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Lightyear

4.9
(151)

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Intelligent Purchasing & AP Automation Platform

(4)

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Lightyear Pricing, Features, Reviews and Alternatives

Lightyear FAQs

Q. What type of pricing plans does Lightyear offer?

Lightyear has the following pricing plans:
Starting from: £99.00/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)

These products have better value for money


Q. Who are the typical users of Lightyear?

Lightyear has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


Q. What languages does Lightyear support?

Lightyear supports the following languages:
English


Q. Does Lightyear support mobile devices?

Lightyear supports the following devices:
Android, iPad, iPhone


Q. Does Lightyear offer an API?

Yes, Lightyear has an API available for use.


Q. What other apps does Lightyear integrate with?

Lightyear integrates with the following applications:
Infor SunSystems, MYOB Advanced Business, AccountsIQ, Sage Accounting, Sage Intacct, NetSuite, Sage 50cloud Accounting, Sage 200, VIA, QuickBooks Online, Xero


Q. What level of support does Lightyear offer?

Lightyear offers the following support options:
24/7 (Live rep), Chat, Phone Support, Email/Help Desk, Knowledge Base, FAQs/Forum

Lightyear product overview

Price starts from

99

Per month

Usage Based

What is Lightyear?

Designed for SMEs to large businesses, Lightyear is an intelligent purchasing & accounts payables automation solution that assist finance teams with automating approvals across different workflows using advanced data extraction, rule-based automation, customizable workflows, and built-in collaboration tools. Any business can save up to 80% of time by streamlining approval processing, increasing collaboration and automating workflows.

Key benefits of using Lightyear

Lightyear is an industry-leading cloud platform providing intelligent automation solutions for large SMEs & Enterprise level Purchasing & Accounts Payables processes. Designed to work across all industries, our end-to-end approvals workflows are up to 80% faster than traditional methods, enabling purchase orders & invoices to be approved in seconds and removing paper from the office.

Key features:

Purchase Orders:
-Procure to pay in one solution
-Automated 3-way matching

Data Extraction:
-LExA, an instant and 100% accurate data extraction tool for PDFs - and all this without OCR!
-Automatic price checking
-Foreign Currency - process bills from overseas suppliers, whatever currency they use.

Approvals Workflow:
-Unlimited users and companies. Add as many users and companies from your portfolio with no extra charge.
-Assign users different levels of approval meaning they will only see information relevant to their job.
-Duplicate Flagging automatically alerts you to any duplicate bills that may already be in your approval workflow. 
-Connect your teams and communicate on every bill by tagging users in the permanent notes.
-Multi-tiered approvals - automate up to 8 levels of value based approval.
-Proxy Approval - automatically redirect approval tasks to another user when you're on annual leave.
-Departments - restrict users to only view and approve bills that are relevant to them. 
-Splitting Widget - manually split a single invoice line into multiple, based on a percentage or amount.
-Dispute bills - if a bill needs disputed (incorrect pricing, not all items received, wrong tax etc…), Lightyear allows users to send a message to suppliers and will suggest content for one click supplier approval and sign off.
-Audit Trail - The approvals process creates an audit trail which is stored with the document image, ‘paperclipped’ associated documents and notes for your regulatory period.

Mobile App:
-Approve on the go with our mobile app. Get notifications and upload your receipts & bills.
-Approve, dispute, unassign, reassign, place on hold or reject bills while you are on the go.
-View and reply to any notes or mentions straight from the mobile app.
-Snap photos of your receipts/bills and upload them to your Lightyear account. 

Suppliers:
-Default Coding - apply a GL code, category, tax code, approver or department to an invoice based on the supplier.
-Bulk Supplier Upload - import all suppliers through one CSV to create your supplier catalogue, and track price changes, bank details and assign automated coding.
-Bank Details Checker - flags fraud detection by checking the extracted bank details on an invoice against your own records.

Archive:
-7 year bill and statement archive.
-Access all of your bills instantly from anywhere in your searchable cloud archive.
-Tax office compliant.

Intelligent Reporting:
-Real-time processing gives you powerful business insights, allowing you to forecast cash flow more accurately.
-Create and save custom reports using our search parameters to easily find and run reports as you need.
-Purchase Order Reports - export line item or summary data to a CSV to gain deeper insights.

