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SchoolCare Works Logo

Before and after school management software by Procare


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SchoolCare Works Pricing, Features, Reviews and Alternatives

SchoolCare Works FAQs

Q. What type of pricing plans does SchoolCare Works offer?

SchoolCare Works has the following pricing plans:
Pricing model: Subscription

These products have better value for money

Q. Who are the typical users of SchoolCare Works?

SchoolCare Works has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Small Business

Q. What languages does SchoolCare Works support?

SchoolCare Works supports the following languages:

Q. Does SchoolCare Works support mobile devices?

SchoolCare Works supports the following devices:
Android, iPad, iPhone

Q. Does SchoolCare Works offer an API?

Yes, SchoolCare Works has an API available for use.

Q. What other apps does SchoolCare Works integrate with?

SchoolCare Works integrates with the following applications:
QuickBooks Online Advanced, NetSuite, Blackbaud CRM, QuickBooks Online, Twilio, Paycor

Q. What level of support does SchoolCare Works offer?

SchoolCare Works offers the following support options:
Email/Help Desk, Chat, FAQs/Forum, 24/7 (Live rep), Phone Support

SchoolCare Works product overview

What is SchoolCare Works?

Procare’s SchoolCare Works is the before and after school management software that enables you to keep track of activities, registrations, classes, billing and payment activity, third-party subsidy payments, student and staff scheduling, attendance, lead management, meal tracking, parent communication and more. Whether you are a large school district with complex programs, a Boys & Girls Club, YMCA, community education service or private program, our cloud-based SaaS platform is specifically tailored to meet your needs.

Key benefits of using SchoolCare Works

Easily Manage Your Multi-site Programs - Connect all of your sites and stay ahead of managing your operations. Real-time data helps you to easily manage your enrollment levels, child-staff ratios, schedules, attendance, billing and reports across all of your programs, facilities and classrooms.

Flexible Scheduling - SchoolCare Works allows for flexible scheduling to accommodate fluctuating schedules. Whether you manage daily, weekly or monthly calendars, SchoolCare Works can help you keep up with your schedules for students and staffing levels.

Portable After School Management & Attendance Tracking - Track and record attendance where it makes sense for your organization using the device that fits your operations: standard desktop computer, check-in/out kiosk or with our portable tablet version that offers offline capabilities.

Automatically Generate State Information Cards- Keep things simple by automatically generating the state information cards and other state or government-mandated forms. Hassle-free automation means necessary paperwork won’t fall through the cracks, and frees your staff to focus on what matters–the students.

Save Time Invoicing - Whether you manage your billing centrally or from each site, SchoolCare Works features work together to make calculating your billing a seamless process. Scheduling and attendance-based rate schedules, adjustments and discounts are all automated to help save your staff valuable time and costly errors.

Labor Management – Provides actionable human resource tools, supporting ratio management, accreditation tracking, job classifications, plus time and attendance.

Interface with Your Other Systems - SchoolCare Works is designed to interface with student information systems (SIS) like PowerSchool and enterprise resource planning (ERP) systems. Sync student information to maintain consistent student records and help with understanding the impact of your after school programs and other important outcomes.

Configurable and Dynamic Registration Websites - Provide students and families with custom enrollment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering.

Connect Your Parents - Our online family portal helps you and your families easily manage child and family data, schedules, attendance, billing and payment history. Parents can conveniently submit updates to their child’s records and schedules.

Offer Online Payments - Automatically generate billing statements that parents can view and pay online the way they want: credit card, debit card or draft. Families can view and print their invoices and payment history including year-end statements. Secure credit/debit card, ACH and recurring payment options allow parents to pay how they want, without extra effort from your staff.

Streamline Communications - Communications are a key component of running a quality program. SchoolCare Works provides families with a secure and convenient way to access and send communications to you and your staff.

Connect Your Third-Party Providers - Extend SchoolCare Works to your third-party providers. Provide the same time-saving features and communication tools your staff has for managing rosters, classroom ratios, emergency cards and directories, while limiting their access and capabilities.

Typical customers

Small businesses
Mid size businesses
Large enterprises

Platforms supported


Support options

Email/Help Desk
24/7 (Live rep)
Phone Support

Training options

Live Online
In Person

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SchoolCare Works features



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Total features


2 categories

Most valued features by users

Activity Dashboard
Third-Party Integrations
Activity Tracking
Attendance Management
Attendance Tracking
Billing & Invoicing

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SchoolCare Works users reviews

Overall Rating




Positive reviews



Rating breakdown
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Andrew S.

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Highly Customizable / Quick & Friendly Customer Service

Reviewed 9 years ago

Pros: -Parent Portal- online registration, online payments, statements, info management, emails sent to parents from the database & other communications options as well -Hosted solution- their servers are more secure than our little non-profit server -Highly Customizable- Have fulfilled all of our customization needs (areas they have customized for us: registration process, child fields, parent...


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