TutorCruncher Pricing, Features, Reviews & Comparison of Alternatives

TutorCruncher

Business management for tutoring companies

4.71/5 (85 reviews)

TutorCruncher overview

What is TutorCruncher?

TutorCruncher is a cloud-based tutoring management tool that helps tutoring businesses with managing their students, workflows, and data used in day-to-day tutoring. TutorCruncher has an automated E-invoicing platform with integrated card payment systems to facilitate online payment of classes and provide students with an enhanced client experience. Custom lesson reports can be created to give regular feedback to students after each lesson. TutorCruncher also tracks progress by encouraging clients to rate their tutors for consistent, on-going analysis of each tutor's performance.

TutorCruncher can be integrated with the user's website to market services, grow their tutor network, facilitate online sign-up, and manage conversions. The TutorCruncher platform helps in engaging users through its tutor-student matching tool that helps find skilled tutors, facilitates introductions between tutors and students, and delegates everyday workload to tutors. Each tutor’s performance can be tracked by looking at in-depth analytics featuring progress data of sales categories, client spend over time and lesson hours. Also, TutorCruncher provides users with access to reporting and lesson data metrics which can be reviewed for an in-depth analysis of each tutor’s performance.
www.tutorcruncher.com

Pricing

Starting from
$12/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English
TutorCruncher screenshot: Integrate with your business website to facilitate  online registrationsTutorCruncher Promotional VideoTutorCruncher screenshot: Manage your conversions with pipelinesTutorCruncher screenshot: Invoice all your clients onlineTutorCruncher screenshot: Manage your schedule and plan lessonsTutorCruncher screenshot: Benefit from automatic tutor-student matching

TutorCruncher reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.6
  4.4
  4.8
Michelle Jansen

Tutorcruncher has literally made my administration so much easier.

Used daily for 6-12 months
Reviewed 2018-03-17
Review Source: Capterra

Time is money and this software saves me heaps of time. It has also increased my business's capacity to grow without me having to employ another administration person.

Pros
- easy to track jobs and lessons - turned my paper lesson reports into electronic ones - empowers my tutors and clients - time sheets are managed once tutors mark a lesson complete - compared to their competition, price versus features is unbeatable - great support. The guys at Tutorcruncher area always very responsive and they are on the other side of the world for me

Cons
- Credit requests and invoicing is done a little bit different from how I used to do it and required a change to my internal business processes. If there is an amount still owing on a credit request, I'd like to see that marked as transferred to the invoice when the invoice supersedes that credit request - I don't use it to track tutor pay because our Australian casual employment pay rates are too difficult to implement. I simply export tutor hours and manually enter into Xero's payroll.

Response from TutorCruncher


Hello Michelle, thanks for the fantastic feedback! We are delighted that TutorCruncher has helped you streamline your company's services and that you have made the most of our lesson report. We are proud to know that we provide effective support even if we are on the other side of the ocean! We are working to improve the credit requests. Thanks again Michelle.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Rory Curnock Cook

Great piece of software

Used daily for 2+ years
Reviewed 2017-03-03
Review Source: Capterra

The Profs started using TutorCruncher about half way through our first year of operations, and since then, we haven't looked back. TutorCruncher has freed up a significant amount of administrative time, allowing us to put our time and energy into business growth. It has allowed our company to scale smoothly, and the TutorCruncher team have been open to taking onboard our suggests for changes and extra features to support our business growth. Very happy with the product.

Pros
Smooth integration of all aspects of the business. Easy to use for our contractors, clients, and in house team. Fantastic billing system, integrated with online payment companies for very swift payment turnaround.

Cons
We have dealt with the occasional bug and teething issue, but these are solved very quickly by their in house team.

Response from TutorCruncher


Thank you for taking the time to leave us such a great review, Rory. We are very pleased with the impact you feel our services have had on The Profs, particularly in terms of scalability and growth opportunities that TutorCruncher has helped provide. We are grateful for your prudent and effective suggestions for improving the system and are always happy to continue developing our services in line with the needs of successful businesses like yours. Thanks again, Rory!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Lisa Chan

Outstanding experience

Used daily for 2+ years
Reviewed 2017-09-14
Review Source: Capterra

Adds credibility to our agency by using a professional software.

Pros
The customer support is unparalleled; the live chat service enables us to reach out to the team should we need help at any point. However, the software has been well designed and optimises the user's experience so it's not often we need to do so.

