Cogran Pricing, Features, Reviews & Comparison of Alternatives

Cogran

Mobile recreation management plus POS, signups, and bookings

4.75/5 (16 reviews)

Cogran overview

What is Cogran?

Cogran is a registration and league management suite for parks and recreation departments, membership organizations, camps, museums, sports leagues, and other registration and reservation-driven organizations. The platform provides tools for managing online registration, emails and text messaging and marketing, reporting, scheduling, facility reservations, check-ins, team-building, sports scheduling, and more.

Cogran’s reservation management features enable facility rentals with an availability calendar and powerful pricing options. Facilities can rent out rooms and manage locations, run summer or year-round camps, provide swimming pool registrations by time session, and more. Cogran also provides the tools for drop-in and regular programs for childcare services, as well as signups for online educational classes. Cogran includes management of parent-child room relationships and has an integrated calendar that displays all reservations, whether assigned spaces for programs, rented out rooms, and sports games/practices in a truly 360-degree Gantt-chart display with detailed reservation data.

Cogran's program management is comprehensive, allowing the creation of a program and then the ability to offer it many times in sessions, seasons, and occasions. Ticketed events, recurring practices, and member-dropins are all handled by Cogran's comprehensive features. Cogran's program listings include: name, description, price, location, instructor, time, date, date of registration open/close, discounts, deposit and installment payments, early discounts, late fees, and session details.

Cogran solves operational challenges faced by sports clubs.. Cogran handles registering players and coaches; forming leagues and teams; scheduling and scoring; community communications and financial controls. This takes time, expertise, and training. Cogran's beautifully integrated modern web-based solution makes volunteers into instant experts.
www.cogransystems.com

Pricing

Starting from
$100/month
Pricing options
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
Cogran screenshot: Cogran looks the way you want it to, with your banners, images, and text. Cogran 2020 Reinvents RegistrationCogran screenshot: Cogran can look like your organization. Cogran screenshot: Calendar-first listings help shoppers who are looking for programs based on their availability or the availability of  specific programs. Cogran screenshot: All of the information that registrants need right on the program listing. The info matches what you enter, so no fields are ever left empty. 
Cogran screenshot: Schedules for games display easily, with downloads to personal calendars!

Cogran screenshot: Cogran looks amazing on any device, no matter what browser.Cogran screenshot: Great maps with points of interest for your organization. Cogran screenshot: Searchable, filterable listings of programs make shopping easy. 
 Cogran screenshot: Terrific reports for sorting and exporting. Cogran screenshot: Crisp facility rentals. Cogran screenshot: Beautiful registration forms that gather information seamlessly. Cogran screenshot: At-a-glance reports for quick updates. Cogran screenshot: Easy admin views for reservation management.  Cogran screenshot: Easy receipts that can be saved or printed, as well as automated emails. Cogran screenshot: Integrated waivers, as well as downloads/uploads.   
Cogran's New Front PageCogran Online Registration

Cogran user reviews

Excellent
15

Very good
0
Average
0
Poor
0
Terrible
1

Value for money
Features
Ease of use
Customer support
  4.5
  4.5
  4.4
  4.9
Josh Stellrecht

Great product - going 5 years strong!

Used daily for 2+ years
Reviewed 2020-10-27
Review Source: Capterra

If you're in a community center, you can't find a better partner who understands what your needs.

Pros
There are three important factors to us for a registration system; family-centric, support, & cost. Cogran has exceeded in all those areas. The system has great functionality for families, one family = one account & one login. This made switching to Cogran really easy for us and our clients. Cogran, [SENSITIVE CONTENT HIDDEN], are some of the best in this business. Anytime over the past five years if I have had questions or suggestions they have been there to help, just an email or text away. Finally, they worked with us to implement pricing that worked for our market environment.

Cons
Nothing. Every system has quirks and a learning curve. Anytime I have found something I didn't like the team at Cogran has worked with me to find a solution.

