DayCare Works Pricing, Features, Reviews & Comparison of Alternatives

DayCare Works

SaaS program management for childcare organizations

5.0/5 (1 review)

DayCare Works overview

What is DayCare Works?

DayCare Works is a cloud-based child care and educational organization program management solution with two editions for administration and communication. With the aim of aiding with the organization of day care centers, before and after school programs, community education centers and other child care operations, DayCare Works provides users with workflow management tools in two separate formats. The Provider edition of DayCare Works gives administrators the features needed for business management, whilst the Connect edition provides parents and staff with a communication platform.

Utilizing DayCare Works’ Provider tools such as real-time record keeping, statistics dashboard, government reporting, attendance tracking and automated billing, users can centralize their business tasks and adapt workflow needs where necessary. To enhance user productivity, DayCare Works provides automated billing and scheduling, and provides reports on spending and income.

The Connect edition of DayCare Works provides a platform for staff and parents to track student progress and synchronize records. Using the sharable calendar feature, parents can remain up to date with planned activities, trips and school meals. In order to keep families involved in students day-to-day activities, DayCare Works generates a family account for each user where activities, updates, announcements and payment history can be accessed.


Starting from
Pricing options
Value for money
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Business size



United States, Canada, United Kingdom, Australia

Supported languages

DayCare Works screenshot: Customizable dashboard for quick overviewDayCare Works screenshot: Compatible with iPad, iPhone and AndroidDayCare Works screenshot: Android app for remote accessDayCare Works screenshot: View payment history and make payments onlineDayCare Works screenshot: Real-time views of classroom activity and attendance DayCare Works screenshot: Check students in and out for accurate attendance logsDayCare Works screenshot: Customizable activity pages to keep parents updated

DayCare Works reviews


Very good
Value for money
Ease of use
Customer support
Andrew Sudhoff

Highly Customizable / Quick & Friendly Customer Service

Reviewed 2015-01-16
Review Source: Capterra

Pros: -Parent Portal- online registration, online payments, statements, info management, emails sent to parents from the database & other communications options as well -Hosted solution- their servers are more secure than our little non-profit server -Highly Customizable- Have fulfilled all of our customization needs (areas they have customized for us: registration process, child fields, parent fields, contact fields, program registration setup, reports, statements) -Responsive customer service- urgent needs are resolved quickly & for other general items responses are received usually within 24 hours -Scalable- Batch tuition posting, auto-pay, program cloning and batch statement emailing allows us to continue to grow and not feel constrained by a database. -Intuitive design -Competitive pricing Cons: -It may take a while to get your customization set up. Be sure to plan ahead. -Occasional registration glitches have needed some troubleshooting (only about 1 in 1000), such as a parent having a browser or credit card issue Overall Impression: We are very happy with our switch to Daycare Works. I remember reviewing many of the solutions that appear at the top of the Capterra list and found them wanting. This was the only solution we found that fit all of our particular needs at a decent cost. All of my communication with the Daycare Works staff has been friendly and very positive.

Rating breakdown

Ease of use
Customer support

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DayCare Works pricing

Starting from
Pricing options
View Pricing Plans

DayCare Works offer flexible pricing solutions depending on user needs. Contact for more details.

DayCare Works features

Activity Dashboard
Attendance Management
Attendance Tracking
Automatic Notifications
Class Scheduling
Registration Management
Third Party Integration

Assessment Management (160 other apps)
Calendar Management (101 other apps)
Communication Management (124 other apps)
Content Management (106 other apps)
Course Authoring (125 other apps)
Customizable Branding (115 other apps)
Data Import/Export (107 other apps)
Learning Management (185 other apps)
Progress Reports (114 other apps)
Progress Tracking (121 other apps)
Reporting & Statistics (182 other apps)
Self Service Portal (96 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for DayCare Works

Key features of DayCare Works

  • Check in / check out
  • Immunization records
  • Automatic fee collection
  • Food program records
  • Meal counts
  • Operation dashboard
  • Subsidy management
  • Menu planning
  • Assessment notes
  • Accident reporting
  • Parent portal
  • Medicine administration report
  • Daily reports
  • Staff interface
  • Provider interface
  • Wait list management
  • Parent / child records
  • Data encryption
  • Absence management
  • Activity logging
  • Attendance management
  • Auditing
  • Automatic notifications
  • Client portal
  • CRM integration
  • Custom forms
  • Custom user interface
  • Electronic payments
  • Group calendars
  • Image library
  • Invoice management
  • POS
  • Privacy options
  • Project tracking
  • Real time analytics
  • Recurring billing
  • Registration management
  • Secure data storage
  • Security & encryption
  • Third party integration
  • Transaction history
  • Workflow management
  • Activity dashboard
  • Class scheduling
  • Student management
  • Time & attendance tracking
  • Cost tracking
  • Periodic reporting
  • Automated billing
  • Customizable fields
  • Role-based permissions
  • Security auditing
  • Vacation / leave tracking
  • Custom pricing options
  • Access control
  • Remote access
  • Task management
  • Lead management
  • Administrative reporting
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Ensure data is protected with DayCare Works’ security standards and strong data encryption, as well as role-based authorization and complete change control auditing.

Access DayCare Works’ features anywhere using their mobile and tablet apps InSite Select and InSite Provider. The apps are available for Android and iOS and include all the same features as the web-based software.

Utilize DayCare Works as a Point of Sale (POS) for authorizing payments from parent and third party providers. Reminders and invoices can be generated so that no payments are missed.

Integrate DayCare Works with current CRM, payroll, e-marketing and accounting systems for streamlined business management.

Take advantage of DayCare Works’ government reporting which includes integrated billing, state third-party subsidy and food program management. Create invoices for outstanding subsidy payments and use automated state-specific forms to reduce paperwork.