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Expensify Features

Features Summary

Functionality

4.3

/5

924

Total features

86

4 categories

Expensify features

API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications

Common features of Time and Expense software

API
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Approval Workflow

Price starts from

0

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.3

/5

924

Price starts from

0

/user

Per month

learn more

Total Features

86

Unique features

  • Leave Tracking

  • Real-time Alerts

  • Currency Conversion

  • Time Tracking by Project

Functionality

4.4

/5

19.5K

Price starts from

ic-pricetag

No pricing info

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Total Features

205

Features in Common

35

Unique features

  • Customer Management

  • Bills of Material

  • Recurring Orders

  • For Government

Functionality

4.2

/5

5.3K

Price starts from

ic-pricetag

No pricing info

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Total Features

156

Features in Common

40

Unique features

  • Online Invoicing

  • Recurring Invoicing

  • Financial Reporting

  • Chart of accounts

Common Expensify comparisons

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Expensify is easy to use

Reviewed 2 months ago
Pros

Very easy to upload receipts to claim expenses. i can also review reports and edit as needed

Cons

It was really easy to use and linked up so I didn't have many issues at all.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Expensify - The Easy to Use & Manage Expense System

Reviewed 20 days ago
Pros

Expensify has a great UI for users and is a very easy system to manage. It's easy and fast to submit and approve expense reports, including when staff are traveling. Expensify is so much simpler than some of the other expense management software (e.g. Concur). Some Finance Teams seem to think that going with a more complex software. However, I've found that while Expensify does not have as many "lock down" features as other software, allows us to easily manage expenses and move things forward quickly. When you balance administrative features and user UI/expense management, I would always go with the latter. Getting those expense reports is the most important, and Expensify makes that easy and simple!

Cons

Expensify's largest drawback is their customer service. For smaller companies at least, there is no account manager and we can only receive support via chat/email. This can be a huge challenge when the integration breaks or something complex needs to change.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An innovative approach to uploading expense receipts of all kinds, preparing and reviewing claims

Reviewed 4 months ago

We upload all expense receipts to their form by Expensify, so none of them are lost and administrators can review them and issue payment orders instantly and within specified periods. I enjoy that Expensify helps us reduce expenses and stay within budget.

Pros

I enjoy Expensify's easy-to-use design and clear tools. I enjoy that I can easily upload receipts and invoices via the mobile app. Expensify automates data dumping and saves the original document. Expensify's features make submitting and reviewing expenses easy, and Expensify cards let me track and approve employee expenses promptly. I love that the website makes it easy to locate spending categories, amend them, remit expenses, and look for abnormalities. Expensify isolates and categorizes spending calculates taxes and fees separately, and puts it all into one report, making audits and approvals quick. The notification system tells you of revisions to your submitted reports or accounting department inquiries, allowing you to respond directly and avoid delays in receiving payments.

Cons

Expensify is straightforward to use at all levels, although downloading receipts through a phone app, especially handwritten ones, can be slow and error-prone. Checking all entries before delivering reports is necessary to avoid making mistakes that delay approvals and cash.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Review of Expensify

Reviewed a month ago

It has streamlined our expense tracking and reimbursement process. Much less work on the office staff to organize receipts.

Pros

Very functional app to use on the go. Doesn't take a tremendous amount of time to get all the details entered and picture of receipt captured. No more lost receipts!

Cons

Haven't found anything not to like. Biggest issue is user error but not product issue.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excelent System to track and submit expenses

Reviewed 15 days ago

Very good expirience and good value for the amount paid

Pros

It is very user friendly. Easy to get reports and good to track employees expenses

Cons

Expensify work good. I don't think it needs to improve nor change anything

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Expensify Review

Reviewed 2 months ago
Pros

I really liked the ease of use, it makes it easy to track where your expenses are, how to create a report and even when a report has been approved. Its easy and effective for all the company members to track our expenses and/or even cost save.

Cons

Billing - I feel billing should be more flixible in regards to different plans depending on use. And I would also like that there would be US and Eu integration for the team abroad.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Highly Secure But Somewhat Painful

Reviewed 19 days ago

Frustrating, but partially due to the way the account was set up and not the software itself. Make sure your company does a thorough job with implementation and has a great internal admin for the software.

Pros

The receipt scanning from your phone is fantastic. And the fact that you can forward receipts to them. Seriously makes the process so easy.

Cons

To be honest, the only thing that's tricky is that it's so secure that if your admin doesn't set something up properly, they're the only person who can fix it. For example, my account was set up with only one person for approvals but a second person needed to be added. So I had to make sure I manually submitted each reimbursement with that person CCed or else the software would automatically send the expense report to only the default recipient. And you can't copy over the receipts in your expense reports. So when I had to resubmit expense reports, I had to manually download each receipt and then reupload them and resubmit. Customer support is nice but their default response is to connect with your company's account admin.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Does the job

Reviewed 22 days ago
Pros

This is the go to tool for expense reporting. It is pretty easy to figure out

Cons

This software doesn't feel as intuitive as it could be. I can never get the email feature to work (where you email the receipt and it automatically logs it)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Simple to Deploy, Easy to Maintain

Reviewed 4 months ago

From the accounting team to the newly hired sales exec, feedback from employees has been very positive with Expensify. They can use the mobile app as they go, or other import methods to make their expense reports quick and easy. Everything is directly connected to NetSuite, our ERP, and flows smoothly to the books without any extra steps. Approval routing is very simple and reminders get sent to keep things moving along.

