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Table of Contents

Top Rated Digital Workplace Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions are important for digital workplace software because they manage data security and collaboration by defining who can view, edit, or share files. This ensures sensitive information remains protected and that only authorized personnel can access or modify content, facilitating efficient teamwork. Our reviewers in digital workplace software rated this feature as highly important.

10 Best Digital Workplace Software with Access Controls/Permissions

Product
User rating
Starting price
Basecamp logo
4.4
(14.4K)
15
per user/per month
learn more
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Trello logo
4.5
(23.4K)
5
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Confluence logo
4.5
(3.6K)
5.42
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more
monday.com logo
4.6
(5.7K)
9
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more
Asana logo
4.5
(13.5K)
10.99
per user/per month
learn more

See other top Digital Workplace products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Digital Workplace software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Real-Time Updates
Content Management

User insights about the access controls/permissions feature

Reviewers highlight Basecamp's access controls/permissions for their utility in managing team access to sensitive information. They find it easy to control permissions, ensuring only authorized team members can view or edit specific files. Users appreciate the ability to add guests with limited permissions and the high levels of security provided.
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“Basecamp's access controls and permissions features provide teams with the ability to control access to sensitive information and ensure that only authorized team members have access to it. This impacts the product positively as teams can maintain confidentiality, protect intellectual property and ensure that the project is completed without any security breaches.”
SR

Srinivasa R.

Manager

“The Access Controls/Permissions in Basecamp are of high importance-- the right people need access to the information and workspaces they need. Basecamp makes this easy and effective. ”
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Jamie M.

Director of Marketing

Starting price
15per user /
per month
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Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Real-Time Updates
Content Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate Dropbox Business's access controls/permissions for their flexibility and security. They highlight the ease of setting permissions for different users, ensuring only authorized individuals can access sensitive files. Users report that the platform allows for detailed control over who can view, edit, or share documents, enhancing data protection.
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“Having management staff and volunteers accessing Dropbox, we can set up permissions so only the necessary documents are viewed by those who need access. We can set up groups to allow members of each group access to everything they need and keep confidential items separate. ”
IL

Irene L.

Covenants Manager - retired

“Access limited to only those you invite to view the particular document/folder. Gives you the ability to give access to only specific folders in your account to specific users. Access to the account does not give access to all contents, administrator will choose what each user can see.”
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Evans K.

Finance Manager

Starting price
11.99flat rate /
per month
learn more
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Real-Time Updates
Content Management4.3

User insights about the access controls/permissions feature

Reviewers appreciate GoTo Meeting's access controls/permissions for their simplicity and effectiveness. They say it allows facilitators to control access, ensuring meetings are secure and only authorized users can join. Users report that it is easy to manage permissions and configure user settings, which helps maintain data security and smooth operations.

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“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Limiting access and permissions is a paramount feature. ”
BD

Blair D.

Manager

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Real-Time Updates4.7
Content Management4.4

User insights about the access controls/permissions feature

Reviewers appreciate Trello's access controls/permissions for their simplicity and effectiveness. They highlight the ability to easily set up and manage user access to different boards and cards, ensuring that only authorized users can view or edit specific projects. Users find this feature crucial for maintaining data security and privacy.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
learn more
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Real-Time Updates4.7
Content Management4.6

User insights about the access controls/permissions feature

Reviewers find Google Workspace's access controls/permissions crucial for managing data security and collaboration. They appreciate the granular control over who can view, edit, or share files, ensuring sensitive information is protected. Users report that the G-Suite Admin dashboard is user-friendly, making it easy to grant and revoke access swiftly.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Real-Time Updates5.0
Content Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate Confluence's access controls/permissions for their robustness and granularity. They highlight the ability to set permissions at the global, space, and page levels, ensuring only authorized users can access sensitive information. Users find it easy to manage permissions, which helps maintain data security and privacy.
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“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
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Ezekiel K.

Data scientist

“Access and permission controls are critical in ensuring that sensitive information within Confluence is only accessible to authorized users. With the help of these controls, organizations can minimize the risk of unauthorized access or data breaches by determining who can view, edit, and delete content. It's always good to have these measures in place to secure the safety of valuable data.”
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Amr E.

Senior Scrum Master

Starting price
5.42per user /
per month
learn more
Pros and Cons based on 3,660 verified reviews
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Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Real-Time Updates4.6
Content Management4.6

User insights about the access controls/permissions feature

Reviewers appreciate Slack's access controls/permissions for their ease of use and security. They highlight the ability to restrict access to channels, ensuring only authorized users can view or participate. Users find it straightforward to manage permissions, which helps maintain confidentiality and control over team communications.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
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Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,035 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Real-Time Updates4.7
Content Management4.4

User insights about the access controls/permissions feature

Reviewers appreciate monday.com's access controls/permissions for their flexibility and ease of use. They highlight the ability to control who can access specific boards and dashboards, ensuring data security. Users find it straightforward to set up and manage permissions, which helps maintain confidentiality and efficient workflow.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“for a project management tool it is very important to easily access and control the permission settings - monday offers a very clear option page for that case”
FS

Florian S.

