DATABASICS Time & Expense Pricing, Features, Reviews & Comparison of Alternatives

DATABASICS Time & Expense

Finally, one solution for all your time & expense needs.

4.35/5 (31 reviews)

DATABASICS Time & Expense overview

What is DATABASICS Time & Expense?

DATABASICS Time & Expense helps to grow and optimize mid-size and enterprise companies with a fully functional time tracking solution that integrates directly with a robust expense reporting tool. With unprecedented access to your data, you stay in control of travel spend and can make smarter decisions about your business.

With a software solution built for end users that also makes life easy for the accounting team and the C-suite, DATABASICS Time & Expense is the right solution for the whole team. Used in 140+ countries, DATABASICS is trusted the world over.

With features like leave management/PTO reporting, receipt capture with OCR, per diem management, P-Cards, project tracking, policy enforcement, DCAA compliance, geo-fencing, and a wide range of time capture options, DATABASICS is the only all-in-one solution. Accessible anywhere, anytime, it also integrates with your Accounting, Payroll, and HR systems to bring all data together.

Pricing

Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Canada, Europe and 5 other markets, Germany, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Dutch and 11 other languages, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish
DATABASICS Time & Expense screenshot: DATABASICS works on any smartphone or tablet. Take it with you no matter where you go.DATABASICS MobileDATABASICS Time & Expense screenshot: Take pictures of receipts, then let OCR automatically populate the expense report.DATABASICS Time & Expense screenshot: Manage all your travel expense and timesheet data in one screen.DATABASICS Time & Expense screenshot: Import credit card data directly into your expense reports using Credit Card EXPRESS.DATABASICS Time & Expense screenshot: Calculate mileage on the go with DATABASICS mileage calculation, which uses Google Maps.DATABASICS Time & Expense screenshot: The DATABASICS Time & Expense dashboard makes it easy to access all your most frequently used tools and give you access to your data in as few clicks as possible.DATABASICS Time & Expense screenshot: DATABASICS' Leave Management tool brings together all your essential PTO data into one friendly dashboard. Request and approve time off. See the team's time off. Manage requests of all types.DATABASICS Time & Expense screenshot: Import your credit card transactions directly into DATABASICS Time & Expense. Then, add those transactions to your expense reports and the data is already filled in for you!DATABASICS Time & Expense screenshot: DATABASICS Time & Expense is completely mobile, giving you access to your data anytime, anywhere using any mobile device.DATABASICS Time & Expense screenshot: Enter time quickly and easy on your mobile device. If you can do it on the desktop, you can do it on your mobile device.DATABASICS Time & Expense screenshot: Calculate mileage on the go using the automatic Google Maps integration. Reimbursement is faster and more accurate than ever, cutting your costs and making employees happy.DATABASICS Time & Expense screenshot: Connect timesheets to specific projects, tasks, or clients. This is the ultimate solution for employees on the go.DATABASICS Time & Expense screenshot: Approve expense reports quickly and easily with an intuitive dashboard built to give you all the data you need in one screen.

DATABASICS Time & Expense reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.3
  4.4
  4.9
Renee Kennedy

Great software, easy to administer and support staff are amazing, always willing to help.

Used occasionally for 2+ years
Reviewed 2017-06-21
Review Source: Capterra

Staff are responsible for inputting their own reports and the automation of the approval process.

Pros
The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.

Cons
My least favorite thing about the software is the reporting, within DATABASICS admin and Jasper. Jasper reporting is something that I don't use all the time so I have to familiarize myself with it when I do go in and use it. However they have had some webinars on Jasper reporting which has been helpful as well as documenting what's included in the domains. Within the admin console there are some admin audit data that is hard to understand but they are working on improving these.

Response from DATABASICS


Thank you Renee for your honest review of DATABASICS. We appreciate the opportunity to hear your thoughts on the Expense product and we love having the chance to support you and your team with answers to questions and solutions to problems. Hearing about how the Support team has helped you in the past has made our day!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Traci Gibbons

2019 DataBasics Review

Used daily for 2+ years
Reviewed 2019-07-23
Review Source: Capterra

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros
The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient. The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons
It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Response from DATABASICS


Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Anne-France Curty

Quite good overall. This software could be more intuitive to use

Used daily for 2+ years
Reviewed 2017-08-24
Review Source: Capterra

Harmonized way to do expense reports

Pros
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons
As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 7/10

Minimize review

Christina Donawa

Databasics is a good product.

Used daily for 2+ years
Reviewed 2020-01-28
Review Source: Capterra

Databasics was user friendly for our employees.

Pros
Easy for employees to access remotely. Good customer service.

Cons
Sometimes difficult to understand how to make changes in the system.

Response from DATABASICS


Dear Christina,
Thanks for leaving us a review. We are thrilled that you loved how easy the software is to use for employees; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on making changes in the system. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

Sherri Rudowsky

Overall good product

Used daily for 2+ years
Reviewed 2019-09-12
Review Source: Capterra

DataBasics works well for us, our employees do both out of pocket and company PCard expenses. We recently upgraded our ERP system and DataBasics' support team was excellent at helping us work out the bugs.

Pros
The versatility for us was key, we have very specific requirements and DataBasics was able to accommodate most of them. The support team is great to work with, very responsive and helpful. DataBasics is very open to and supportive of new requests for features and has implemented several of them for us.

Cons
Creating new reports can be cumbersome, they're not very intuitive. However the support team is great and has helped me navigate and created what I couldn't. We have a final review process where the number of expense to review can get pretty high, when the numbers are high the system is slow to load them.

Response from DATABASICS


Hi Sherry,
Thanks so much for your review. We're happy to hear that the support team has been such an asset to you. They're very proud of their commitment to our customers and we're happy that you're also experiencing the result of that commitment.
We've noted your concern with the load time and we'll continue to strive to make it faster to load.
All our best,
The DATABASICS Team

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

DATABASICS Time & Expense pricing

Pricing options
Subscription
View Pricing Plans

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

DATABASICS Time & Expense features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for DATABASICS Time & Expense

Key features of DATABASICS Time & Expense

  • Automated accounting integration
  • Compliance with law guaranteed
  • Contact management
  • Customized approval workflows
  • Expense data entry
  • Implementation & support
  • Mobile access
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Secured data
  • Time tracking integration
  • Travel integration
  • Workflow & policy enforcement
View All Features

Benefits

DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on time and expense. Make better-informed decisions using your employee labor and spend data.

A proven, fully featured solution: A robust time and expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, HR, payroll, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.