easy-to-use platform supports PMOs with these very critical PPM capabilities: idea & demand, portfolio & program, planning, work and collaboration, resources, and time tracking. Flexible and functionally scalable, it accomodates various PMO maturity levels. Read more about Sciforma
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Project and Portfolio Management Software
Sciforma PPM's robust and easy-to-use platform supports PMOs with these very critical PPM capabilities: idea & demand, portfolio & program, planning, work and collaboration, resources, and time tracking. Flexible and functionally scalable, it accomodates various PMO maturity levels. Read more about Sciforma
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Meisterplan   

36
Multi-project resource management
Meisterplan is a cloud-based project portfolio management and resource management tool. Businesses can easily see resource availability and capacity, gain visibility into projects, prioritize and align project portfolios to strategies, and generate real-time scenario simulations with Meisterplan. Read more about Meisterplan
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Multi-project resource management
Meisterplan is a cloud-based project portfolio management and resource management tool. Businesses can easily see resource availability and capacity, gain visibility into projects, prioritize and align project portfolios to strategies, and generate real-time scenario simulations with Meisterplan. Read more about Meisterplan
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Workfront   

1,009
75 pts
Online Enterprise Work Management Software
Use Workfront PPM to compare and evaluate projects within portfolios based on time, budget and resources using portfolio optimization and business case tools. Read more about Workfront
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Online Enterprise Work Management Software
Use Workfront PPM to compare and evaluate projects within portfolios based on time, budget and resources using portfolio optimization and business case tools. Read more about Workfront
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ARES PRISM   

24
Enterprise project controls and project management software
ARES PRISM is project portfolio software that delivers dependable forecasts, cost control, and performance measurement. Organizations around the world rely on PRISM software to manage projects, programs and portfolios of growing size and complexity in a variety of industries. Read more about ARES PRISM
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Enterprise project controls and project management software
ARES PRISM is project portfolio software that delivers dependable forecasts, cost control, and performance measurement. Organizations around the world rely on PRISM software to manage projects, programs and portfolios of growing size and complexity in a variety of industries. Read more about ARES PRISM
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WorkOtter   

136
#1 PM/PPM (Gartner). Magic Dashboards PMOs Love. Demo Today
Awarded #1 PM/PPM 17,18,2019 (Gartner SoftwareAdvice). WorkOtter is a simple, flexible, yet powerful solution to your PM/PMO challenges. Portfolios, What-If scenarios, and 100 Magic Dashboards. Syncs with MS Project, JIRA, Excel, Box, Outlook. Gantt/Kanban/Agile views that PM's LOVE. Read more about WorkOtter Demo Today
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#1 PM/PPM (Gartner). Magic Dashboards PMOs Love. Demo Today
Awarded #1 PM/PPM 17,18,2019 (Gartner SoftwareAdvice). WorkOtter is a simple, flexible, yet powerful solution to your PM/PMO challenges. Portfolios, What-If scenarios, and 100 Magic Dashboards. Syncs with MS Project, JIRA, Excel, Box, Outlook. Gantt/Kanban/Agile views that PM's LOVE. Read more about WorkOtter Demo Today
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Asana   

8,659
Project and work management for teams of all sizes.
Asana organizes all of your team's work in one place so everyone is clear about priorities and responsibilities, and you can monitor progress in real time. Read more about Asana
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Project and work management for teams of all sizes.
Asana organizes all of your team's work in one place so everyone is clear about priorities and responsibilities, and you can monitor progress in real time. Read more about Asana
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monday.com   

2,057
Project Management Made Easy
monday.com, a Project Portfolio Management software, makes an ideal solution for project portfolio management with the ability to centralize your project portfolios. Easily visualize performance with multiple data views to determine the optimal project prioritization and sequencing to maximize ROI. Read more about monday.com
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Project Management Made Easy
monday.com, a Project Portfolio Management software, makes an ideal solution for project portfolio management with the ability to centralize your project portfolios. Easily visualize performance with multiple data views to determine the optimal project prioritization and sequencing to maximize ROI. Read more about monday.com
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ProWorkflow   

