Pro-Sapien Pricing, Features, Reviews & Comparison of Alternatives


EHS Software on Office 365 & SharePoint for Enterprises

5.0/5 (4 reviews)

Pro-Sapien overview

What is Pro-Sapien?

Pro-Sapien provides EHS software to large, multi-site enterprises looking for Office 365 integration.

Based on SharePoint & Office 365, Pro-Sapien is used around the world. Pro-Sapien helps engage the workforce in EHS with easy to use tools, and enables management to understand meaningful KPIs at the click of a button.

Pro-Sapien is accessed by users through your existing SharePoint portal, so there's no new logins to remember. It's a familiar interface that your employees already know how to use. Reduce your training overhead and further utilize the suite of Microsoft programs your business has invested in, such as Power BI.

Designed with high-risk industries in mind, Pro-Sapien is currently used by enterprises within Aerospace & Defense, Oil & Gas, Engineering, Manufacturing, Logistics & Supply Chain, Construction and other highly regulated sectors. It is best leveraged by organizations with over 1,000 employees.

Our suite of modules includes Incident Management, Audits, Risk Assessment, Permit to Work, Environmental Management and more. All optional modules integrate with the central Action Manager and Business Intelligence, both deployed as standard with every Pro-Sapien system.

We work closely with our clients to deliver a system that meets requirements. Together we configure the forms, workflows and dashboards to make the software work the way you do.

Pro-Sapien is available for SharePoint Online (Office 365) or on-premise for SharePoint 2013 and 2016. Both models come with expert support and maintenance packages.

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Pricing options
Value for money
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Business size



United States, Canada, Europe, United Kingdom

Supported languages

English, Danish, Dutch, Finnish, French and 5 other languages, German, Italian, Norwegian, Spanish, Swedish
Pro-Sapien screenshot: Design an informative landing page for users to see when they access Pro-Sapien in SharePoint. Everything is branded for your company, and users will see unique items such as My Outstanding Actions.Pro-Sapien's Mobile Forms For ConnectivityPro-Sapien screenshot: Manage module items in filterable libraries, complete with optional charts and graphs. Bring through any field on the form as a column, for quick access to your data.Pro-Sapien screenshot: Select the exact location of an event from your organization's hierarchy of sites. This could be by business unit, geographical location or project, and can be as granular as you need to get the most accurate data possible.Pro-Sapien screenshotPro-Sapien screenshot: Store attachments with any form. Users can upload documentation including images, PDFs, Word documents, emails, and more to act as supporting evidence for review.Pro-Sapien screenshot: Integrate your organization's recognized risk matrix to make event classification easier. The confirmed severity will influence the subsequent workflow, so the right people know when action is required.Pro-Sapien screenshot: Get an understanding of performance with graphical drill-through dashboards, configured to your unique requirements. See your KPIs in real-time to instantly know what needs your attention.Pro-Sapien screenshot: Utilize Power BI to empower the EHS team with meaningful insights. Pro-Sapien fully integrates with the market-leading tool to let you create, share and collaborate on real-time performance reports with ease.Pro-Sapien screenshot: Keep a schedule of tasks with automated reminders and escalation. Schedule audits, inspections, compliance tasks and more at intervals across the business to encourage transparency and upholding of company standards.Pro-Sapien screenshot: Know who did what and when in the system with a full audit trail of every workflow. You'll have a rich repository of information should steps need to be retraced or provided to regulators.EHS Software on Office 365 - Make EHS easier for everyone with Pro-Sapien

Pro-Sapien reviews


Very good
Value for money
Ease of use
Customer support
Bill Caldwell

The Key Word is Value

Used daily for 2+ years
Reviewed 2019-07-31
Review Source: Capterra

We use the Enterprise EHS solutions to report a wide variety of events across our facility. Use of this system has allowed us to react to quicker to solve a variety of problems and it has introduced a level of transparency we did not have before.

Two things make Enterprise EHS on SharePoint stand out. Pro-Sapien solutions deliver the most value. Value not only considering the capital required for purchase but as important the time investment necessary to set up and implement. Secondly, the integration with Office 365 allows it to seamlessly become a part of the software suite we use everyday. This makes it very easy for our end users to become comfortable with the product very quickly.

Enterprise EHS is highly flexible and because of that we included functions that at the time sounded good but in reality turned out to not perform as we envisioned. But, with the assistance of their customer support we were able to modify those functions to make them better fit what we needed. Those self-inflicted issues added to the time and effort to roll out the product.

Response from Pro-Sapien

Hi Bill, thank you for taking the time to review Pro-Sapien! Your feedback is incredibly valuable to us. We're pleased to be helping Tronox build a strong culture of health, safety and sustainability and very much look forward to our continued relationship.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Tom Grosch

Outstanding EHSQ Solution that Intuitive, Easily Configured, and Robust!

