getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Business Process Management Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions manage user access to information, systems, and tasks based on their role or authorization level. They enhance security, maintain data integrity, ensure compliance, and facilitate efficient collaboration among team members. Our reviewers in business process management software rated this feature as highly important.

9 Best Business Process Management Software with Access Controls/Permissions

Product
User rating
Starting price
Jira logo
4.4
(15.3K)
7.91
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Zapier logo
4.7
(3K)
29.99
usage based/per month
Lucidchart logo
4.6
(2.2K)
9
flat rate/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Visio logo
4.5
(3.2K)
5
per user/per month

See other top Business Process Management products with access controls/permissions

How we picked the 9 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Business Process Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 9 best products

Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,464)
Key Features
Workflow Management4.5
Task Management4.6

User insights about the access controls/permissions feature

Reviewers find Jira's access controls and permissions both flexible and complex. They appreciate the ability to assign specific roles and permissions, enhancing data security and project management. However, users note that the system can be confusing and difficult to set up, requiring a learning curve to manage permissions effectively.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Access Controls and permissions are important in Jira as it manages the hierarchy of content controls among team members that work collaboratively in software development projects. Only users with permissions will be able to access and view certain material for which they are eligible.”
Verified reviewer profile picture

Syed M.

Engineer

“This is one of the best feature of JIRA, There are various roles which can be assigned to user, like Developer, Administrator, Project manager, Collaborators etc. Each user have different kind of access like creating or editing stories, epics projects etc. User control management is awesome in this.”
Verified reviewer profile picture

Salil B.

Staff Engineer

Starting price
7.91per user /
per month
Pros and Cons based on 15,308 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Workflow Management4.5
Task Management4.6

User insights about the access controls/permissions feature

Reviewers highlight Trello's access controls and permissions as crucial for team collaboration and project management. They find it simple to set up and manage who can view or edit boards, which helps maintain data security and privacy. Users appreciate the ability to customize access levels and the ease of inviting team members.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Zapier logo
Reviews Sentiment
 
 
 
1-2(28)
3-4(826)
5(2,189)
Key Features
Workflow Management4.6
Task Management4.5

User insights about the access controls/permissions feature

Users find Zapier's access controls and permissions easy to use, particularly for managing team access to zaps and integrating with other software. They appreciate the ability to set different roles and permissions, such as Read Only or Admin, which enhances security and collaboration. However, some feel this feature is less critical due to Zapier's focus on automating workflows.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Zapier has various functions to filter the permissions in using it. For me, it is convenient because I can choose what applications can be used with Zapier and which are not but are still possible to use in the future. Likewise, users or admins whose access levels can be adjusted to facilitate the division of work so that it becomes more efficient and effective. Not only that, but there are also various roles that I can implement when creating Zap, such as Read Only, Author, Collection Owner, and Admin roles.”
Verified reviewer profile picture

Deni H.

Freelancer

“Zapier gives us the ability to set permissions for specific apps as we have the ability to give access control for some apps and to add some apps into restricted apps also in the access control if there's some restricted apps we can give permissions for specific users to use these apps ,So there's some facilites in Zapier regarding the access control ”
Verified reviewer profile picture

Ahmed A.

Compliance Analyst

Starting price
29.99usage based /
per month
Pros and Cons based on 3,043 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Automating repetitive tasks

Significant time savings

Enhancing client integration

Streamlining workflows

Boosting business productivity

Restrictive usage limits

Challenging issue resolution

High costs for features

Zaps maintenance difficulties

Limited triggers and actions

See pros and cons details
Lucidchart logo
Reviews Sentiment
 
 
 
1-2(24)
3-4(838)
5(1,384)
Key Features
Workflow Management4.6
Task Management

User insights about the access controls/permissions feature

Reviewers indicate that Lucidchart's access controls and permissions are effective for managing document security and collaboration. They value the ability to assign varying access levels to team members, ensuring sensitive data is protected. Users find it easy to add or remove people from documents and appreciate the flexibility in sharing diagrams.
Verified reviewer profile picture

See related user reviews

“Access control is required when working on projects and when multiple teams collaborate in design documentation. Lucidchart supports sharing of diagrams to other users with email ids. And you can select if the users can edit, view, share or comment on the diagrams”
GS

Gaurav S.

Sr. DevOps Engineer

“I am able to select what level of access is needed for each team member”
Verified reviewer profile picture

Tyler H.

