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Purchasing Software

Purchasing software is a tool used by businesses to manage and automate the merchandise acquisition process. Common features include inventory management, compliance management, invoice processing and contract management.

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Procurify logo



Get more from your organization's spending.

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Procurify enables organizations to be proactive about managing their spend culture by providing a combination of accessible data, convenient process and manageable controls.

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Bellwether PO and Inventory logo

Bellwether PO and Inventory


#1 Purchasing & Inventory Software since 1985 with Guarantee

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Rated #1 for ease of use by 1000+ Purchasing Managers who create 50-1000 PO's a month. Proven Results with a Money Back Guarantee! Used by Kraft, AT&T, Casio

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Order logo



A world where everything a business needs is in Order.

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End-to-end purchasing: order, manage spend, and pay all vendors in one place automatically, cutting the time to order by 95%.

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Tradogram logo



Control Spend & Lower Costs

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Simple & Quick to Implement Purchase-to-Pay Solution That Your Team Will Love!
Get your FREE Account now.

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Teampay logo



Request, approve, and track company spending in real-time.

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Teampay’s spend management platform gives finance teams control and automates the purchasing, reconciliation, and reporting process.

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PayEm logo



Global spend & procurement platform

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PayEm is a global spend & procurement platform that captures requests, invoices, creates bills, schedules and sends payments to anywhere in the world, in any currency.

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Gain Control Of Company Purchasing

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Simple purchase order management that puts you in control. Customizable PO forms, flexible reporting and mobile, just like you.

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Digital Purchase Order logo

Digital Purchase Order


Award Winning Cloud based procurement software

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Digital Purchase Order is a procurement software that allows users to submit purchase orders, approve them, track the receiving and invoices as well as approve invoices and run corresponding spend reports. DPO is available through the web as well as through our native mobile apps.

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Precoro logo



All-In-One Procurement Software For SMBs and Enterprises

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Precoro is a robust purchasing software for progressive SMBs and Enterprises. Gain transparency of the purchasing through the full automation of the procurement process. Streamlined approvals, smart budgeting and expense tracking, automated PR and PO processing — all in one app.

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eBuyerAssist Platform logo

eBuyerAssist Platform


Cloud based purchasing & procurement solution

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A cloud/SaaS purchasing solution that is simple, transparent & audited includes Requisitions - Online Approvals - Orders - Receiving - Invoices - Assets - Inventory - Employee Expenses - multi-site, multi-currency, multi-lingual

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Zahara logo



AP Automation

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Easy to use, cloud based accounts payable platform. Zahara streamlines purchase requisitions, orders and invoice approvals. Zahara integrates with Xero & Sage.

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QT9 ERP logo



Cloud or on-premise enterprise resource planning software

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Purchasing software made easy. Centralize and automate your procurement cycle with an easy-to-use cloud-based ERP Purchasing system. Connect purchasing to Inventory Control, Accounting, Sales & Quality Management with email alerts, reminders & FDA 21 CFR Part 11 compliant electronic approvals.

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Kissflow Procurement Cloud logo

Kissflow Procurement Cloud


Flexible procurement software for your unique business needs

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Kissflow Procurement Cloud is a purchase and vendor management solution designed for small to large organizations. Key features include approval workflow management, quotations, purchase requisitions, invoicing, issue tracking, cash flow monitoring, order generation, and analytics.

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Tipalti Approve logo

Tipalti Approve


Simple, Customizable Procurement Management

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Tipalti Approve is a cloud-based purchasing management solution fully integrated with NetSu Our software helps finance and procurement teams capture purchase requests, streamline approvals, generate purchase orders, organize vendor information, and access real-time spend data. Get a free demo today.

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Expeni logo



Low-priced, simple and easy to use purchase order system!

visit website is a low-priced, simple and easy to use purchase order system. Best fit for companies that need to track their purchases within a small budget!

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Fraxion logo



Automated procurement management & spend analytics software

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Fraxion simplifies the purchase-to-pay process and takes the risk out of approvals, ensuring that all spend is authorized, tracked and within budget, delivering proactive spend management.

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Promena e-Sourcing logo

Promena e-Sourcing


e-Auction, e-Procurement, e-Sourcing Solutions for all

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By Promena e-procurement module, our customers manage requisitions and purchase orders based on their customizable approval workflows. Promena helps centralizing procurement and managing spend under control offering modern UI/UX interface alike B2C e-commerce screens.

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Emburse Certify AP logo

Emburse Certify AP


Control cash flow with purchasing & invoice automation

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Automate the accounts payable processes and deliver visibility into all of your spending in one place while giving finance teams the power to increase control, and reduce costs.