Graphic Designer

Starting price
9per user /
per month
learn more
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Real-Time Updates4.1
Content Management4.3

User insights about the access controls/permissions feature

Reviewers appreciate Zoom Workplace's access controls/permissions for their flexibility and security. They highlight the ability to assign different access levels to participants, ensuring meetings are well-managed and secure. Users find it easy to control who can join, share, or interact during meetings, enhancing overall meeting quality.
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“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
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Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,520 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Real-Time Updates4.6
Content Management4.7

User insights about the access controls/permissions feature

Reviewers appreciate Asana's access controls/permissions for their flexibility and ease of use. They highlight the ability to assign roles with predefined access levels, ensuring team members have appropriate permissions. Users find this feature essential for maintaining data security and effective project management.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
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NENA C.

Teacher

“Managing team permissions is straightforward. Asana allows you to assign roles with predefined access levels, making it easy to grant the appropriate permissions to different team members based on their roles.”
RT

Rogelyn T.

Executive Assistant

Starting price
10.99per user /
per month
learn more
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Other Top Rated Digital Workplace Software with Access Controls/Permissions in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo
Category Leaders

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
From weekly meeting agendas, to employee progress plans, and more, Trello helps managers effectively engage with their employees. Connect tasks and tools to show status updates, due dates, and comment back and forth to teammates. Keep communication smooth, and expectations clear and accessible.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

learn more
Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

learn more
Asana is a digital workplace software where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Be there for your deskless employees with an all-in-one platform that makes it easy for everyone to lead, direct, team up, and speak up

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work.
Teams shape workflows and projects, code-free, with an adaptive platform that automates manual work and connects teams in a digital workspace.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

learn more
ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Notion logo
Category Leaders

Project and task management tool

learn more
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

learn more
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

learn more
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Wrike is a cloud-based digital workplace used by 20,000+ companies. Features shared workflows, team dashboards, performance reports, resource management, Gantt charts, Kanban boards, custom request forms, time tracking, and workload overviews. Also includes automation with 400+ integrations.

Read more about Wrike

Users also considered
Process Street logo
Category Leaders

AI-enabled compliance operations platform.

learn more
Process Street is an AI-powered compliance operations platform that turns policies into automated workflows, enabling teams to manage controlled documents, run no-code processes, and stay audit-ready.

Read more about Process Street

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
ActivTrak logo

Cloud-based platform for managing workforce intelligence

learn more
ActivTrak is a cloud-native workforce intelligence platform that transforms work activity data into actionable insights for employee monitoring, productivity and performance management, and workforce planning capabilities that deliver measurable ROI.

Read more about ActivTrak

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
Project.co logo

Project Management, team collaboration, and task management

learn more
Project.co is a project management platform for team collaboration and communication. Users can create and work on multiple projects at once, generate invoices, share files, create task lists and timelines, assign role based permissions, create schedules and Kanban boards, and more.

Read more about Project.co

Users also considered
Skedda logo

The simplest way to manage desk booking at your workspace.

learn more
Give your people an easy tool to book their desks and rooms — next to the co-workers they miss most. Boost engagement & productivity and watch as your workplace comes to life.

Read more about Skedda

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Open DevOps logo

Open DevOps is mission control for your DevOps toolchain.

learn more
Atlassian Open DevOps is mission control for your DevOps toolchain, providing flexibility of a custom toolchain with the coordination of an all-in-one.

Read more about Open DevOps

Users also considered
Sign In Solutions logo

Visit with ease, host with confidence

learn more
Sign In Solutions' visitor management system is built to enhance security, ensure compliance, and scale effortlessly across your organization. More than just a visitor log, it's a smarter, more connected way to manage every interaction—from invites to insights.

Read more about Sign In Solutions

Users also considered

Key features for Digital Workplace software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real-Time Updates: Real-time updates allow teams to instantly see changes, improving collaboration and ensuring everyone has the most current information. 95% of reviewers rated this feature as important or highly important.
  • Content Management: Content management helps organize, store, and track digital content efficiently, making it easier to access and collaborate on various types of media. 94% of reviewers rated this feature as important or highly important.
  • Workflow Management: Workflow management streamlines processes by clearly laying out steps, assigning tasks, and setting deadlines, enhancing team productivity. 94% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Alerts and notifications keep users informed about important events, deadlines, and updates, ensuring timely responses and better task management. 92% of reviewers rated this feature as important or highly important.
  • Communication Management: Communication management centralizes various communication channels, facilitating consistent, clear, and efficient interactions between team members and clients. 92% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Collaboration tools enable real-time teamwork on documents and projects, improving coordination and productivity across remote and in-office teams. 91% of reviewers rated this feature as important or highly important.