Reviewed 2017-01-24
Review Source: Capterra

ProSapien's SharePoint solution is by far one of the most robust EHSQ solutions I've encountered. As an EHS systems consultant, I had the opportunity to review a number of different solutions, each with their own specific pro's and con's. ProSapien's HSEQ Innovate solution is definitely a solution I recommend my client's to look into, especially if they are already using Microsoft's SharePoint Business Intelligence platform. Even though the learning curve can be significantly reduced due to most people's familiarity with Microsoft products, the solution can be client configured to meet their unique requirements. Really a great solution!

Cost-effective solution that can evolve as my needs evolve. Mobile capabilities and seamless integration with other Microsoft products giving the ability to produce reports and insights into data.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Mark Balsom

We have had great support and the startup and implementation went very smooth. Full marks!!

Used daily for 6-12 months
Reviewed 2017-08-21
Review Source: Capterra

Instant communications from site to site and instant trending through out dashboard. AS well it aids in holding teams accountable.

Ease of use! Its a great data collection software and very adaptable to adding other input data especially with respect to the action tracker.

Its light on reports! Other than the dash board (which is excellent) you have to get information out of the system by using excel and writing specific reports. Even if there was a caned report; type status and date report by date range that you could flip over into excel would greatly enhance the program. as well the print option does not provide a very profession looking document and there are no attachments. In my experience with other incident software providers I have been involved with quarterly meetings/conference calls; where enhancements, issues, successes etc. concerns would be discussed.

Response from Pro-Sapien

Thanks for your review, Mark!

We take all feedback on board and appreciate your suggestions around reporting, which I have raised with the Cahill support team. Every system is different and we are always open to client-specific requirements.

We're glad you are having a good experience with our software overall and we certainly look forward to continuing to work with Cahill.

All the best,

Hannah Stewart
Pro-Sapien Software

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 7/10

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Dan Lefebvre

Shawcor is happy with Pro-Sapien's HSEQ Innovate

Reviewed 2015-12-17
Review Source: Capterra

Shawcor has used Pro-Sapien's software since 2013, after we chose them based on the software's capabilities to integrate with SharePoint. The product has proven to be an excellent choice ' it gives us the flexibility for future enhancement and on-boarding of additional processes such as audit tracking, which is also applicable to the wider business. Additionally, the team at Pro-Sapien were great to work with. The solution they have delivered Shawcor can extend into other processes and workflows as we need them, and we now have a single application to meet our health and safety needs. Since deployment the service we have received from Pro-Sapien has been prompt and helpful. We would recommend Pro-Sapien to any large organization requiring a comprehensive view of how the business is performing.

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Pro-Sapien pricing

Pricing options
View Pricing Plans

Pricing includes an implementation charge and annual license fee. Implementation price is dependent on your unique requirements - please contact us at for an estimate.

Pro-Sapien features

Audit Trail
Automatic Notifications
Compliance Management
Customizable Reporting
Data Import/Export
Document Storage
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management

API (653 other apps)
Activity Dashboard (549 other apps)
Activity Tracking (322 other apps)
Billing & Invoicing (291 other apps)
Document Management (302 other apps)
Inventory Management (408 other apps)
Inventory Tracking (322 other apps)
Monitoring (293 other apps)
Real Time Data (332 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Pro-Sapien

Key features of Pro-Sapien

  • AICPA risk assessment
  • Action tracking
  • Audit management
  • Audits & inspections
  • Automatic reminders
  • Corrective/preventive actions (CAPA)
  • Dashboards & reports
  • Data warehouse
  • Digital signature
  • Document management
  • Environmental management
  • Environmental risk assessment
  • Full audit trail
  • ISO compliance
  • Incident forms
  • Incident management
  • Industrial safety management
  • Injury reporting
  • Investigation workspaces
  • OSHA compliance
  • OSHA recordkeeping
  • Occupational health management
  • Permit to work/work authorization permit forms
  • Safe systems of work forms
  • Safety risk assessment
  • Significant adverse event review
  • Waste management
View All Features


- 😊 A SharePoint-integrated EHS software solution that your employees already know how to use

- 📲 Boost participation with configured, easy to use forms accessible on mobile devices.

- ⬇️ Reduce time spent on admin with a centralized, automated system for Action Management across the business.

- 📊 Make informed decisions faster using Pro-Sapien's real-time, configured KPI dashboards.

- 📉 Build and share your own drill-through reports with Power BI.

- 💻 Align EHS with corporate IT strategy.

- 🌎 Enterprise-friendly licensing to allow everyone to report issues.

- 👩‍💻 Benefit from expert support and maintenance year round as part of your license package.