Marketing Director

Starting price
9flat rate /
per month
Pros and Cons based on 2,246 verified reviews
Verified reviewer profile picture

Efficient workflow design

Versatile flow diagramming

Real-time team collaboration

Comprehensive project management

Intuitive flowchart creation

Slow performance speed

Inconsistent issue management

Challenging line connections

Expensive and restrictive plans

Limited file management

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Workflow Management4.5
Task Management4.7

User insights about the access controls/permissions feature

Users appreciate Asana's access controls and permissions for their flexibility and ease of use. They find it simple to assign different access levels to team members, ensuring data security and effective project management. Reviewers value the ability to add external guests without additional licenses and the control over who can view or edit specific project details.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Access controls/permissions in Asana allow me to manage who can view and edit specific project details, ensuring data security.”
Verified reviewer profile picture

Herlene C.

Manager

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Workflow Management4.5
Task Management4.3

User insights about the access controls/permissions feature

Users appreciate Confluence's access controls and permissions for their flexibility and security. They find it easy to manage who can view, edit, or delete content, ensuring sensitive information is protected. Reviewers value the ability to control access at both the space and page levels, though some find the system complex and challenging to configure.
Verified reviewer profile picture

See related user reviews

“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
Verified reviewer profile picture

Ezekiel K.

Data scientist

“Access control is one of the important features that confluence provides to limit who and how they can access the files. This helped me maintain the privacy required by the organization while sharing information across teams. We can use various access controls such as the read-only feature to limit users from only reading the file but not allowing them to edit files.”
HR

Hrudvi R.

Student

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Workflow Management4.5
Task Management4.6

User insights about the access controls/permissions feature

Reviewers value monday.com's access controls and permissions for their customization and security. They find it easy to set up user permissions and manage access to boards and workspaces. Users appreciate the ability to control who sees what, especially for sensitive information, though some wish for more granular control without needing the Enterprise version.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“This is crucial for me because you are dealing with different team members that her of different levels in different projects, this way you can comfortably be sure that your information is in the right hands.”
EE

Elizabeth E.

Vp Chief Publishing Officer

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Workflow Management4.5
Task Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's access controls and permissions for their granularity and flexibility. They find it easy to set who can view, edit, or manage worksheets, which helps maintain data integrity and security. Users report that the ability to share workspaces or sheets with specific permissions is essential for collaboration and project management.
Verified reviewer profile picture

See related user reviews

“This allows us to have project team members edit things to notify me that tasks have been completed while also keeping some users as viewers only so they can't accidentally alter something when all they need is to view it.”
LW

Leslie W.

Senior Designer

“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Visio logo
Reviews Sentiment
 
 
 
1-2(20)
3-4(1,293)
5(1,966)
Key Features
Workflow Management4.6
Task Management4.4

User insights about the access controls/permissions feature

Users report that Visio's access controls and permissions are straightforward and effective for managing document security. They appreciate the ability to control access to certain areas and documents, ensuring sensitive information is protected. Reviewers find it easy to set up and manage user permissions, although some feel this feature is less critical for their use.
Verified reviewer profile picture

See related user reviews

“Due to the company's proprietary information, we must be able to control access and permissions to certain areas. Visio allows us to that and provide protection from "bad actors".”
TW

Tammy W.

IT Analyst

“Being able to control access, especially with third parties outside our organization, is very important to us. Many designs are from clients who demand confidentiality of the information they give us.”
Verified reviewer profile picture

Oscar A.

Manager Ingeneer

Starting price
5per user /
per month
Pros and Cons based on 3,279 verified reviews
Verified reviewer profile picture

Efficient flowchart creation

Streamlined workflow design

Professional presentation creation

Versatile diagramming capabilities

Detailed visualizations

High licensing costs

Challenging connector management

Version compatibility issues

Frequent crashes and bugs

Limited document management

See pros and cons details

Other Top Rated Business Process Management Software with Access Controls/Permissions in 2026

Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a business process management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com is a Business Management software to manage all parts of your business. Create structures to plan your team workload, manage your projects, clients, and much more. It makes it fun and easy for everyone to collaborate, focus on what's important, and get more done at work.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Zapier logo

Zapier makes you happier

Zapier helps SMBs easily automate work without writing any code. Zapier integrates with more tools than anyone, helping you streamline processes to make all your systems more efficient. For larger teams, Zapier offers collaboration and security features that let you unlock the power of automation.

Read more about Zapier

Users also considered
Visio logo

Diagramming, process modeling & data visualization

Microsoft Visio is a cloud-based flowchart and diagram creation tool, designed to aid collaboration and connect real-time data with business workflows. The platform enables communication of complex information through data-linked diagrams, flowcharts, org charts, floor plans, and more.

