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Project Portfolio Management Software

Project Portfolio Management (PPM) software enables businesses to plan and manage schedules, budgets, resources, and requests across multiple projects. It can forecast future staffing and project needs, manage risk, and determine project ROI.

129 software options

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monday.com

4.6
(2,278)

Project Management Made Easy

monday.com, a Project Portfolio Management software, makes an ideal solution for project portfolio management with the ability to centralize your project portfolios. Easily visualize performance with multiple data views to determine the optimal project prioritization and sequencing to maximize ROI.

Read more about monday.com

Clarizen

4.2
(166)

Enterprise Project Management Solution

With Clarizen, enterprise companies are can monitor, track and manage all projects in their pipeline, and across the portfolio from a single intuitive platform.

Read more about Clarizen

Wrike

4.2
(1,650)

Manage your projects from start to finish with Wrike

Simplify decisions with project portfolio management from Wrike. Assess at-risk projects, use powerful resource management, and gain project insights with customizable reports. Use automation to maximize your return and build your best portfolio yet.

Read more about Wrike

Sciforma

4.4
(41)

Project and Portfolio Management Software

Sciforma PPM's robust and easy-to-use platform supports PMOs with these very critical PPM capabilities: idea & demand, portfolio & program, planning, work and collaboration, resources, and time tracking. Flexible and functionally scalable, it accomodates various PMO maturity levels.

Read more about Sciforma

Smartsheet

4.4
(1,657)

An online work execution platform for any size organization.

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Meisterplan

4.7
(36)

Project Portfolio and Capacity Planning Software

Meisterplan is a cloud-based project portfolio management and resource management software. See resource availability and capacity, gain visibility into projects, prioritize and align project portfolios to strategies, and generate real-time scenario simulations with Meisterplan.

Read more about Meisterplan

Asana

4.4
(9,620)

Project and work management for teams of all sizes.

Asana is a project portfolio management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

KeyedIn

4.4
(40)

Cloud-based project & portfolio management software

Enterprise-class Project Portfolio Management software designed for the Project Management Office. Ideal for teams with 50+ users, KeyedIn Projects combines a refreshingly simple interface with deep PPM functionality, for better resource management, portfolio analysis and planning.

Read more about KeyedIn

WorkSavi

5.0
(2)

Project management software for remote teams

WorkSavi is a project management software designed to help businesses streamline collaboration across remote teams, track activities and plan, strategize, or execute projects using Gantt charts, dashboards, a portfolio tracker, and other tools.

Read more about WorkSavi

Workfront

4.3
(1,033)

Online Enterprise Work Management Software

Use Workfront PPM to compare and evaluate projects within portfolios based on time, budget and resources using portfolio optimization and business case tools.

Read more about Workfront

ARES PRISM

4.3
(24)

Enterprise project controls and project management software

ARES PRISM is project portfolio software that delivers dependable forecasts, cost control, and performance measurement. Organizations around the world rely on PRISM software to manage projects, programs and portfolios of growing size and complexity in a variety of industries.

Read more about ARES PRISM

Proggio

4.6
(23)

Patent based Project & Portfolio Management Solution

Proggio is a patent based collaborative Project & Portfolio Management Solution for managing any size project. Prggio includes unique visual timeline, Task Management module, Budget & Resource Management capabilities and it can integrate to JIRA, G-Suite and 300+other apps. Strat FREE trial today!

Read more about Proggio

Mavenlink

4.2
(420)

Project Management, Resource Planning, & PSA software

Mavenlink is a modern software platform for agencies and professionals services organizations that helps automate resource planning and project management best practices for creative and professional service providers.

Read more about Mavenlink

Celoxis

4.4
(228)

The All-in-One Project Management Software

Celoxis has everything you need to plan and manage complex diverse project portfolios and risks. It is an extremely customizable platform.

Read more about Celoxis

WorkOtter

5.0
(155)

#1 Rated SaaS Project, Resource, & Portfolio Management PPM

WorkOtter eliminates the need for complex spreadsheets or overblown solutions and makes your PMO look BRILLIANT. Projects, Programs, Portfolios (What-If Scenarios), Integrations (JIRA, MS Project, Office 365), Magic Dashboards you have to see to believe. Demo WorkOtter today.

