Fourwaves - 2026 Pricing, Features, Reviews & Alternatives

Fourwaves is a modern, all-in-one conference management system purpose-built for the scientific, academic, and research communities.

Whether you are hosting a small niche symposium or a large international congress, this conference management software gives you one cloud-based platform to manage the entire event lifecycle, from the first call for abstracts to the final book of abstracts.

> Set up and launch in under an hour

Unlike traditional enterprise software that takes weeks of back-and-forth with sales reps and consultants, Fourwaves is built for immediate autonomy.

The platform is intuitive enough that organizers can configure their event, build a professional website, and start accepting submissions or registrations in under an hour.

> Abstract submission software with built-in peer review

At the core of Fourwaves is abstract submission software built for the rigor of scientific content:

- Custom submission forms: capture exactly what you need, from co-author affiliations to multi-file uploads, including Word and LaTeX documents.

- Flexible peer review: run single or double-blind review with custom scoring criteria, assignment by topic or expertise, and conflict-of-interest safeguards that stop reviewers from being assigned their own submissions.

- Automated program building: once submissions are accepted, the platform helps generate a searchable, interactive program and a downloadable book of abstracts, saving dozens of hours of manual scheduling.

> Participant connection and collaboration

Research conferences are about more than slides; they are about global collaboration. Fourwaves drives engagement by letting participants:

- Interact with content: ask questions and leave comments directly on presentations and digital posters.

- Network and connect: find peers, start conversations, and collaborate on shared interests.

- Access everywhere: stay connected through the virtual event portal or the mobile app, regardless of location.

> Registration, payments, and communication

Manage the logistics with a registration system built for the realities of academic funding:

- Secure online payments: collect registrations and payments securely, with support for credit cards and offline invoice and purchase-order workflows compatible with university cost centers and grants.

- Financial flexibility: handle taxes, apply discount codes, and process cancellations or refunds directly from the dashboard.

- Targeted communication: email specific groups such as presenters, reviewers, or early-bird registrants from one place.

> All-in-one or modular

Fourwaves is a complete all-in-one solution that includes a custom website builder, but you stay in control of your workflow. Use the full suite, or pick only the modules you need, such as abstract submission software or registration on its own, depending on your organization.

> Built to scale and integrate

- Mobile and virtual: a fully responsive web interface plus a dedicated mobile app for on-site navigation.

- Free public API: connect your event data with the other tools in your stack.

- Secure and reliable: high-availability cloud hosting with data stored in Canada and 99.9% uptime.

Fourwaves is academic conference management software trusted by NASA, MIT, Stanford, NIH, and Harvard Medical School across 58 countries. Stop managing spreadsheets and start fostering scientific breakthroughs.