DATABASICS Time+Expense Pricing, Features, Reviews & Comparison of Alternatives

DATABASICS Time+Expense Reviews


An all-in-one employee reporting hub

4.46/5 (24 reviews)

DATABASICS Time+Expense overview

DATABASICS Time + Expense delivers on even the most unique and challenging requirements with the end goal of decreasing costs and minimizing effort. With software in the cloud, there is no installation and employees use their own smartphones to submit or act as admins over expense reporting and timesheets. In the end, your employees are happier, you decrease costs, and streamline processes.

DATABASICS' EXPRESS options provide even more simplicity, allowing you to use your device's camera to take a picture of receipts and let the system do the work. All you have to do is verify the information and hit submit.

Providing employees with an easy-to-use system minimizes the workload of timesheets and expense reporting, so they can get back to their real jobs. Receipts are accessible anytime and reimbusement is quick and easy.


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Pricing options
Value for money
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Business size



United States, Asia, Australia, Canada, Europe and 3 other markets, Latin America, Mexico, Middle-East and Africa

Supported languages

Arabic, Chinese (Simplified), Chinese (Traditional), Dutch, English and 11 other languages, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish
DATABASICS Time+Expense screenshot: The DATABASICS mobile login page allows you to log in using Touch ID or using your traditional user ID and passwordDATABASICS Expense Management & ReportingDATABASICS Time+Expense screenshot: The DATABASICS mobile portal brings together Time & Expense in one handy app.DATABASICS Time+Expense screenshot: File and approve expense reports on the go using the DATABASICS Expense App.DATABASICS Time+Expense screenshot: Receipt EXPRESS allows you to let the system fill out the expense report using the DATABASICS mobile app and the device's camera.DATABASICS Time+Expense screenshot: Log in via desktop or the mobile app to the DATABASICS employee reporting hub.DATABASICS Time+Expense screenshot: Access the same feature on desktop or mobile with DATABASICS Expense (or with Time built in as seen here).

DATABASICS Time+Expense reviews

Value for money
Ease of use
Customer support
jon ng

The product works and functions as needed for this organization. Customer support is top drawer.

Used daily for 2+ years
Reviewed 2017-06-13
Review Source: Capterra

1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved (over the course of many years) end user time and expense interface. 3. Hosted environment with the database custody proviso. 4. Top drawer customer supportI like most: 1. Customer Support through the Databasics support website/portal 2. Application stability - little to no downtime 3. Application functionality 4. Ease of administration 5. End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment. The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition. We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.

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Mark Susenbach

An easy to use expense tracking system that provides approval levels needed to manage your expenses

Used daily for 1-2 years
Reviewed 2017-06-09
Review Source: Capterra

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available. The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you.

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Renee Kennedy

Great software, easy to administer and support staff are amazing, always willing to help.

Used other for 2+ years
Reviewed 2017-06-21
Review Source: Capterra

Staff are responsible for inputting their own reports and the automation of the approval process.The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.

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Suraj Dubey

The app (desktop and mobile) is quick, easy to use and the promptness of the support team is crazy.

Used daily for 6-12 months
Reviewed 2017-06-06
Review Source: Capterra

I can easily submit my reports.I have been using the app since almost a year now, and I still don't find it tedious to submit my time every day. The reason being -- how quick and simple it is to use the app. I have added the clients and time codes I frequently use to my favorites, and in literally 4 clicks I can submit the time. If I need any assistance, an email or call to the support team has always been helpful. The promptness and the flexibility of the team is applauding. If you like traveling, then the cover pictures will make you wonder what are you doing in front of that screen. The app that my previous employer used for time tracking would make me wait until Friday to do my time-sheets or until the deadline was approaching, but with Databasics I can do it every day with so much ease.

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Sean Hellman

I work with this product everyday and incorporate new employees into its use.

Used daily for 2+ years
Reviewed 2017-06-09
Review Source: Capterra

We are now able to keep up with reports and receipts per manager in one secure location.The software is user friendly. We are able to train managers within an hour on how to use DB. Being able to adjust a report before reimbursing is a breeze and the validation makes it much easier to keep up with per diem for our managers.

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DATABASICS Time+Expense pricing

Starting from
Pricing options
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DATABASICS is all about solutions.

If you have a challenge, we challenge ourselves to find the solution that will help you save money, simplify, and be more productive. The DATABASICS suite of mobile, cloud-based software provides business intelligence so you can make the best decision for your company.

Get back to your real job. Let us take care of time & expense management for you.
Get your unique quote for your unique needs at

DATABASICS Time+Expense features

Accounting Integration
Accounting Management
Activity Dashboard
Automatic Notifications
Billing & Invoicing
Data Import/Export
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Real Time Data
Reporting & Statistics
Third Party Integration

Auditing (66 other apps)
Customizable Reporting (69 other apps)
Receiving (85 other apps)
Recurring Billing (70 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
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Category Leaders ranking


#9 in Expense Management

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#12 in Time Tracking & Expense

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GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

DATABASICS Time+Expense also features in these categories:

Additional information for DATABASICS Time+Expense

Key features of DATABASICS Time+Expense

  • Expense data entry
  • Workflow & policy enforcement
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Implementation & support
  • Automated accounting integration
  • Time tracking integration
  • Travel integration
  • Mobile access
  • Customized approval workflows
  • Secured data
  • Compliance with law guaranteed
  • Contact management
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• Easy-to-use project management tools: Each project uses Start/Stop to track actual time/spend to the second;
• Real-time insights: Cloud-based software provides analytics to give you better insights to make better-informed decicions using your employee labor data;
• Exact payments: Increase the accuracy of your payroll with automated data feeds;
• Capture purchase transactions: There's no need to rekey with an automated system;
• Accounting integrations: Combine the power of DATABASICS with the accounting system you already use;
• A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.