Project Portfolio Management Software

What is Project Portfolio Management Software?

Project portfolio management software is used to support processes related to evaluating and selecting new projects, as well as managing an existing portfolio of projects. These applications help to make smart financial investments when choosing new projects and to make the necessary adjustments to project portfolios to ensure the optimal return on investment. PPM software collects and organizes all of the data related to individual projects, consolidating it and turning it into reports based on various metrics, such as business goals, costs, resources and risks.

With a PPM solution, information such as project names, objectives, deadlines, resources, schedules and tasks are centralized to give an overview of all project information within a project portfolio. This single view of the entire portfolio helps you to understand the effect of poorly performing projects on the rest of your portfolio, as well as to pin-point successful campaigns .

A key function of project portfolio management software is to ensure strategic alignment in project selection and delivery by defining certain organizational criteria for project selection. The reporting tools of these applications allow you to monitor the success of projects in meeting these strategic goals and targets. They also provide the ability to define deliverables for specific projects, as well as to allocate owners to these deliverables and track their progress over time.

These apps allow to analyze the potential effect of changes to individual projects on the entire portfolio before implementing them, such as the impact of an acquisition or merger on project deliverability. You can also analyze the potential impact of adding new projects and whether they can meet financial and resource constraints.

Project portfolio management software is used to manage budgets related to new and existing investments. You can build forecasts over a defined time-frame and submit approved forecasts for financial analysis. These can be compared against actual budgets to keep forecasts in line as projects develop.

A core feature of PPM software is the ability to produce reports based on key performance indicators and metrics. Reports can be standardized and automated to include the most relevant data to match your current portfolio. Reports on financial forecast and budget can be generated to understand the organization’s overall financial and resource capability.

Notifications and alerts are another key component of PPM software. These apps will notify you of failing projects in good time, ensuring the right course of action is taken to prevent future damage.

Resource management is a key feature of PPM software. These tools enable you to identify resource demand and allocation inefficiencies. They help to prevent duplicated supply as well as to adjust supply based on changing project scenarios. You can create and manage resource demand profiles for roles and departments, schedule resources and analyse resource capabilities and utilization.

These tools can also be used in hiring new project workers, ensuring new hires meet skills requirements. You can also define payments based on grades and roles. These tools can also be used to create work calendars, manage time-off and track productivity across projects.

Project portfolio management software enables collaboration among project teams, with the ability to share and centralize documents and files, as well as calendars, issues and discussions. PPM software also allows you to map your project hierarchy, helping you to manage priorities and make important decisions such as when to shift resources on current projects and when to take on additional projects.

Key Features & Benefits

  • Project portfolio overview
  • Define criteria for project selection
  • Allocate tasks and track progress
  • Notifications and alerts on performance changes
  • Forecasting and prediction analysis
  • Budget management and analysis
  • Custom reports on individual projects and entire portfolio
  • Resource management of staff and inventory

Project Portfolio Management Category Leaders Q4 2016

GetApp's quarterly ranking showcases the top 25 Project Portfolio Management apps based in the cloud. Each app is scored using five factors, worth 20 points each, for a total possible score out of 100. These factors include user reviews, integrations, mobile app availability, media presence, and security. Each app's score is independent of commercial interests and existing relationships that GetApp has with app vendors.

Scroll down for more details about how we calculate scores.

