DATABASICS Time & Expense Pricing, Features, Reviews & Comparison of Alternatives

DATABASICS Time & Expense

Optimize & grow with an easy, yet robust time & expense tool

4.44/5 (25 reviews)

DATABASICS Time & Expense overview

Hear it straight from our customers: “HR, Payroll, Procurement and Accounting functions are all managed in the application, creating a complete reporting platform for our employees and unprecedented control and visibility for our management and leadership teams." - T.K., VP Finance & Accounting and Controller (CALIBRE)

DATABASICS Time & Expense helps to grow and optimize mid-size and enterprise companies with a fully functional time tracking solution that integrates directly with a robust expense reporting tool. With unprecedented access to your data, you stay in control of travel spend and can make smarter decisions about your business.

With a software solution built for end users that also makes life easy for the accounting team and the C-suite, DATABASICS Time & Expense is the right solution for the whole team. With more than 1 million users in 140+ countries, DATABASICS is trusted the world over.

With features like leave management/PTO reporting, receipt capture with OCR, per diem management, P-Cards, project tracking, policy enforcement, DCAA compliance, geo-fencing, and a wide range of time capture options, DATABASICS is the only all-in-one solution. Accessible anywhere, anytime, it also integrates with your Accounting, Payroll, and HR systems to bring all data together.


Pricing options
Value for money
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Business size



United States, Asia, Australia, Canada, Europe and 3 other markets, Latin America, Mexico, Middle-East and Africa

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Dutch and 11 other languages, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish
DATABASICS Time & Expense screenshot: DATABASICS works on any smartphone or tablet. Take it with you no matter where you go.DATABASICS MobileDATABASICS Time & Expense screenshot: Take pictures of receipts, then let OCR automatically populate the expense report.DATABASICS Time & Expense screenshot: Manage all your travel expense and timesheet data in one screen.DATABASICS Time & Expense screenshot: Import credit card data directly into your expense reports using Credit Card EXPRESS.DATABASICS Time & Expense screenshot: Calculate mileage on the go with DATABASICS mileage calculation, which uses Google Maps.DATABASICS Time & Expense screenshot: The DATABASICS Time & Expense dashboard makes it easy to access all your most frequently used tools and give you access to your data in as few clicks as possible.DATABASICS Time & Expense screenshot: DATABASICS' Leave Management tool brings together all your essential PTO data into one friendly dashboard. Request and approve time off. See the team's time off. Manage requests of all types.DATABASICS Time & Expense screenshot: Import your credit card transactions directly into DATABASICS Time & Expense. Then, add those transactions to your expense reports and the data is already filled in for you!DATABASICS Time & Expense screenshot: DATABASICS Time & Expense is completely mobile, giving you access to your data anytime, anywhere using any mobile device.DATABASICS Time & Expense screenshot: Enter time quickly and easy on your mobile device. If you can do it on the desktop, you can do it on your mobile device.DATABASICS Time & Expense screenshot: Calculate mileage on the go using the automatic Google Maps integration. Reimbursement is faster and more accurate than ever, cutting your costs and making employees happy.DATABASICS Time & Expense screenshot: Connect timesheets to specific projects, tasks, or clients. This is the ultimate solution for employees on the go.DATABASICS Time & Expense screenshot: Approve expense reports quickly and easily with an intuitive dashboard built to give you all the data you need in one screen.

DATABASICS Time & Expense reviews

Value for money
Ease of use
Customer support
jon ng

The product works and functions as needed for this organization. Customer support is top drawer.

Used daily for 2+ years
Reviewed 2017-06-13
Review Source: Capterra

1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved (over the course of many years) end user time and expense interface. 3. Hosted environment with the database custody proviso. 4. Top drawer customer supportI like most: 1. Customer Support through the Databasics support website/portal 2. Application stability - little to no downtime 3. Application functionality 4. Ease of administration 5. End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment. The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition. We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.

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Mark Susenbach

An easy to use expense tracking system that provides approval levels needed to manage your expenses

Used daily for 1-2 years
Reviewed 2017-06-09
Review Source: Capterra

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available. The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you.

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Renee Kennedy

Great software, easy to administer and support staff are amazing, always willing to help.

Used other for 2+ years
Reviewed 2017-06-21
Review Source: Capterra

Staff are responsible for inputting their own reports and the automation of the approval process.The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.

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Sharon Devine

Complete information

Used daily for 6-12 months
Reviewed 2018-09-27
Review Source: Capterra

Databasics has been a project that was implemented slowly and cautiously as most of our contractors are not up to date with technology. Unfortunately it cause a huge problem when trying to get the correct information from them. Databasics has solved most of this issue. The support I have recieved (even witn stupid errors) is extremely fast. The phone app is the greatest! Our employees using the phone app are up to date with their information and as a company we can now see where our strengths and weaknesses are in regards to the cost of goods sold as well as expenses. Prior to this software our company expense informaiton was all over the place and difficult at best to pull together when invoicing a customer for a completed project. now that all of our employees submit their time and expenses through Data basics I can acces all the expenses for a job within a few minutes by running simple report. The Databasics team was very helpful in

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Rohit Sengupta

I use DATABASICS for my weekly time cards.

Used weekly for 2+ years
Reviewed 2017-10-11
Review Source: Capterra

I like how I can save the time code and activity, so I don't have to locate the same codes every pay period. I also like how I can easily the time sheets from the last few pay periods right after logging in, without any additional work on my side.

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DATABASICS Time & Expense pricing

Pricing options
View Pricing Plans

Contact DATABASICS for detailed pricing information.

DATABASICS Time & Expense features

Accounting Integration
Accounting Management
Activity Dashboard
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management

Receiving (95 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Category Leaders ranking


#20 in Time & Expense

View full ranking

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

DATABASICS Time & Expense also features in these categories:

Additional information for DATABASICS Time & Expense

Key features of DATABASICS Time & Expense

  • Automated accounting integration
  • Compliance with law guaranteed
  • Contact management
  • Customized approval workflows
  • Expense data entry
  • Implementation & support
  • Mobile access
  • Payment & reimbursement tools
  • Receipt & audit
  • Reporting & analytics
  • Secured data
  • Time tracking integration
  • Travel integration
  • Workflow & policy enforcement
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DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on time and expense. Make better-informed decisions using your employee labor and spend data.

A proven, fully featured solution: A robust time and expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, HR, payroll, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.