Supplier Statement Reconciliation:
-Automatically reconcile supplier statements in seconds.
-Automatically checks for missing bills and flags inconsistencies with a handy traffic light system.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

24/7 (Live rep)
Chat
Phone Support
Email/Help Desk
Knowledge Base
FAQs/Forum

Training options

Documentation
Live Online
Webinars
Videos
In Person

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Starting from

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Lightyear pricing information

Value for money

4.8

/5

151

Starting from

99

Per month

Usage Based

Pricing options

Free plan
Subscription
Free trial
Pricing range

Lightyear features

Functionality

4.8

/5

151

Total features

63

3 categories

Most valued features by users

Activity Dashboard
Third-Party Integrations
API
Reporting/Analytics
Reporting & Statistics
Data Import/Export
Alerts/Notifications
Compliance Management

Lightyear users reviews

Overall Rating

4.9

/5

151

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.72/10
Rating distribution

5

4

3

2

1

141

9

0

0

1

Pros
It's made each head of department responsible for their own invoices and the processing of them which is great.
The Lightyear software is very affordable, user friendly and easy to implement. It does have many functionalities and the integration to NetSuite ERP system is very robust.
Cost effective and over all this is great tool that helping organisation to minimize cost with less effort and good record keeping tracker and processing.
Cons
Hard code description against suppliers when it is always the same description that needs to be entered.
Using Lightyear eliminates the overhead of a staff member and risk of manual data entry errors.
Cannot delete Gl codes or Suppliers from the system that were imported incorrectly.
YM
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Yasmin M.

Workflow and Operations Manager

Accounting, 51-200 employees

Review source

Overall Rating

Great AP Software

Reviewed 2 years ago

Transcript

Yasmin M.: Hi, my name's Yasmin. I'm a operations manager. I give Lightyear five out of five. For more...

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Megan R.

Accounting, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Time Saver

Reviewed 4 years ago

Using Lightyear eliminates the overhead of a staff member and risk of manual data entry errors. Saves time and money for the business

Pros

- Ease of access for different managers to approve their own departments invoices - ability to bring up old invoices as a click of a button - quick turn around from customer service team - Data interpretation to avoid data entry errors - Access 24/7 anywhere in the world

Cons

Phone app does not have all the same capabilities as the website, waiting for further updates.

JS
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Jane S.

Accounting, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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This software took away our headaches with accounts payable

Reviewed 4 years ago

We love using Lightyear. It provides a fast, smooth process for auto processing and two-step approval. This saves us time and gives us the control process we need with administration staff checking mapping and accounts along with Directors approving the bill for payment; all before getting exported to Xero. Customer support is helpful and timely , especially during the set-up process.

Pros

Integrates seamlessly and easily with Xero - our accounting software The option for single, double or exec approval process within Lightyear - meaning bills can be directly exported to the payment tab in Xero rather than draft. Ability to file statements within the software - very handy with suppliers that send multiple dkts then ask you to pay on a statement

Cons

Minor wish list item:The archive tab for completed bills would be handier to search if located on the horizontal tab area where reviews, approvals are shown - rather than only accessible from the left-hand menu bar.

RB
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Rachael B.

Construction, 11-50 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Time Saver

Reviewed 2 years ago

Charlie has been great and customer service has been very quick in replying and solving questions. Approval processing is working well, overall happy.

Pros

The Manager function has worked well for us as we have offices in different locations which has made the approval of invoices more efficient. Easy to see where the approval process is up to. Exporting invoices to our accounting system is great. Also like the audit trail feature.

Cons

We haven't used the PO system yet but looking forward to the enhancements that will suit the way we use them. Yes they have listened to us and adding options to suit our business.

HH
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Hajni H.

Primary/Secondary Education, 201-500 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best software

Reviewed 3 months ago

Exceptional, the best software that I have worked with over the years.

Pros

The implementation of the system was easy with excellent support from the team. It is very user friendly, all approvers have started using it without additional training as it is so straightforward. Processing invoices with Lightyear is super easy and using the system finally allowed us to go totally paperless.

Cons

There is no downside of the system, I cannot mention anything negative about it.

DS
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Debra S.

Education Management, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Game Changer

Reviewed 2 years ago

Simplifying the approval process

Pros

Having data extraction & approval within one system is a game changer for us. The approval process is simple to use once you spend the time to set it up. The Keyword feature works really well when working with multiple locations. The mobile phone app is easy to use and easy to switch between companies.

Cons

No ability on the mobile app to add a note to the receipt/invoice and no feature for multiple page or long receipts / invoices.

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