Read more about WorkOtter

Planisware Orchestra

4.0
(12)

Scalable project portfolio management software

Planisware Orchestra is a project portfolio management solution which grants private & public sectors real-time visibility into the entire project portfolio lifecycle

Read more about Planisware Orchestra

Easy Projects

4.4
(200)

Project management and collaboration tools

When your organization has a large number of projects on the go, managers need an easy way to group these projects together to help with analysis, prioritization, budgeting, etc.
Easy Projects allows you to segment projects and initiatives based on department, team, customer, functional area & more

Read more about Easy Projects

airfocus

4.5
(93)

Powerful prioritization & clear roadmaps

Use airfocus to prioritize your projects to build more effective roadmaps. airfocus integrates with Jira and Trello to get you started in minutes.

Read more about airfocus

GanttPRO

4.7
(209)

Online Gantt chart software for project management

GanttPRO is Gantt chart software for project management that allows teams to visualize project plans and manage tasks for better project planning

Read more about GanttPRO

Cascade Strategy

4.9
(24)

Fully integrated planning & execution platform

Cascade brings planning, execution, dashboards, and people management into one seamless system with the aim of enhancing business performance

Read more about Cascade Strategy

Office Timeline

4.6
(28)

Product roadmap & timeline tool for PowerPoint presentations

Office Timeline is a product roadmap software designed to help employees create project plans, Gantt charts, swimlane diagrams, and timelines. It offers a PowerPoint add-in and an online timeline generator, which enable teams to design roadmaps, customize graphics, and share them with team members.

Read more about Office Timeline

SpiraPlan

3.9
(17)

Enterprise Agile Program Management

SpiraPlan is an integrated platform for managing each stage of every product and program. This Enterprise Agile Program Management system helps manage your project's requirements, releases, iterations, tasks, risks, and bugs/issues.

Read more about SpiraPlan

BINOCS

4.0
(1)

Fostering a committed organization. A connected plan.

Binocs is a web-based resource demand & capacity planning solution that assists laboratories, QC/QA, and R&D facilities to optimize workloads and track progress

Read more about BINOCS

One2Team

4.3
(21)

Platform to deliver work & projects

One2Team is a multi-solutions platform to manage
enterprise-wide end-to-end process for faster
and more productive delivery in a hybrid world.
Our platform onboards all populations: strategy, planning and projects execution.

Read more about One2Team

Avaza

4.6
(353)

All-in-one, client-focused project management for teams.

Track projects through to their completion, and categorize and tag them as needed for easier reporting. Manage 100s of projects in one app.

Read more about Avaza

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Buyers Guide

Project Portfolio Management

Project portfolio management (PPM) software helps businesses identify the projects that are most likely to achieve desired business outcomes. These solutions come with functionalities such as project portfolio management, resource management and risk analysis.

In this buyers guide, we will help small-business buyers understand the core features of a project portfolio management solution, typically considered an enterprise-grade tool, and other top considerations to keep in mind when evaluating the software.

Here's what we'll cover:

What is project portfolio management software?

Project portfolio management (PPM) software improves an organization's visibility into project performance and resource utilization. These solutions offers detailed project analysis and reporting, which help managers identify high-value projects and potential risks that can prevent a project from meeting business objectives.

Types of project portfolio management software

PPM solutions are designed for businesses managing multiple projects, at a time, with a large workforce that is distributed across different locations. These solutions focus on helping businesses effectively manage resources and prioritize projects.

Small businesses should carefully analyze their need for a PPM solution. Start by understanding the two types of PPM software categories mentioned below:

  • Full-suite PPM software: These are advanced tools that help businesses manage an exhaustive portfolio of projects and offer detailed reporting plus collaboration features. These tools help teams identify project bottlenecks, analyze resource utilization, communicate with project stakeholders, schedule project tasks and track project budgets.

  • Specialized PPM software: These tools are like slimmed-down versions of full-suite solutions. They offer specialized functionalities that help project managers improve specific aspects of project portfolio management such as reporting or collaboration. Conversely, these solutions can offer industry-specific functionalities, such as templatized project dashboards for tracking IT portfolio projects.

