Capptions Pricing, Features, Reviews & Comparison of Alternatives


Workflow, data capture, and compliance digitization

4.43/5 (7 reviews)

Capptions overview

Capptions is an all-in-one platform for capturing data, creating dynamic digitized workflows, building forms, managing apps, and more. The Capptions platform is designed to aid businesses in transitioning to fully digitized processes and workflows, and digital forms provide a means to gather data online for field service workers. Online workflows can be created to enhance collaboration, increase efficiency, and ensure compliance.

Data can be captured with Capptions which supports text, barcode, QR-code, multimedia, signature capture, and other formats of entering data into the system. Data can also be captured through custom forms, or Micro-apps, and uses have a choice of form templates for specific scenarios or processes. The Capptions mobile apps for Android and iOS facilitate the input of data when in the field for remote workers, and data is updated in the system in real-time so that other team members can track job progress. In order to move away from paper-based processes, Capptions allows businesses to create digital workflows for daily operations and tasks. Rules and formulas can be setup to connect Micro-apps with cases, specific actions, or other Micro-apps.

With Capptions, businesses can manage tasks and workflows with tools for prioritizing, assigning tasks, scheduling jobs, and tracking progress on tasks. From the dashboard, users can get an overview of current jobs in progress, see any notifications relevant to their role, and view actionable reports on business performance. Integration with third party tools such as G Suite, Microsoft Dynamics 365, and more means that businesses can connect their existing apps for seamless workflows.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 8 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa

Supported languages

Capptions screenshot: Build custom forms, or Micro-apps, to capture data in the fieldIntroducing CapptionsCapptions screenshot: Create fully digital workflows and task lists for field jobs such as inspectionsCapptions screenshot: Capture data in multiple formats including multiple choice, text input, numerical input, barcode scanning, and moreCapptions screenshot: Go digital with online data capture and task management

Capptions reviews


Very good

Value for money
Ease of use
Customer support
Geertje Kramer

My experience is very good, AFS mainly use the action part of the program

Used weekly for 1-2 years
Reviewed 2018-08-01
Review Source: Capterra

the government was very satisfied with the guarantee of following up of actionsEspecially the personal that help you when you have any questions, they respond is very quickly and they take the time to help you out. The software is very easy to work with for the administrator and user. The government was during an inspection very pleased about the way that we can garanty the following up of actions from audits, inspections, safety walks, etc. The people of Capptions are listen at your questions about what your company needs to make it work for them

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Ron Prijn

The voice of the operator has been mobilized with Capptions-> a breakthrough for our bussiness

Used daily for 1-2 years
Reviewed 2018-07-27
Review Source: Capterra

Ease of use, plug and play inspections, Engaging everyone in the organization to contribute to continuous improvement.

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Tom Janmaat

For our application, capptions is quite easy to use.

Used monthly for 6-12 months
Reviewed 2018-07-30
Review Source: Capterra

It helps us monitor trees in a more efficient way.Except for connecting our QR-scanner to a phone, the part of our monitoring process for which Capptions is used is easy and intuitive. Also, support service is fast and adequate.

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David Franks

Safety Changer review

Reviewed 2017-03-03
Review Source: Capterra

Having worked closely with the Safety Changer platform over the past 12 months we have found both the product and service very good. With a global sales force the need to have a reporting solution which is efficient and accessible is essential for us to deliver world class safety. We continue to see great engagement from our users both in UK and overseas.

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Svetlana Skobal

Use of Safety Changer App

Reviewed 2017-03-06
Review Source: Capterra

The App is very friendly, easy to use. It creates a logical approach to completing the inspection. Following the App during the inspection process facilitates a great coaching conversation with the driver. Automatic report upload is a useful feature. I also like the feature that allows attaching any supporting documents, pictures or videos as evidence. Overall it's a huge improvement on paper checklists for our organisation.

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Capptions pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Free plan with 3 Capps/user/month

Standard plan: €10/user/month with 5 Capps/user/month + €250 setup fee

Business plan: €15/user/month with 10 Capps/user/month + €500 setup fee

Enterprise plan: Contact Capptions for enterprise pricing plans

Capptions features

Activity Dashboard
Customizable Reporting
Third Party Integration
Workflow Management

Activity Tracking (186 other apps)
Audit Trail (168 other apps)
Automatic Notifications (306 other apps)
Compliance Management (189 other apps)
Custom Fields (181 other apps)
Data Import/Export (241 other apps)
Document Storage (180 other apps)
Inventory Management (193 other apps)
Inventory Tracking (195 other apps)
Invoice Management (180 other apps)
Multi-Location (161 other apps)
Real Time Data (214 other apps)
Reporting & Statistics (217 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Additional information for Capptions

Key features of Capptions

  • Report templates
  • Speech recognition
  • Failed inspection tracking
  • Code enforcement
  • OSHA recordkeeping
  • Corrective / preventive actions
  • Injury reporting
  • Photos in reports
  • Print on site
  • Mobile messaging
  • Barcode scanning
  • MSDS
  • Remote systems monitoring
  • Waste management
  • Environmental risk assessment
  • Forms management
  • Environmental management
  • Occupational health management
  • Industrial safety management
  • Data management
  • Mobile device management
  • App management
  • Forms automation
  • Data visualization
  • Collaboration tools
  • Workflow management
  • Applications management
  • Software development kit
  • Third party integration
  • Secure data storage
  • Data capture and transfer
  • Barcode support
  • Custom forms
  • Rules based algorithms
  • Event triggered actions
  • Configurable workflow
  • Prioritizing
  • Request assignment
  • Task scheduling
  • Task tracking
  • Activity dashboard
  • Real time notifications
  • Customizable branding
  • API
  • Customizable reporting
  • Customizable templates
  • Auditing
  • Risk assessment
  • Drag & drop interface
View All Features


Capture data in a variety of ways including multiple choice input, text, multimedia, numerical input, barcode scanning, NFC, QR-codes, and electronic signatures.

Create forms for any scenario to better equip field service teams for data input and work logging. Capptions comes with form templates for specific use cases based on the needs of the business.

Collaborate with other team members and easily share created Micro-apps with teams or individuals to capture information from them.

Setup dynamic, fully digital workflows with rules and formulas for linking cases, actions, and other Micro-apps, meaning that the entire process is digital.

Monitor progress of tasks and jobs in real time with the dashboard tool which gives each user an overview of performance, task status’, to-do lists, and notifications.