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BusinessBid logo



Procurement and purchasing management solution

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BusinessBid is a procurement management solution, which helps businesses manage processes related to requisitioning, sourcing & automated purchasing. The supplier relationship management (SRM) system lets users manage vendors & receive reminders for meetings, contracts, or other tasks.

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Pipefy logo



the Work Management platform

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Put email and spreadsheets in the past where they belong and centralize your requests in a single place. Pipefy enables you to visualize your entire process so that no information is lost in the shuffle.

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Aestiva Purchase Order logo

Aestiva Purchase Order


Web-based procurement & purchasing solution for SMBs

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Aestiva Purchase Order is a web-based purchasing application that offers a workflow engine, audit controls, reporting tools, and customizable forms

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SpendMap logo



Purchasing software (e-procurement software)

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SpendMap is Purchasing Software (e-procurement software) for companies that need to automate and streamline their purchasing processes.

SpendMap is available as a hosted/SaaS/Cloud-based solution or as tradition On-Premise software.

Backed by 25 years of experience, SpendMap helps companies reduce paperwork, save time, control spending and save money.

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Zoho Books logo

Zoho Books


Online accounting software for growing businesses

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Use Zoho Books to create and send detailed and customized purchase orders with your own branding. Track opened purchase orders and convert POs to bills.

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Proqura logo



Procurement management software

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Procurement is complex. Your procurement software doesn't need to be.

Make business purchasing as easy as online shopping with Proqura's intuitive procurement management tools. Manage your team's purchase requests, create and float RFQs, and issue purchase orders with just a few clicks.

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ProcureDesk logo



Purchase order management for SMB's - works with QuickBooks

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Purchase order and invoicing automation for small to mid-market companies

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Here's what we'll cover:

Buyers Guide


A typical purchasing process comprises tasks such as acknowledging purchase orders, sharing shipment notices, and making payments to suppliers. While they may appear straightforward on the surface, the underlying workflows that go into making the tasks possible are quite complex and require extensive due diligence. Such workflows include comparing multiple suppliers and their pricing models and contract terms, all the while ensuring compliance with organizational, and sometimes regulatory, requirements.

Relying on manual methods to handle these tasks and workflows can make it tough to track their progress. Further, the turnaround time and the possibility of errors also increase.

A software tool brings all tasks and workflows onto the same platform, thereby consolidating the whole purchasing process. In addition to solving the challenges of using manual methods, most of the process gets automated.

This buyers guide explains about such tools, known as purchasing software, and highlights the basic aspects to know while exploring the market for one. 

Here is what we’ll cover:

What is purchasing software?

Purchasing software is a tool used by businesses to manage and automate the merchandise acquisition process. The tool streamlines the purchasing process, increases visibility, and helps manage contracts and documents and make informed purchasing decisions.

Purchasing software shouldn’t be confused with procurement software. Procurement is a wider, more strategic process, whereas purchasing focuses solely on merchandise acquisition.

What are the deployment options for purchasing software?

You’ll need to understand the deployment options available before selecting a purchasing system for your business. Here are the two main types of deployments: 

Cloud-based deployment: Vendors host cloud-based software on their own or third-party servers. They also take care of maintenance and support for these solutions. Users can access these solutions through any computer or mobile device connected to the internet. Cloud-based solutions usually have a subscription-based pricing model, paid annually or monthly.

On-premise deployment: Businesses host on-premise software on their own servers and handle maintenance, support, updates, and data storage themselves. Users can access these solutions through applications installed on their computers. The pricing model of these solutions is usually a one-time per-user license fee.

Key question to ask cloud-based (SaaS) vendors: What security measures do you have in place to safeguard against cyberattacks?

Key question to ask on-premise solution vendors: What is the typical deployment time for the software? Are there any additional costs besides the licensing fee?

What are some common features of purchasing software?

Understanding some common features of purchasing software will help you in shortlisting products that meet your requirements. Here are the common features of purchasing software:

Inventory management: Automate inventory management by tracking inventory levels, sales, deliveries, and orders. Create work orders, bills of material, and production-related documents.

inventory management

Inventory dashboard in Zoho Inventory

Compliance management: Comply with regulations by matching invoices, purchase orders, and order receipts. Make sure department budgets and additional expenses are duly approved.

compliance management

Documentation sample in Athennian

Invoice processing: Automate scanning invoices and digitally populating invoice data. Track invoice status, automate approvals, manage payments, and stay on top of your expenses with detailed reports.

invoice management

Invoice manager InvoiceASAP

Contract management: Automate auditing and version control of contracts. Manage the entire contract lifecycle, from drafting, negotiations, signing, and expiration to renewals.

contract managemetn

Contract management in Icertis

Key question to ask a vendor before you buy: Is there a limit to the number of users that can access the software? Does the software have a native mobile app?

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Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.