Key question to ask your vendor before you buy: Is your PPM solution a full-suite solution serving to diverse project portfolio management needs or does it focus on improving certain aspects such as reporting or team collaboration?

Deployment options for project portfolio management software

PPM tools can be deployed in three different ways: on-premises, cloud-based or hosted. Small businesses need to analyze present needs and future requirements when deciding on the right software deployment.

Let's look more closely at the three types of PPM deployment options:

Cloud-based

  • Vendors hosts the software in their servers

  • Software pricing follows a subscription-based, pay-as-you-go model

  • Software feature upgrades, data storage, security and maintenance are handled by the vendors

On-premise

  • You host the software in your organization's servers

  • Software pricing is a one time, typically large, license fee

  • Software maintenance, data backup and feature enhancements are your responsibility

Hosted

  • You pay a monthly fee to the vendor, or third-party vendor, who takes care of software hosting.

  • Software pricing is a per-user, license fee

  • Software feature customization is your responsibility, while vendor takes care of storage and upkeep

Key questions to ask your vendor before you buy: What are the different software deployments you offer and how are they priced?

Project portfolio management software features

PPM solutions offer a wide-range of features that go beyond the scope of traditional project management solutions. Along with planning projects or tracking tasks to completion, these solutions also allow businesses to analyze the impact of projects, build workflows based on a prioritized-list of projects, effectively handle employee workloads and boost team collaboration.

To help you understand the common features of a PPM solution, we have created a quick list of their core functionality:

Portfolio management: Allows you to categorize and prioritize projects based on parameters such as project objectives, constraints, departments, budget and so on.

Portfolio management in Planview

Portfolio management in Planview (Source)

Risk management: Create risk management plans and approval workflows to capture issues in existing projects or manage demands for new projects. Estimate how real-time issues and new demands will affect project outcomes.Identifying project risks in KeyedIn Projects

Resource Management: Optimize project staffing by analyzing employee skill sets and capacity. Plan and schedule resources by identifying high-priority projects.

Resource management in Sciforma

Resource management in Sciforma

Project management: Create project schedules and track completion of tasks or time employees spend on specific tasks and projects.

Project management dashboard in Workfront

Project management dashboard in Workfront

Collaboration: Centralize team communication by allowing team members to connect with each other, and share project documents, via online workspaces.

Social collaboration dashboard in Clarizen

Project collaboration dashboard in Clarizen

Reporting: View and analyze reports, such as project budgets, project timelines and project KPI achievement rates on visual dashboards. Export this data for further analysis.

Reporting in Genius Project

Viewing reports in Genius Project

Besides the common features listed above, small businesses should also evaluate ancillary features such as:

  • User Management:

     

    Offers simple processes to add new users to the system or remove existing ones. Follows this up with seamless integration with your existing tools such as, so that you can directly import employee data without any manual work.

  • Usability:

     

    Provides mobile applications for easy access and offers intuitive interfaces, such as a What-You-See-Is-What-You-Get (WYSIWYG) editor and drag-and-drop dashboard for planning projects or organizing tasks.

Key question to ask your vendor before you buy: What are the key features of your solution and what's the typical training time required for novice users to get familiar with the tool?

Important project portfolio management software integrations

PPM solutions can integrate with many tools such as enterprise resource management software (ERP) and enterprise content management systems (CMS).

However, small businesses typically use simple tools, such as document management systems instead of a CMS. Keeping such use cases of small businesses in mind, we have listed below two important integrations to check for in a PPM solution.

Document management systems (DMS) improve team collaboration, helping project members centrally access organizational information. The integration allows teams to access product roadmaps, process manuals, checklists and other project-related documents, stored in the CMS, from within the PPM solution.

IT service management (ITSM) software helps business create task workflows to manage new demands and issues that arise when executing projects. The integration helps teams or customers (in the case of client-based projects) to raise a ticket, using the PPM solution, and track its status.

Key question to ask your vendor before you buy: What are the third-party integrations that your tool offers currently and how do you plan to grow this number in the next 1 to 2 years?

The digital transformation wave has changed how business practice project and portfolio management. Below are three such technological trends that can help small businesses transform their PPM processes.

Key question to ask your vendor before you buy: How will your software help my organization in digitally transforming my project and portfolio project management processes?

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