Coolfront Pricing, Features, Reviews & Comparison of Alternatives


Flat rate pricing & agreement management for contractors

4.27/5 (310 reviews)

Coolfront overview

Coolfront is a cloud-based field service management software used by HVAC, plumbing and electrical contractors to manage and complete work orders. Coolfront’s mobile app is integrated with a database that stores predetermined, set rates for all services and product repairs. The database is regularly updated to reflect the latest prices of different product parts. Contractors can also update their service charges in the mobile app on a regular basis.

The Coolfront mobile app supports offline modes of operation and lets technicians add customer details anytime and from anywhere. These details are later synchronized with the company’s server whenever internet access is available. Technicians also have an option to use the Coolfront product book containing price details of various spare parts. The book is updated every 90 days and allows customers to compare prices of one company's products with the other.

Coolfront provides maintenance agreements and invoices to all customers after the completion of a job. The software provides desk managers with real-time updates about the jobs completed by technicians in a day, as well as helps with the allocation of jobs to field technicians & contractors. Desk managers can also get insight on the queries searched by customers in the product database.

Coolfront provides a “historical data” tab option that provides technicians with visibility on the jobs they've completed in the past. The application offers workflow management features that ensure the smooth transition of financial & technical data from the field to office. Coolfront integrates with QuickBooks Online, enabling the submission of invoices directly to the company's accounts team, as well as the calculation of total expenditure and revenue.


Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States

Supported languages

Coolfront screenshot: Job assignment sheet with customer detailsCoolfront App - Zero-Cost Flat Rate Pricing App for HVAC TechniciansCoolfront screenshot: Search functionality in the product databaseCoolfront screenshot: Search results page in the product databaseCoolfront screenshot: Custom repair sheet with repair price and calculated feeCoolfront screenshot: Product description of a repair part and customer approval pageCoolfront screenshot: Invoice with digital signature

Coolfront reviews

Value for money
Ease of use
Customer support
Chris Hall

I have been using CoolFront for over five years now and couldn't be more satisfied!!

Used daily for 2+ years
Reviewed 2017-09-28
Review Source: Capterra

Being a user and believer in Flat Rate this software makes it less headache to deal with!!!Easy to use, I love the repair look up format. Customer service is awesome and I have never had to wait on hold or have someone call me back. Being able to read, write or check the status of a work order from anywhere is great. The customers love the invoice format and the fact it is emailed to them right there on the spot! It integrates with Payzer which makes taking credit cards or financing so easy!! I especially love the customer surveys that are automatically sent out and being able to pass a gift along to a new customer or a customer having a birthday or anniversary! It integrates with quickbooks and google that!!!

Read the full review

Robert Kunzmann

Best Flat Rate Pricing Program that is continually growing!

Used daily for 2+ years
Reviewed 2016-09-08
Review Source: Capterra

Love the way it streamlines everything for the technician in the field. The Coolfront team is great and they are continually improving their services and spectrum. Only star missing is on Features & Functionality, because it is (for us) a stand-alone program that does not integrate with our accounting software (QuickBooksOnline), yet. Prospective users - you can't go wrong with this! Definitely add eTouch for extremely effective customer feedback & review collection!Easy to learn & use. Straightforward and simple for the customer to understand. Send work-orders, estimates or invoices directly to customer's email.

Read the full review

April Knight

We use it daily

Used daily for 2+ years
Reviewed 2017-10-06
Review Source: Capterra

It helped us integrate into a service based software for our techs to use in the field instead of using hand written invoices.It isn't complicated to use for my techs. The mobile app is easy. The customer must approve the repairs before work is done.

Read the full review

Jeff Iversen

We have used Coolfront for 4 years, and find it a valuable tool for our company.

Used daily for 2+ years
Reviewed 2017-09-28
Review Source: Capterra

less paperwork, easy to access from anywhere, easy to see what happened on previous service calls. We like not having paper work. Both the customers & our office like the digital service ticket. It's also very convenient to watch what a service tech is doing by checking in on Coolfront. I like being able to add as many notes as I want, and then if I have to go back 6 months later I can see what happened on a service call.

Read the full review

Rebecca Masnick

I use this everyday, all day, and do like it. I just wish it did a bit more & had a few more things

Used daily for 6-12 months
Reviewed 2018-04-20
Review Source: Capterra

In-field invoicing & pricing. Ease of scheduling. Parts reorder simplified.I like that it syncs to Google Calendar & Quickbooks. I also enjoy the Parts Cart for resupplying the technicians. I enjoy easily being able to find repairs to bill them to the work order/invoice. I like being able to add custom repairs, discounts and pricing.

Read the full review

Coolfront pricing

Pricing options
Free trial
View Pricing Plans

Coolfront's pricing is entirely usage-based. It charges $1.73 for every work order created using the Coolfront mobile app and $2 for every work order through Coolfront Books.

These fees can be incorporated into job prices and passed on to customers.

Coolfront features

Invoice Management
Quote Management

Accounting Integration (55 other apps)
Activity Dashboard (86 other apps)
Activity Tracking (54 other apps)
Automatic Notifications (75 other apps)
Automatic Reminders (68 other apps)
Billing & Invoicing (68 other apps)
Calendar Management (72 other apps)
Client Portal (54 other apps)
Customizable Reporting (62 other apps)
Data Import/Export (55 other apps)
Document Storage (54 other apps)
Electronic Payments (57 other apps)
Inventory Management (67 other apps)
Inventory Tracking (59 other apps)
Reporting & Statistics (98 other apps)
Search Functionality (61 other apps)
Third Party Integration (71 other apps)

Additional information for Coolfront

Key features of Coolfront

  • Dispatch management
  • Service level management
  • Contractor management
  • Subcontractor management
  • QuickBooks integration
  • Calendar Sync with google
  • Communications calendar
  • Offline access
  • Thumb print identification
  • API
  • Built-In database
  • Client database
  • Price management
  • Order approval
  • Work Order management
  • Signature workflow
  • Digital signature
  • Electronic signature capture
  • Real Time Updates
  • Document review
  • Ad hoc reviews
  • Invoices
  • Order management
  • Change order management
  • Maintenance scheduling
View All Features


• Coolfront lets technicians manage their work orders and product approvals on smartphones/ tablets and eliminates the need for paper documents.

• The software helps technicians charge customers according to rates detailed in the product database of the mobile app.

• A historical data view option enables technicians to compare the number of jobs they've completed each month against their set targets.

• Coolfront provides maintenance agreement documents and invoices as soon as a technician files a job completion report on their tablet/smartphone.

• The software sends automated email and call reminders to customers informing them about regular maintenance visits by technicians, as well as confirms the time and date of the visit.