Cons
Not much can be said at this point. Perhaps I could suggest an extra feature; there could be a list of subjects that tutors can manually "select" so that we can reach out to tutors who tutor this specific subject instead of sending out mass broadcasts. Similarly, if there are students who are studying a particular subject / level, perhaps there could be a way of categorising this so that we could send valuable content via email marketing.

Response from TutorCruncher


Thank you for the fantastic review, Lisa. We are glad that the team at Telios Tutors find the system well designed and easy to use, in the event that you might need any support it is always forthcoming! In terms of your email marketing, you can create and apply custom labels to your users so that when you send out broadcasts you can target specific users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jason Roe

A must for all tutoring businesses

Used daily for 1-2 years
Reviewed 2019-10-15
Review Source: Capterra

Life-changing. Seriously. Before this we were with Learnspeed and it was far less user-friendly and we were spending more.

Pros
It looks so professional to all our customers. All our tutors easily understand how to use it without nearly any training. Customers are very comfortable logging in and giving us their CC. Overall, just fantastic.

Cons
Every once in awhile I'll come across a missing feature. I then need to create a personal bot for our company that makes up for it. For example, it lacks PayPal integration for paying our teachers/tutors.

Response from TutorCruncher


What a great review, Jason. We're really thankful for your feedback!

I hope the benefits continue to rack up for your company, there are also some big improvements coming in the next few weeks as to how we can pay out to your tutors via TutorCruncher. We'll let you know as those improvements go live!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Alice Wilkins

TutorCruncher is a useful software but the team dosen't always respond well to requests or feedback

Used daily for 6-12 months
Reviewed 2018-03-14
Review Source: Capterra

Pros
Ease of use and range of functions. Different ways of seeing information (calander, lists etc).

Cons
Having to submit a report to make lessons complete and open them in a new screen.

Response from TutorCruncher


Hi Alice, thanks for taking the time to leave us a review. We're glad you see that you enjoy using the functionalities on offer in TutorCruncher. We would definitely like to improve upon your experience of customer support, as we take pride in offering a dedicated an in-depth support package to the users with which we work. You can always reach us via the online chat and we would be delighted to understand how we can better work with you going forward.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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TutorCruncher pricing

Starting from
$12/month
Pricing options
Free trial
Subscription
View Pricing Plans

Pay as you go: $12/month + 0.8% of revenue - includes all platform features

Startup: $50/month + 0.5% of revenue - includes all platform features plus free training

Enterprise: from $750/month - includes all platform features plus free training, phone support, a personal account manager, custom domain option, and support for multiple branches.

TutorCruncher features

Calendar Management
Learning Management
Progress Reports
Progress Tracking
Registration Management

API (105 other apps)
Activity Dashboard (123 other apps)
Activity Tracking (70 other apps)
Assessment Management (106 other apps)
Attendance Management (84 other apps)
Attendance Tracking (77 other apps)
Automatic Notifications (92 other apps)
Communication Management (87 other apps)
Content Management (73 other apps)
Course Authoring (86 other apps)
Customizable Branding (81 other apps)
Data Import/Export (73 other apps)
Records Management (73 other apps)
Reporting & Statistics (116 other apps)
Self Service Portal (76 other apps)

Additional information for TutorCruncher

Key features of TutorCruncher

  • Accounting management
  • Appointment scheduling
  • Attendance tracking
  • Automated emails
  • Billing / invoicing
  • Business intelligence
  • Calendar management
  • Class scheduling
  • Custom fields
  • Document storage
  • Lesson booking
  • Lesson notes
  • Online classes
  • Online payments
  • Online payouts
  • Parent / student portal
  • Reporting and analytics
  • Reviews
  • SMS integration
  • Tax calculations
  • Third party integrations
  • Tutor / client / student profiles
  • Tutor-student matching
  • Website integration
  • Whiteboard
View All Features

Benefits

• Businesses can link their existing website to TutorCruncher in order to market their services. The recruiting form by TutorCruncher can also be embedded within the website to expand their network.

• TutorCruncher allows users to charge payments safely and instantly through integrated payment gateways for direct debits and credit cards.

• Packages can be billed in advance to ensure that clients have credit on their account.

• Payroll can be automated to ensure that employees and independent contractors are always paid accurately and on time.

• Using plugins like Socket, users can link their website with TutorCruncher to list tutor profiles online based on data within the TutorCruncher backend.