Response from Cogran Systems


Thanks for your comments. For the past five years it has been a pleasure to work with Gillam Grant Community Center!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Angela Davis

Cogran Website

Used daily for 1-2 years
Reviewed 2019-12-13
Review Source: Capterra

Since we updated and changed our website over to Cogran, we have seen an increase in users reserving facilities through the website and registering for our programs. The staff at Cogran has been very helpful and patient as we had an older system and although transitioning to Cogran was easy, we had to learn a completely new system. We had seen what other parks in our area were able to do on their sites and we put Cogran to the test and everything we asked for they were able to handle.

Pros
We liked the look and functionality of the website. We feel that our customers can look at the website and learn anything they need to know about what the park offers. The program is easy to learn and use and it is always being looked at and updated to make using it even easier. Customer support is only a phone call away and they are very helpful. We have even had discussions on how to use our website to grow park programs and explore other options of what can be placed on our website that we hadn't thought of.

Cons
What we liked least about the system became a positive for us. We did not enjoy plugging all of our information into the website and wanted someone from Cogran to do it for us. They helped us through it but we had to learn how to put all the information where we wanted it. By doing so, we can now add pictures, change pricing, switch our website tiles around and more. On the website we had before, if we wanted something updated or changed we had to call customer support and sometimes we had to wait a while for the change. We now make all the changes ourselves and if we need help, someone from Cogran is always available to help us.

Response from Cogran Systems


Thanks so much for your words! Boardman Park is a great place and we are happy to play a small role in your success through our registration and reservation management software!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Nancy Martz

Good Sales Pitch, Terrible User Interface

Used occasionally for less than 6 months
Reviewed 2020-09-30
Review Source: Capterra

The sales side (one person) was great. She really sold us. She was also very available in training us on the system. But the system is cumbersome and not intuitive at all. After spending two weeks setting up our class registration, the link we put in our email blast was a dead end. They quickly suggested another link, also a dead end. We did not email through Cogran -- we couldn't figure out how to import our data. We planned to do that on another day. But after the failed class registration launch, we switched back to Eventbrite (registration was set up in hours not weeks) -- not an all-in-one solution, but at least our students can register for classes. We called them immediately and told them that the product did not work for us, and requested a refund. It has been a month and they have not returned calls, emails....or our money.

Pros
Nothing about the product worked for us. The one-person sales team was responsive, until we asked for our money back.

Cons
Failed link, customers couldn't reach our site: It took us two weeks to set up our class registration for fall classes. When it was ready to launch, the link that we put into our email blast did not work. Cogran quickly responded and suggested a different web address. This one also did not work. Cumbersome back end interface: It took way too much time to set up class registration. It was very cumbersome. Lots of back and forth within the site. We were able to set up our classes in a few hours on another event platform. We spent two weeks setting up classes in Cogran, which our customers weren't even able to reach. No easy dashboard or calendar: We weren't able to see all of our classes in one easy place. If that feature is available, it is very well hidden. The "snapshot" page they directed us to was not an easy overview of classes.

Response from Cogran Systems


Bummer! This customer unfortunately sent out an incorrect link via Mailchimp when she was ready to launch. What a shame, but unfortunately outside of our ability to manage! We checked the email she sent, and let her know that the link was not for her Cogran site. Multiple team members instantly contacted her to help. It's true that customizing Cogran for camps, classes, drop-ins, and single-click volunteer assignment is more complex than Eventbrite. Her Cogran was set up to her specific requirements, which took only two weeks. We absolutely wish her the best, and if she hadn't sent out the incorrect link on her launch day, we are sure she'd be as happy as our other clients with how Cogran runs registration, day of class, and back office functions! Finally, Nancy specifically requested a refund by check, and our records show this refund was completed promptly! Getting a new system started can be a heavy lift, so we are here to help--and to refund even when it wasn't a Cogran issue.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

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Tami Sanders

We Love Cogran!

