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Top Rated Team Communication Software with Data Import/Export in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Data import/export enables efficient file sharing, data transfer, and integration with other tools. It simplifies uploading and downloading documents, supports data migration, and ensures all team members have access to vital information. Our reviewers in team communication software rated this feature as important.

6 Best Team Communication Software with Data Import/Export

Product
User rating
Starting price
monday.com logo
4.6
(5.7K)
9
per user/per month
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Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
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Google Chat logo
4.5
(2.3K)
Empty state illustration for "No pricing info"

No pricing info

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Smartsheet logo
4.5
(3.4K)
12
per user/per month
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Trello logo
4.5
(23.4K)
5
per user/per month
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Google Workspace logo
4.7
(17.4K)
7
per user/per month
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See other top Team Communication products with data import/export

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Team Communication software category. They also needed to have sufficient reviews about data import/export, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for data import/export, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Mobile Access4.4
Real-Time Chat

User insights about the data import/export feature

Reviewers indicate that monday.com's data import/export capabilities are simple and efficient. They highlight the ease of importing data from other platforms like Asana and exporting to Excel or Google Sheets. Users appreciate the variety of options available and the ability to integrate with other systems, though some mention the lack of automatic data integration.
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“Data import/export is a critical feature for any work management tool, as it allows users to easily move data in and out of the system. monday.com offers a variety of data import and export options, which makes it easy to integrate with other systems”
MM

Mir M.

Safety Analyst

“It is super helpful to export data to manipulate in Google Sheets/excel. Or import lists from other tools such as LinkedIn sales navigator.”
Verified reviewer profile picture

Peter W.

Recruitment Consultant

Starting price
9per user /
per month
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Pros and Cons based on 5,720 verified reviews
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Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Mobile Access4.4
Real-Time Chat4.7

User insights about the data import/export feature

Users find Microsoft Teams' data import/export capabilities easy and efficient. They highlight the ability to send and receive large documents, integrate with other tools, and use drag-and-drop functionality. Reviewers appreciate the feature for saving time and resources, though some mention infrequent use and occasional issues with photo uploads.

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“This is important for importing/exporting data across different applications. It makes life easier to be able to move bulk information.”
AM

Ayanda M.

Research technician

“I can save time and resources by using data templates to import and export data.”
CE

Charles E.

Lead Consultant

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
Google Chat logo
Reviews Sentiment
 
 
 
1-2(45)
3-4(801)
5(1,532)
Key Features
Mobile Access4.6
Real-Time Chat4.7

User insights about the data import/export feature

Users report that Google Chat's data import/export capabilities are easy to use and integrate well with other Google products. They find it helpful for transferring documents and conversations, though some experience occasional issues with drag-and-drop functionality and file sizes. Reviewers value the ability to save and export chat histories and attachments efficiently.
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“I can attach documents with any size to Google chat and can download these documents whenever I need , also I can export the chat between team members or between me and another one in single chat or group chat”
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Ahmed A.

AML Analyst

“Data Import/Export plays very significant role in Google chat, it helps a lot in transferring documents for meeting and group chats. This feature is highly useful. Bit improvement needed here for smooth performance.”
AM

Arijeet M.

Guitar Instructor

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 2,378 verified reviews
Verified reviewer profile picture

Efficient colleague communication

Effective student communication

Integrated team meetings

Streamlined team communication

Seamless client communication

Frequent connection lag

Inconsistent notifications

Limited file sending capabilities

Inefficient chat search

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Mobile Access4.4
Real-Time Chat4.7

User insights about the data import/export feature

Users find Smartsheet's data import/export capabilities very easy and efficient. They appreciate the ability to import and export spreadsheets, integrate with Excel and Jira, and handle large databases quickly. Reviewers note that this functionality supports collaboration and project tracking, though some mention minor issues with date formatting and comment placement in Excel exports.
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“Easily import and exports to MS Excel; Date formatting can be tricky from time to time. The feature is a must have for analysis and reporting, especially if the elaborate Smartsheet package for queries and reporting is no available with in the company plan.”
JS

Joanne S.

Business Analyst / Mem Sat Supervisor

“Data is often flowing into and out of Smartsheets for different use cases. Various import and export methods make connecting to and transferring data easy, especially for our performance plan and Kanban board. ”
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Brad C.

Business Intelligence Analyst

Starting price
12per user /
per month
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Pros and Cons based on 3,479 verified reviews
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Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

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Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Mobile Access4.5
Real-Time Chat

User insights about the data import/export feature

Reviewers appreciate Trello's straightforward data import/export capabilities. They find it useful for backing up data, analyzing tasks externally, and integrating with other platforms. Users report that the process is quick and accurate, though some mention not using the feature frequently. They value the availability of power-ups to enhance the import process.