202
Project Management & Time Tracking For Teams Of Any Size.
Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking & billing. Supporting business of all sizes with friendly and knowledgeable service & top-of-the-line technology. Start Your Free Trial Today!… Read more about ProWorkflow
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Project Management & Time Tracking For Teams Of Any Size.
Keep on top of projects and deadlines with ProWorkflow - a collaboration solution for your team's tasks, time tracking & billing. Supporting business of all sizes with friendly and knowledgeable service & top-of-the-line technology. Start Your Free Trial Today!… Read more about ProWorkflow
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Easy Projects   

194
71 pts
Project management and collaboration tools
When your organization has a large number of projects on the go, managers need an easy way to group these projects together to help with analysis, prioritization, budgeting, etc. Easy Projects allows you to segment projects and initiatives based on department, team, customer, functional area & more… Read more about Easy Projects
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Project management and collaboration tools
When your organization has a large number of projects on the go, managers need an easy way to group these projects together to help with analysis, prioritization, budgeting, etc. Easy Projects allows you to segment projects and initiatives based on department, team, customer, functional area & more… Read more about Easy Projects
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Wrike   

1,574
85 pts
Manage your projects from start to finish with Wrike
Simplify decisions with project portfolio management from Wrike. Assess at-risk projects, use powerful resource management, and gain project insights with customizable reports. Use automation to maximize your return and build your best portfolio yet.… Read more about Wrike
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Manage your projects from start to finish with Wrike
Simplify decisions with project portfolio management from Wrike. Assess at-risk projects, use powerful resource management, and gain project insights with customizable reports. Use automation to maximize your return and build your best portfolio yet.… Read more about Wrike
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airfocus   

53
Smarter Roadmap Prioritization
Use airfocus to prioritize your projects to build more effective roadmaps. airfocus integrates with Jira and Trello to get you started in minutes. Read more about airfocus
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Smarter Roadmap Prioritization
Use airfocus to prioritize your projects to build more effective roadmaps. airfocus integrates with Jira and Trello to get you started in minutes. Read more about airfocus
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Forecast   

48
A full-suite alternative to point project mgmt solutions
Perfect for companies that want to follow the progress of their project portfolios in real time and have the smallest details in sight. Read more about Forecast
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A full-suite alternative to point project mgmt solutions
Perfect for companies that want to follow the progress of their project portfolios in real time and have the smallest details in sight. Read more about Forecast
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cammsproject   

0
Web-based project management software for teams of all sizes
cammsproject is a secured, collaborative project management tool with features for task assignation prioritization, risk assessment, time tracking and reporting. Read more about cammsproject
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Web-based project management software for teams of all sizes
cammsproject is a secured, collaborative project management tool with features for task assignation prioritization, risk assessment, time tracking and reporting. Read more about cammsproject
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Trello   

16,438
Visual collaboration tool for shared project perspectives
Spreadsheets, emails, and never-ending notifications are major teamwork blockers that affect today’s business teams—no matter their size. Project assignments, tasks, and daily to-do’s get lost, transparency gets trumped, and people lose productivity in the shuffle. Read more about Trello Not only do teams need to manage this constant overflow, but they also need to build projects, track progress, and achieve major business goals. What’s needed is a clear view of the entire process to keep everyone on the same page. Introducing Trello: A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
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Visual collaboration tool for shared project perspectives
Spreadsheets, emails, and never-ending notifications are major teamwork blockers that affect today’s business teams—no matter their size. Project assignments, tasks, and daily to-do’s get lost, transparency gets trumped, and people lose productivity in the shuffle. Read more about Trello Not only do teams need to manage this constant overflow, but they also need to build projects, track progress, and achieve major business goals. What’s needed is a clear view of the entire process to keep everyone on the same page. Introducing Trello: A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
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Proggio   

22
Visual project and portfolio planning solution
Proggio is a FREE cloud-based collaborative project management software for managing long-term, recurring, and continuous delivery projects. Projects can be planned and tracked on the visual timeline, and users can manage task assignments, due dates, dependencies, milestones, and more. Read more about Proggio
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Visual project and portfolio planning solution
Proggio is a FREE cloud-based collaborative project management software for managing long-term, recurring, and continuous delivery projects. Projects can be planned and tracked on the visual timeline, and users can manage task assignments, due dates, dependencies, milestones, and more. Read more about Proggio
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Cascade Strategy   

21
Fully integrated planning & execution platform
Cascade brings planning, execution, dashboards, and people management into one seamless system with the aim of enhancing business performance. Read more about Cascade Strategy
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Fully integrated planning & execution platform
Cascade brings planning, execution, dashboards, and people management into one seamless system with the aim of enhancing business performance. Read more about Cascade Strategy
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AlchemyWorks Projects   