Used daily for 2+ years
Reviewed 2020-03-05
Review Source: Capterra

Cogran added the drafting system a couple of years ago, before that we had to hand draft and it literally took us days!!

Pros
This software does everything for us, it is how our parents register their children for sports and camps, it drafts teams for us using a serpentine system that forms teams based on try out score, practice night exclusions and putting children on their parents team (if they happen to be coaching). It also has a uniform feature that makes ordering uniforms a breeze. I am able to print labels with players name, uniform colors, sizes and team name, which makes packing uniforms easy. It is also our check in system for our gym members. The reports are wonderful. We would be lost without Cogran and I can't say enough about the support we get from them if I need help! They have always been extremely responsive and take care of us quickly! They have made lots of adjustments and tailored the system to fit our needs!

Cons
The only I have had has been user error! As an older user I was definitely on a leaning curve when we first used Cogran, of course they helped me every step of the way!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Kathy Wolper

What a BOON!

Used daily for 2+ years
Reviewed 2017-04-06
Review Source: Capterra

I cannot say enough good things about COGRAN! I'd been in business for over 12 years and struggling when I learned about COGRAN. They really treated me as a partner - celebrating my successes, helping me quickly with any issues, making cost-saving suggestions, and helping me streamline my growing company. I own a business that conducts cooking programs/camps for kids (and adults), and they were able to customize my site to match MY business model. I am pretty self-sufficient now, but I miss talking regularly to Katy and Mil - they're great folks! I can't believe how easy it is to run this program - for my customers AND for me. I HIGHLY recommend COGRAN!

Pros
Ease of use, ability to customize, helps streamline payments.

Cons
nothing

Response from Cogran Systems


Thank you very much for your kind words, Kathy! We're so pleased that you have had such success using Cogran to support and grow your business. It's a pleasure to work with you!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Cogran pricing

Starting from
$100/month
Pricing options
Subscription
View Pricing Plans

Monthly fees beginning at $100/month for organizations with fewer than 1,000 registrants. Please contact us for an up-to-date price sheet!

Cogran features

Attendance Management
Billing & Invoicing
Calendar Management
Class Scheduling
Customer Database
Event Scheduling
Registration Management

Activity Dashboard (67 other apps)
Attendance Tracking (72 other apps)
Automated Scheduling (48 other apps)
Automatic Notifications (54 other apps)
Client Portal (50 other apps)
Credit Card Processing (49 other apps)
Customizable Branding (44 other apps)
Electronic Payments (85 other apps)
Event Management (44 other apps)
POS (47 other apps)
Reminders (46 other apps)
Reporting & Statistics (72 other apps)
Website Integration (50 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Cogran

Key features of Cogran

  • Check-In manager
  • Scheduling
  • Payment processing
  • Event management
  • Membership lifecycle
  • Membership management
  • Online event registration
  • CRM
  • Accounts receivable
  • Child check-in
  • League scheduler
  • Online services
  • Onsite registration
  • Contract management
  • Donation management
  • Equipment tracking
  • Facility management
  • Game results tracking
  • Online registration
  • Scheduling
  • Team assignments
  • Volunteer management
  • Non-member contacts
  • Online payments
  • Attendance management
  • Billing & invoicing
  • Calendar management
  • Customer management
  • Program management
  • Online forms
  • Communication tools
  • Database
  • Automated email confirmations & newsletters
  • SMS messaging
  • Integrate to social media
  • Multiple reports
  • Room booking
View All Features

Benefits

Cogran helps organize checkins via member card swipe or attendance taking online or on a printable attendance form

Cogran provides comprehensive CRM with household based password protected accounts that allow self-help for customers seeking reminders and payment data

Cogran provides organizations with a private database. No data is shared across client databases.

Cogran enables online payments and offers integration with Stripe.

The platform handles all online marketing needs including mailing lists, newsletters, and email reminders.