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Top Rated Online Meeting Software with Access Controls/Permissions in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions in online meeting software allow hosts to manage participant roles, ensure privacy and security, regulate access to sensitive information, and maintain order during meetings. Our reviewers in online meeting software rated this feature as highly important.

6 Best Online Meeting Software with Access Controls/Permissions

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
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OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

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Webex Suite logo
4.4
(7.3K)
25
per user/per month
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GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
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Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
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Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more

See other top Online Meeting products with access controls/permissions

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Online Meeting software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Two-Way Audio & Video
Meeting Management4.6

User insights about the access controls/permissions feature

Reviewers appreciate Workplace from Meta's access controls/permissions for their security and user-friendliness. They value the ability to assign unique access credentials and control permissions to protect sensitive information. Users find the feature important for ensuring that only authorized individuals can access specific data and resources.
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“It's important in my company, that certain information is kept secret and safe. Google Workspace provides granular access controls that enable administrators to assign specific permissions to users and groups. This helps to ensure that only authorized users have access to sensitive data and resources. I can rest safe knowing that only the right people access sensitive information.”
Verified reviewer profile picture

Amanda B.

Strategic Marketer

“Enhances security: Access controls and permissions allow administrators to restrict access to sensitive information and resources, improving the security of the platform.”
yb

yassine b.

drob

Starting price
4per user /
per month
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Pros and Cons based on 1,351 verified reviews
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Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
OnBoard logo
Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(764)
Key Features
Two-Way Audio & Video5.0
Meeting Management4.7

User insights about the access controls/permissions feature

Reviewers indicate that OnBoard's access controls/permissions are user-friendly and customizable. They value the ability to set permissions for different committees and individuals, which helps in managing confidential documents. Users find it easy to add, delete, and modify permissions, though some mention that navigating these controls can be clunky and confusing at times.

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“Having the ability to set permissions for each committee of our board is a great feature. This feature allows me to set permissions for our members to access specific resource files while keeping some confidential. ”
SW

Sheri W.

Administrative Assistant to the CEO

“Having the ability to change permissions as an administrator is key. Helps in monitoring what control is being given with documents. Can hide documents from users who are not a member of a committee etc.”
SK

Sandy K.

Executive Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 1,055 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the access controls/permissions feature

Users report that Webex Suite's access controls/permissions are customizable and secure. They appreciate the ability to control who can access chat and mic functions, as well as the ease of locking down permissions to prevent accidental changes. Reviewers find the feature helpful for managing remote work and ensuring smooth presentations.

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“I like the ability to customize permissions for different parts of the program based on the attendee role”
RH

Rachel H.

Senior Specialist

“Locking down permissions is easy, ensuring the users do not accidentally click something that could cause harm to the infrastructure.”
DC

Destiny C.

Desktop Support Technician

Starting price
25per user /
per month
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Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate GoTo Meeting's access controls/permissions for their ease of use and efficiency. They report that the feature allows administrators to control permissions effectively, ensuring secure meetings. Users find it simple to manage settings and appreciate the ability to limit access and permissions, which enhances security and functionality for remote work and technical support.

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“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Being able to have priority controls and permissions for the software is a necessity ”
YB

Yolanda B.

Consultant

Starting price
14per user /
per month
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Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Two-Way Audio & Video4.5
Meeting Management4.5

User insights about the access controls/permissions feature

Reviewers indicate that Microsoft Teams' access controls/permissions are easy to manage and highly customizable. They appreciate the ability to grant and restrict permissions for different team members, which helps maintain security and confidentiality. Users find the feature essential for effective collaboration and managing administrative tasks.
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“this ensures right people have the appropriate levels of access which helps maintain security and confidentiality while allowing team members to collaborate effectively by controlling who can view or edit.”
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Hind A.

Phd Researcher

“I can grant permissions to certain members of staff in my clients business and also restrict those that are not allowed these permissions. It also keeps it safe.”
KH

Kim H.

Freelancer

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews
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Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Two-Way Audio & Video4.7
Meeting Management4.6

User insights about the access controls/permissions feature

Reviewers highlight Zoom Workplace's access controls/permissions for their simplicity and effectiveness in managing meetings. They appreciate the ability to restrict screen sharing, mute participants, and control who can join meetings. Users find the feature user-friendly and essential for maintaining security and order during virtual gatherings.
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“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
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Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
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Pros and Cons based on 14,520 verified reviews
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Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Other Top Rated Online Meeting Software with Access Controls/Permissions in 2026

Zoom Workplace logo

Zoom is an all-in-one collaboration platform

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With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
GoToMeeting is an online meeting tool that allows users to host an online meeting with high-definition video conferencing from their Mac, PC, iPad, iPhone or Android device, with up to 250 participants. Users can meet, screen share and chat via internet browser, mobile or desktop application.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Prezi logo

Online presentation tool

learn more
Prezi is an online presentation app which enables users to create, edit, & share dynamic presentations on any device, in both online & offline mode

Read more about Prezi

Users also considered
Doodle logo

Less scheduling, more doing. Doodle it.

learn more
Stop scheduling chaos. Doodle helps you quickly organize meetings, client bookings, and events without calendar headaches.