0
Project, task & portfolio management solution
AlchemyWorks Projects is a cloud-based project management solution with collaboration tools, document management, task scheduling, permissions management & more. Read more about AlchemyWorks Projects
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Project, task & portfolio management solution
AlchemyWorks Projects is a cloud-based project management solution with collaboration tools, document management, task scheduling, permissions management & more. Read more about AlchemyWorks Projects
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Workamajig   

277
Project & workflow management for the creative industry
Workamajig is a collaborative project & workflow management software for in-house creative / design teams & agencies in marketing, advertising, & more. Read more about Workamajig
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Project & workflow management for the creative industry
Workamajig is a collaborative project & workflow management software for in-house creative / design teams & agencies in marketing, advertising, & more. Read more about Workamajig
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SpiraPlan   

13
Enterprise Agile Program Management
SpiraPlan is an integrated platform for managing each stage of every product and program. This Enterprise Agile Program Management system helps manage your project's requirements, releases, iterations, tasks, risks, and bugs/issues. Read more about SpiraPlan
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Enterprise Agile Program Management
SpiraPlan is an integrated platform for managing each stage of every product and program. This Enterprise Agile Program Management system helps manage your project's requirements, releases, iterations, tasks, risks, and bugs/issues. Read more about SpiraPlan
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ProjectManager.com   

319
77 pts
Award-Winning Project Management Software
Manage multiple projects in one place, so that your teams stay organized and efficient. Read more about ProjectManager.com
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Award-Winning Project Management Software
Manage multiple projects in one place, so that your teams stay organized and efficient. Read more about ProjectManager.com
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OneDesk   

2
Helpdesk & Project Management Software - in one application
Organize your projects into a flexible portfolio structure. Track and report at the project-level or at the portfolio level. Read more about OneDesk
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Helpdesk & Project Management Software - in one application
Organize your projects into a flexible portfolio structure. Track and report at the project-level or at the portfolio level. Read more about OneDesk
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Mavenlink   

350
62 pts
Project Management, Resource Planning, & PSA software
Mavenlink is a modern software platform for professional & marketing services organizations that helps automate business best practices for creative and professional service providers. Read more about Mavenlink
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Project Management, Resource Planning, & PSA software
Mavenlink is a modern software platform for professional & marketing services organizations that helps automate business best practices for creative and professional service providers. Read more about Mavenlink
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Clarizen   

165
51 pts
Enterprise Project Management Solution
With Clarizen, enterprise companies are can monitor, track and manage all projects in their pipeline, and across the portfolio from a single intuitive platform. Read more about Clarizen
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Enterprise Project Management Solution
With Clarizen, enterprise companies are can monitor, track and manage all projects in their pipeline, and across the portfolio from a single intuitive platform. Read more about Clarizen
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Project Portfolio Management Software Buyers Guide

Project portfolio management (PPM) software helps businesses identify the projects that are most likely to achieve desired business outcomes. These solutions come with functionalities such as project portfolio management, resource management and risk analysis.

In this buyers guide, we will help small-business buyers understand the core features of a project portfolio management solution, typically considered an enterprise-grade tool, and other top considerations to keep in mind when evaluating the software.

Here's what we'll cover:

What is project portfolio management software?

Project portfolio management (PPM) software improves an organization's visibility into project performance and resource utilization. These solutions offers detailed project analysis and reporting, which help managers identify high-value projects and potential risks that can prevent a project from meeting business objectives.

Types of project portfolio management software

PPM solutions are designed for businesses managing multiple projects, at a time, with a large workforce that is distributed across different locations. These solutions focus on helping businesses effectively manage resources and prioritize projects.

Small businesses should carefully analyze their need for a PPM solution. Start by understanding the two types of PPM software categories mentioned below:

  • Full-suite PPM software: These are advanced tools that help businesses manage an exhaustive portfolio of projects and offer detailed reporting plus collaboration features. These tools help teams identify project bottlenecks, analyze resource utilization, communicate with project stakeholders, schedule project tasks and track project budgets.

  • Specialized PPM software: These tools are like slimmed-down versions of full-suite solutions. They offer specialized functionalities that help project managers improve specific aspects of project portfolio management such as reporting or collaboration. Conversely, these solutions can offer industry-specific functionalities, such as templatized project dashboards for tracking IT portfolio projects.