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“It allows users to back up data, analyze tasks externally, and integrate with other platforms”
SS

Sachin S.

Web Developer

“I like that importing and exporting data is straightforward. Its handy for moving tasks between tools or sharing progress”
UÖ

Umut Ö.

Developer

Starting price
5per user /
per month
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Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Mobile Access4.6
Real-Time Chat4.6

User insights about the data import/export feature

Reviewers appreciate Google Workspace's data import/export capabilities for their ease and flexibility. They find it simple to transfer data between formats like Word, Excel, and PDF, and highlight smooth integration with other systems. Users report that the process is fast and straightforward, though some mention occasional complexity. They value the automatic saving and compatibility with various products.
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“Data import/export in Google Workspace is fast and straightforward, making it easy to transfer files, sync member records, and integrate with other tools. It saves time and keeps our data accessible and up to date across all platforms.”
GH

Grace H.

manager

“Data import/export in Google Workspace facilitates smooth migration and integration with other systems, ensuring users can easily move data in and out of the platform. This feature supports flexibility but can sometimes be complex depending”
Verified reviewer profile picture

Bazigha N.

Fabric painting

Starting price
7per user /
per month
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Pros and Cons based on 17,471 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Other Top Rated Team Communication Software with Data Import/Export in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a team communication tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

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Everything you need to collaborate better: live group chat, one-on-one people-centric chat, directory for work contacts, immediate updates with or without comments and likes, employee feedback surveys, suggestion box, live polls, sharing of videos, GIFs, documents, images and more.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
monday.com is the collaboration and communication software for teams to do more together. Easily collaborate with your team in one place.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

learn more
Many times comments require an action. That’s why ClickUp created Assigned Comments — create action items instantly and assign to others or yourself. Easily resolve or reassign comments directly in the comment itself. No searching, no confusion, no more lost comments.

Read more about ClickUp

Users also considered
Zoho CRM logo

Customer relationship management solution

learn more
Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

learn more
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

learn more
ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
Google Chat logo

Communication tool for businesses and non-profits

learn more
Google Chat is a communication software that helps businesses of all sizes and non-profit organizations collaborate on projects and tasks. It lets users set up virtual chat rooms and chat threads, track task progress, and create follow-up tasks on a centralized platform.

Read more about Google Chat

Users also considered
Miro logo

Miro is a visual workspace for innovation

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Miro is the #1 collaborative whiteboard platform for teams of any size, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication for all your cross-functional team work. Keep everybody in your team on the same page to get work done faster.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Improve team communication with trusted remote collaboration software from Wrike. Brainstorm and make decisions in real-time, eliminate silos with fully visible workloads, and consolidate all project information in the one, shared workspace.

Read more about Wrike

Users also considered
7shifts logo

Employee engagement and scheduling solution

learn more
7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

Read more about 7shifts

Users also considered
MeisterTask logo

Collaboration and task management software.

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A simple and secure task, project, and work management software with AI-powered documentation features. Perfect for teams of any size.

Read more about MeisterTask

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

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Message teams, share updates, and coordinate shifts all in one easy app designed for clear and fast communication.

Read more about Homebase

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

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Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
When I Work logo

Staff scheduling, time tracking, and communication tool

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Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

Users also considered
Trainual logo

Onboarding and training software

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Trainual is an all-in-one employee training platform that centralizes documentation, onboarding, and knowledge management for businesses. The system enables organizations to capture processes, create SOPs, and build comprehensive training programs while tracking completion and ensuring compliance through e-signatures. Trainual integrates with various work applications and serves companies across multiple industries including healthcare, real estate, and business services.

Read more about Trainual

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

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Keep teams aligned with centralized discussions, real-time updates, and shared visibility across tasks and projects.

Read more about Avaza

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

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Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

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Users also considered
Padlet logo

Creative tools for visual thinkers and learners.

learn more
Padlet offers beautiful boards and canvases for visual thinkers and learners. Use boards to collect, organize, and present anything. Use sandboxes for whiteboarding, lessons, and activities.

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Key features for Team Communication software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile Access: Reviewers appreciate mobile access for staying connected and productive on the go, attending meetings, sharing files, and receiving real-time notifications. 91% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users value real-time chat for its instant communication, ensuring quick decision-making, seamless collaboration, and the ability to share files and media efficiently. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers highlight the ease of scheduling, joining, and managing meetings, including features like attendance tracking, agenda setting, and integration with calendars. 90% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find access controls crucial for maintaining data security, allowing them to manage user permissions, share files securely, and ensure confidentiality. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers appreciate calendar management for scheduling meetings, setting reminders, sharing availability, and integrating with other tools for streamlined organization. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Users value task management for assigning, tracking, and prioritizing tasks, enhancing productivity and ensuring clear responsibilities and deadlines. 86% of reviewers rated this feature as important or highly important.