Read more about Doodle

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

learn more
Trusted by 6000+ organizations, OnBoard offers agenda building & collaboration, assessments, secure messaging, voting, analytics, and more.

Read more about OnBoard

Users also considered
VoIP.ms logo

Business Phone and IP telephony system

learn more
VoIP.ms is a cloud-based IP telephony system, which helps businesses streamline communication and manage incoming or outgoing calls using voicemail, caller ID, DID forwarding, encryption, call hunting and various other functionalities.

Read more about VoIP.ms

Users also considered
Zoho Meeting logo

Web conferencing tool to host online meetings and webinars.

learn more
Conduct web conferences with multiple people on any platform from your browser. Screen/application sharing, chat, audio/video conferencing, internationalDialin

Read more about Zoho Meeting

Users also considered
Nextiva logo

AI-enabled solution to streamline business communication

learn more
AI-enabled solution that helps connect businesses to all of their conversations on one, AI-powered platform, helping them understand their customers in real-time to create personalized experiences that set them apart.

Read more about Nextiva

Users also considered
vFairs logo

Virtual events management software

learn more
vFairs is a virtual events management platform which enables organizations to host end-to-end online events & engage relevant audiences with custom registration forms, virtual booth templates, interactivity tools such as group chat or 1:1 chat, webinar functionality, event reporting, & more

Read more about vFairs

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
BigMarker logo

The platform for modern webinars, virtual, and hybrid events

learn more
Host instant meetings with 24/7 access with a permanent link.

Read more about BigMarker

Users also considered
RingEX logo

RingEX - AI meets trusted communications

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Designed to give you a flexible, mobile, and powerful cloud phone system. Experience HD-quality web, audio, and video, along with one-click functionality and webinar capabilities with RingCentral Video. Promote collaboration with team messaging, unlimited SMS, and more.

Read more about RingEX

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Livestorm logo

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
CallHippo logo

Cloud-based phone system for sales, support & growing teams

learn more
CallHippo is a Virtual Phone System that is easy-to-use while offering robust functionality with advanced features, extensive reporting, and seamless integrations to empower sales and service teams to have effective conversations with customers. 24x7 World Class Support. Instant Setup

Read more about CallHippo

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 is an all-in-one business management platform that integrates CRM, project management, and collaboration tools in a single workspace. The system offers task management with Kanban boards and Gantt charts, communication features including video calls and chat, plus website building capabilities with ecommerce functionality. Bitrix24 includes HR management tools for employee tracking and workflow automation, all accessible via mobile applications.

Read more about Bitrix24

Users also considered
Twilio logo

Build, Scale, and Operate Customized Communication Solutions

learn more
Twilio offers an API for phone services enabling companies to make and receive phone calls and send and receive text messages. It allows programmers to integrate various communication methods and to use existing web development skills and codes to solve communication problems.

Read more about Twilio

Users also considered
RingCentral Video logo

Video conferencing software with screen sharing & team chat

learn more
RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

Users also considered
Dialpad logo

Cloud communications system for enterprise businesses

learn more
Dialpad is a cloud communication platform and business phone system that provides organizations with the latest in VoIP telephony technology to keep teams connected and productive. The platform comprises three integrated products; Dialpad Connect, Dialpad Support, and Dialpad Sell.

Read more about Dialpad

Users also considered
Telnyx Suite logo

All-in-one communications platform & API

learn more
Telnyx is an all-in-one communications platform which delivers voice, messaging & IP services for applications & communications companies. Telnyx enables users to integrate, manage & analyze all of their voice & messaging needs with features like elastic SIP trunking, programmable SMS, & more

Read more about Telnyx Suite

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered

Key features for Online Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Two-Way Audio & Video: Reviewers appreciate the real-time communication, clear audio-visual quality, and enhanced engagement in virtual meetings. 96% of reviewers rated this feature as important or highly important.
  • Meeting Management: Users value the scheduling, notifications, attendance tracking, and overall organization of virtual meetings. 92% of reviewers rated this feature as important or highly important.
  • Video Conferencing: Reviewers highlight the ease of use, interactive features, and the ability to facilitate large meetings and webinars. 92% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Users emphasize the seamless sharing of presentations, screens, and visual content during meetings. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find the ability to join and manage meetings via mobile devices convenient and essential for remote work. 87% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate the integration of file sharing, real-time editing, and communication features for effective teamwork. 87% of reviewers rated this feature as important or highly important.