Key question to ask your vendor before you buy: Is your PPM solution a full-suite solution serving to diverse project portfolio management needs or does it focus on improving certain aspects such as reporting or team collaboration?

Deployment options for project portfolio management software

PPM tools can be deployed in three different ways: on-premises, cloud-based or hosted. Small businesses need to analyze present needs and future requirements when deciding on the right software deployment.

Let's look more closely at the three types of PPM deployment options:

Cloud-based

  • Vendors hosts the software in their servers

  • Software pricing follows a subscription-based, pay-as-you-go model

  • Software feature upgrades, data storage, security and maintenance are handled by the vendors

On-premise

  • You host the software in your organization's servers

  • Software pricing is a one time, typically large, license fee

  • Software maintenance, data backup and feature enhancements are your responsibility

Hosted

  • You pay a monthly fee to the vendor, or third-party vendor, who takes care of software hosting.

  • Software pricing is a per-user, license fee

  • Software feature customization is your responsibility, while vendor takes care of storage and upkeep

Key questions to ask your vendor before you buy: What are the different software deployments you offer and how are they priced?

Project portfolio management software features

PPM solutions offer a wide-range of features that go beyond the scope of traditional project management solutions. Along with planning projects or tracking tasks to completion, these solutions also allow businesses to analyze the impact of projects, build workflows based on a prioritized-list of projects, effectively handle employee workloads and boost team collaboration.

To help you understand the common features of a PPM solution, we have created a quick list of their core functionality:

Portfolio management: Allows you to categorize and prioritize projects based on parameters such as project objectives, constraints, departments, budget and so on.

Portfolio management in Planview

Portfolio management in Planview (Source)

Risk management: Create risk management plans and approval workflows to capture issues in existing projects or manage demands for new projects. Estimate how real-time issues and new demands will affect project outcomes.Identifying project risks in KeyedIn Projects

Resource Management: Optimize project staffing by analyzing employee skill sets and capacity. Plan and schedule resources by identifying high-priority projects.

Resource management in Sciforma

Resource management in Sciforma

Project management: Create project schedules and track completion of tasks or time employees spend on specific tasks and projects.

Project management dashboard in Workfront

Project management dashboard in Workfront

Collaboration: Centralize team communication by allowing team members to connect with each other, and share project documents, via online workspaces.

Social collaboration dashboard in Clarizen

Project collaboration dashboard in Clarizen

Reporting: View and analyze reports, such as project budgets, project timelines and project KPI achievement rates on visual dashboards. Export this data for further analysis.

Reporting in Genius Project

Viewing reports in Genius Project

Besides the common features listed above, small businesses should also evaluate ancillary features such as:

  • User Management:

     

    Offers simple processes to add new users to the system or remove existing ones. Follows this up with seamless integration with your existing tools such as, so that you can directly import employee data without any manual work.

  • Usability:

     

    Provides mobile applications for easy access and offers intuitive interfaces, such as a What-You-See-Is-What-You-Get (WYSIWYG) editor and drag-and-drop dashboard for planning projects or organizing tasks.

Key question to ask your vendor before you buy: What are the key features of your solution and what's the typical training time required for novice users to get familiar with the tool?

Important project portfolio management software integrations

PPM solutions can integrate with many tools such as enterprise resource management software (ERP) and enterprise content management systems (CMS).

However, small businesses typically use simple tools, such as document management systems instead of a CMS. Keeping such use cases of small businesses in mind, we have listed below two important integrations to check for in a PPM solution.

Document management systems (DMS) improve team collaboration, helping project members centrally access organizational information. The integration allows teams to access product roadmaps, process manuals, checklists and other project-related documents, stored in the CMS, from within the PPM solution.

IT service management (ITSM) software helps business create task workflows to manage new demands and issues that arise when executing projects. The integration helps teams or customers (in the case of client-based projects) to raise a ticket, using the PPM solution, and track its status.

Key question to ask your vendor before you buy: What are the third-party integrations that your tool offers currently and how do you plan to grow this number in the next 1 to 2 years?

The digital transformation wave has changed how business practice project and portfolio management. Below are three such technological trends that can help small businesses transform their PPM processes.

Key question to ask your vendor before you buy: How will your software help my organization in digitally transforming my project and portfolio project management processes?

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