Read more about Visio

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100 million users worldwide. Easily collaborate, ideate and centralize communication, propel your plans from strategy through execution. Run planning sessions, build visual presentations, manage and track progress collaboratively.

Read more about Miro

Users also considered
Lucidchart logo

Visual diagramming tool for team collaboration

Lucidchart is a cloud-based diagram solution that enables users to create various types of flowcharts and visual documentation online. The platform supports multiple use cases including technical diagramming, process documentation, and team visualization, while offering AI-powered features that transform text prompts into polished diagrams. It integrates with popular workplace applications to facilitate seamless collaboration across teams.

Read more about Lucidchart

Users also considered
Wrike logo
Category Leaders

AI powered workflow management platform

Wrike’s business process management software helps teams do the following: standardize intake using custom request forms, monitor progress with Kanban boards and Gantt charts, accelerate workflows with automation, and optimize processes with reports.

Read more about Wrike

Users also considered
MaintainX logo

AI-driven maintenance & asset management platform

Mobile-first, AI-powered business process management software designed to streamline maintenance work completion and reduce MTTR.

Read more about MaintainX

Users also considered
SuiteDash logo
Category Leaders

All-in-One Business Software

Perfect for small to medium-sized businesses looking for a cost-effective, all-in-one platform to integrate CRM, project management, billing, and client portals, SuiteDash simplifies operations, boosts productivity, and reduces overhead costs. Save time and money while streamlining your workflow wit

Read more about SuiteDash

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

Everything you need to manage your business processes: proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Process Street logo
Category Leaders

AI-enabled compliance operations platform.

Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
Aha! logo

Platform for strategic product roadmapping

Aha! Roadmaps is the complete product management solution — set strategy, prioritize features, and share visual plans. Define business models and set clear goals. Link all work to strategy and establish consistent processes. Capture and report on key metrics and use dashboards to track your KPIs.

Read more about Aha!

Users also considered
UiPath logo
Category Leaders

(RPA) AI-powered hyperautomation Robotic Process Automation

UiPath Robotic Process Automation is a cloud-based solution which helps businesses & government organizations design & manage attended & unattended automation tasks to streamlining front-office activities. UiPath RPA lets users store multiple licenses in a unified database for future reference.

Read more about UiPath

Users also considered
Ploomes CRM logo

CRM platform that automates sales and business workflows

Ploomes is a BPM-ready CRM that automates sales workflows, proposals, and approvals in one cloud platform. Standardize processes, cut manual work, and gain real-time visibility with dashboards and ERP/email integrations—helping teams move deals forward faste

Read more about Ploomes CRM

Users also considered
Trainual logo
Category Leaders

Onboarding and training software

Document and train on every process, policy, and procedure for every role with one easy app—Meet Trainual.

Read more about Trainual

Users also considered
BigTime logo

AI-powered scoping, project, time, and billing software

BigTime is the AI-powered platform empowering professional services firms to scope, quote, and manage projects—from staffing and time tracking to billing and reporting. With deep integrations and enterprise-grade security, BigTime helps teams move faster and scale with confidence.

Read more about BigTime

Users also considered
Albato logo

Automation platform for all business processes

A single platform for all business automations. You can connect any apps without code.

Read more about Albato

Users also considered
CMW Platform logo
Category Leaders

Low-code BPM Software

Low-code digital transformation platform unleashing the process automation power for building innovative business apps. Platform perfectly fits the business needs on a single department or enterprise level connecting workflows, teams and systems

Read more about CMW Platform

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 is a simple and affordable business process management software available in cloud and on premise with open source code access. Used by 12 million businesses worldwide.

Read more about Bitrix24

Users also considered

Key features for Business Process Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Workflow Management: Reviewers value workflow automation for reducing manual tasks, improving efficiency, and ensuring task completion. Visual tools enhance process mapping and tracking. 92% of reviewers rated this feature as important or highly important.
  • Task Management: Users appreciate task management for its ability to create, assign, and track tasks, set deadlines, and improve collaboration and productivity. 88% of reviewers rated this feature as important or highly important.
  • Process Modeling & Designing: Reviewers highlight the ease of creating and visualizing process models, optimizing workflows, and improving business efficiency through intuitive design tools. 88% of reviewers rated this feature as important or highly important.
  • Business Process Automation: Users benefit from automating repetitive tasks, integrating multiple applications, and improving efficiency while reducing human errors. 87% of reviewers rated this feature as important or highly important.
  • Third-Party Integrations: Users value the extensive range of third-party integrations, enabling seamless data synchronization and enhancing overall functionality of their systems. 86% of reviewers rated this feature as important or highly important.