ExpenseIn Pricing, Features, Reviews & Comparison of Alternatives


Expense management for UK Businesses

4.33/5 (9 reviews)

ExpenseIn overview

ExpenseIn provides seamless online expense management for companies that are looking to track and manage employee expenses. The solution combines digital receipt recording, automated policy enforcement and real-time reporting, replacing spreadsheets and manual processes. Track employee expenses, manage approval workflows, as well as set limits and guidelines, whether on the road or in the office.

ExpenseIn enables finance departments to streamline expense management by creating, approving, and reporting on expenses on one centralised platform. Users can make claims for purchases, mileage, and time in their local currency, which can be automatically converted when necessary. Human-assisted receipt scanning extracts all relevant information from receipts automatically, and is compliant with HMRC requirements.

Users can make approval decisions efficiently by setting up approval workflows from expense creation, through to final approval and records. ExpenseIn allows organisations to configure guidelines for regulating expense claims, such as limiting the maximum claim value, or adjusting receipt requirements. The solution automatically catches any issues before submission, speeding up the feedback and reimbursement process. ExpenseIn also helps uncover any potential expense violations, useful for preventing fraudulent attempts to inflate mileage. Users can generate reports using our powerful reporting tools, which can enable companies to gain visibility over all their expenses.


Starting from
Pricing options
Value for money
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Business size



United Kingdom

Supported languages

ExpenseIn screenshot: Create and submit expenses on the go with the mobile appExpenseIn Video TourExpenseIn screenshot: Eliminate typing by utilizing the latest receipt scanning technologyExpenseIn screenshot: Attach multiple receipts to each expenseExpenseIn screenshot: Speed up the creation of regular expenses by setting up favourite expensesExpenseIn screenshot: Create flexible category rules restricting spend on certain itemsExpenseIn screenshot: Access and utilise real time expense reports to make smarter decisionsExpenseIn screenshot: Automatic mileage calculations

ExpenseIn reviews

Value for money
Ease of use
Customer support
Paul Anson

Aprais September 2016

Used daily for 6-12 months
Reviewed 2016-09-27
Review Source: Capterra

Easy to bring on board for our 10 users. Excellent support from Customer Services in helping us deal with part time users and initial currency work. Features still weak around non base currency claims, esp dealing with fact that exchange rates change through out an international trip and claims may have different rates based on this and / or the rate obtained when changing money.Ease of Use, Mobile App

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Steve Armstrong

Review - FFF

Used daily for 6-12 months
Reviewed 2016-09-27
Review Source: Capterra

Great product. Has been very beneficial. Would be great to get the option to have reoccurring expenses (such as the expensein costs) and the ability to calculate fuel costs based on postcode to postcode calcs. Would be even better if we could pay through the portal instead of going through the bank.Simple to use, good app functionality.

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Lauren Brown

Excellent, easy-to-use app!

Used daily for less than 6 months
Reviewed 2016-09-27
Review Source: Capterra

Our company decided to give ExpenseIn a try and even before the 30 day trial was over we knew it was right for us! The app is very user-friendly and can be customised to your needs... you create your own categories/fields for users to complete. Our monthly credit card recons now only take a fraction of the time! Customer service like this is something we have yet to experience elsewhere... super effecient and fast! Very happy customer :-)Simple and easy to use

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Really helps track down expenses

Used daily for 6-12 months
Reviewed 2018-12-28
Review Source: Capterra

It was helpful for me to submit expenses to my employer.

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Paul Storer-Martin

Great expense management system

Used weekly for less than 6 months
Reviewed 2016-09-05
Review Source: Capterra

The mobile app makes it easy to store and upload my expenses on the go. A much more efficient way for me to sort my expenses when I travel with work. I don't like fiddly pieces of software and found this one to be very straightforward. I find the exporting tool very useful for printing all my expenses as a PDF. I use Xero for my accounting and I really like that I can export in a compatible format, saves a lot of hassle.

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ExpenseIn pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Active User: £5 per active user/month (ex. VAT)

Annual: £48 per user/year (ex. VAT)

Custom pricing available for enterprises.

ExpenseIn features

Accounting Integration
Activity Dashboard
Automatic Notifications
Automatic Reminders
Compliance Management
Customizable Reporting
Data Import/Export
Expense Tracking
Reporting & Statistics
Third Party Integration

API (181 other apps)
Accounting Management (122 other apps)
Billing & Invoicing (126 other apps)
Electronic Payments (114 other apps)
Financial Analysis (85 other apps)
Invoice Management (174 other apps)
Invoice Processing (103 other apps)
Real Time Data (109 other apps)
Receiving (94 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
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Additional information for ExpenseIn

Key features of ExpenseIn

  • Spend control
  • eReceipt import
  • Time tracking
  • Integrated expense management
  • Digitize receipts
  • Electronic receipt records
  • Compliance with HMRC requirements
  • Human-assisted receipt scanning
  • Email notifications
  • Verify user-entered mileages
  • Automatic mileage calculations
  • Create, approve and report on your expenses
  • Configure guidelines that regulate expense claims
  • Configure rules
  • Automatically recognized expense issues
  • Organize chains of approvers
  • Reconcile company credit cards
  • Customer billing
  • Filter data parameters
  • Download data as a CSV for Excel
  • VAT reports for audits
  • PDF documents for sharing
  • Email notifications
  • Accounting integration
  • Ad hoc reporting
  • Automatic notifications
  • Automatic reminders
  • Compliance management
  • Configurable workflow
  • Configuration management
  • Credit card integration
  • Customizable reporting
  • Data extraction
  • Electronic submission
  • Expense tracking
  • Mobile integration
  • Multi-currency
  • Permission management
  • Real time notifications
  • Search functionality
  • Secure data storage
  • Spend analysis
  • Status reporting
  • Status tracking
  • Summary reports
  • Third party integration
  • Activity dashboard
  • Receipt management
  • PDF conversion
  • Government compliance
  • Fraud detection
  • Multiple document formats
  • ERP integration
  • Account reconciliation
  • Currency conversion
  • Data import/export
  • Time & expense tracking
  • Custom fields
  • Expense claims
  • User activity monitoring
  • Event triggered Email
  • Categorization
  • Filtered views
  • Approval process control
  • Email invitations & reminders
  • Customizable approvals
  • Compensation calculation
  • Reporting & statistics
  • Policy management
View All Features


ExpenseIn works in collaboration with chartered accounts and is therefore always in-line with HMRC and UK regulations.

Automated notifications notify users as soon as their claim is accepted, reducing the need for repetitive communication.

All company records are securely stored in the cloud, and on proven servers with solid backups.

ExpenseIn provides users with an automatic mileage calculator in order to efficiently verify user-entered mileages.

ExpenseIn’s receipt scanning feature digitises receipts, even when on the go via the native app for iPhone, Android and Blackberry devices.