Reviews
Integrations
Mobile
Media
Security

1. ProjectManager.com

The best way to manage your projects
84
17
18
18
16
15

2. Wrike

Manage your projects from start to finish with Wrike
74
18
17
17
6
16

3. dapulse

Project Management Made Easy
66
14
5
16
17
14

4. JIRA Software

Project & Issue Tracking Software - See why we're #1!
63
20
20
7
16

5. Zoho Projects

Project Management, Collaboration and Bug Tracking
62
10
11
15
16
10

6. Workfront

Enterprise Work Management Software
59
14
13
16
3
13

7. Easy Projects

Cloud-Based Project Management Software
57
11
11
13
2
20

8. LiquidPlanner

Dynamic project management software for modern business.
57
12
7
16
9
13

9. Projectplace

Excellence in collaboration
55
14
10
15
2
14

10. Targetprocess

Visual tool for Agile development (Scrum, Kanban, custom)
51
16
6
15
3
11

11. ITM Platform

Cloud-based Project Management Solutions
49
15
3
13
2
16

12. QuickBase

The easiest way to build your own apps without code.
49
16
16
0
4
13

13. Accelo

Cloud Project Management Software
48
5
12
14
3
14

14. Mavenlink

Project Management, Resource Planning, and PSA Software
47
15
11
0
8
13

15. Meisterplan

Solve Your Multi-Project Resource Management Puzzle
46
14
7
7
2
16

16. WorkBook

Project Management & Resource Management, Accounting & CRM solution for advertising agencies
45
10
7
13
2
13

17. Genius Project

Project Portfolio Management Software
43
8
5
12
2
16

18. Microsoft Project

Project management and collaboration software
42
9
16
0
17

19. KeyedIn Projects

Take the Complexity out of Managing Complex Projects
39
0
10
15
2
12

20. Clarizen

Enterprise Project Management Solution
38
14
7
14
3

21. Ganttic

Resource scheduling and management. Multi-project planning.
37
7
3
12
2
13

22. Celoxis

All-in-one Project Management & Work Collaboration Platform
30
8
7
0
2
13

23. 10,000ft Plans

Get the Big Picture of Your Business
29
10
3
0
2
14

24. PieMatrix "Pie"

Collaborative Work Execution with Process
29
11
3
0
2
13

25. AceProject

Project Management
28
0
0
15
2
11
Reviews
Integrations
Mobile
Media
Security

Who is the ranking for?

This ranking is for business owners and decision makers looking for a first glance at the leading cloud-based Project Portfolio Management software in the industry. The data serves as a point of reference highlighting the key factors that small businesses should look at when first analyzing a piece of software. These factors include user perception (reviews), compatibility (integrations and mobile app availability), market presence (media presence), and security features (security).

For more details on why we chose these data points, take a look at our industry research reports, which provide in-depth explanations of each data point, as well as trends in the industry.

How are the scores calculated?

An app’s score is calculated based on five unique data points and is completely independent of any relationships that GetApp has with app vendors. The data points are calculated as outlined below:

User Reviews

The score for user reviews is calculated using a Bayesian estimate, which is a weighted average that includes the number of reviews and the rating of an app, benchmarked against other apps in the category. This raw number is then scaled to represent a value between one and 20.

Integrations

Integration scores are calculated by scaling and adding two different averages for the number of listed integrations on GetApp: the first 15 points are awarded for the total number of integrations scaled against the average for the top 25 percent of apps in the category, while the final five points are awarded for the total number of integrations scaled against the leader in the category.

Mobile Platforms

Mobile platform scores are calculated using data from Google Play and the Apple App Store. Five points are awarded for having an Android App, and another five for an iOS app. The additional 10 points are calculated based on the user ratings of the app in each store, rated out of five, for a total of 20 points.

Media Presence

Media presence is calculated using the number of Twitter followers and Facebook fans a vendor has. Each social network contributes a maximum of 10 points to the total score. The first five points are awarded for total number of followers scaled against the average number of followers that each vendor in the category has, while the remaining five points are awarded based on the total number of followers, this time scaled against the category leaders. The scores for Facebook and Twitter are added together for a total score out of 20.

Security

Security is calculated using answers from a vendor-completed survey. The questions in the survey are based on the Cloud Security Alliance self-assessment form as part of the Security, Trust & Assurance Registry. With 15 questions, each answer is assigned a point value based on vendor response, with additional points given for security certifications, for a maximum possible score of 20.

In the event of a tie, each data point is weighted for importance, with security taking precedent, followed by reviews, integrations, mobile apps, and media presence, respectively.