Pros

Expensify is a very streamlined tool and does not get bogged down in high degrees of complexity which may be unnecessary. I have found all types of users at my company, from sales execs to marketing coordinators, understand how to use Expensify almost immediately. We provide a 1-pager for best practices to employees and that, in nearly all cases, is enough to get them using the tool without issue.

Cons

The corporate card integrations could use a bit of added support when it comes to receipt imports, and occasionally we have had the direct feed from our banking institution break. I think this is likely because we do not use one of the major banks for our corporate credit card though, so the issue may not be on the Expensify side.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Expensify Expense Tracking

Reviewed 3 years ago

I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.

Pros

The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.

Cons

Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Expense Report Software for Small Enterprise

Reviewed 6 years ago

I used this software extensively in a previous position, both as administrator and user. For a small organization, this is an excellent expense reporting software product which will easily allow you to go 100% paperless. All receipts are uploaded digitally and you can take photos of receipts on your phone and upload them onto the app (which is a great app). Once submitted, the routing is very nice...

Pros

Ease of use and implementation, low monthly cost which can be scaled as you add or remove users, completely paperless system and ability to take photos on your phone and upload them to the app, and ease of routing and tracking.

Cons

You will not get a lot of customer support and it doesn't integrate well into other applications. I don't think you would expect this of a product at this price though.

Vendor response

Thank you for the thorough review, Isaac! Apologies to hear our support is not as fast as you'd like, this is something we're heavily investing our resources on and you should see faster response times soon! In terms of integration, please let us know at help@expensify.com if you're looking for something in particular. For a full list of our current integrations (including QBO, QBD, Xero, etc), check out https://use.expensify.com/all-integrations/. Have a great day, and thank you again for leaving us a kind review! We're so glad we're making expenses easier for you and your team!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Save Time and Money by Using Expensify

Reviewed 7 months ago

Overall very happy with Expensify as a solution that allows me to have all my expenses organized in one place. Would highly recommend using it, especially for its feature that allows me to attach digital images of the receipts to each expense item. It has a great option to submit and send expense reports to multiple people. If you are using Expensify across mutliple users, all the information is easily accessible by every team member.

Pros

A great solution to keep all my expense reports in one place, with a great option to attach PDFs of receipts and/or images of receipts. Expensify can pull data directly from my credit card statements and that feature alone saves a lot of time of manual entering numbers and vendors.

Cons

It can get a little too much to configure in the beginning and navigating down to expense categories is not the easiest to do - it takes time to find things around that I could customize but once these are all in place, using Expensify is fairly easy. Expensify creates automatic names for your reports - make sure you change them to something that makes sense to you and your accountants or everyone will wonder what Expense Report 234902u5435242ewd is for.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Smoothest expense reporting software ever

Reviewed 2 years ago

Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.

Pros

The ease of use for our employees is great and very intuitive. I can make changes on the fly to reports if another user doesn't have it quite right for accounting purposes. It categorizes everything including mileage right where it should be.

Cons

Integration with our accounting software would probably be very easy if I could get higher ups to agree (They worry it might not flow correctly). I do have to take some manual steps to make that happen - otherwise there is nothing I want to add to the Con List.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Good Resource

Reviewed 4 years ago
Pros

Our company went from using excel spreadsheets to monitor spending and expense reports to using Expensify once it was launched company wide a year and a half ago. In comparison to the old way of doing things, Expensify is a huge improvement. The software can sync with your corporate card (or personal card, if you'd like) so all your transactions are pulled into Expensify automatically. The only time...

Cons

There are some features that have limited options for settings. The first example that comes to mind is if you take a picture of a receipt on the Expensify app, it will automatically mark that expense as reimbursable, even if you it's not.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Convenient Expense Reimbursement Software

Reviewed 2 years ago

Overall great employee expense reimbursement system for small/midsize business. Easy to use and implement. Would definitely recommend!

Pros

I love using Expensify to reimburse our employees. It is super easy for employees to create expense reports. Expensify also has approval workflows which allows employees to submit their expense reports to their managers for review first before submitting to finance for reimbursement. Expensify is also integrated with our accounting system which allows me to sync expense reports without having to manually enter expenses again. The payout process is also super simple and can be done directly through Expensify by connecting your company's bank account.

Cons

I wish reporting was done easier in Expensify. Creating a report could be tricky (Expensify requires you to use formulas) but overall it is manageable if you learn a few tricks.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A perfect tool for recording, classifying, and reporting on expenses.

Reviewed 7 months ago

He contributed to documenting all expenses, as Expensify worked to speed up the pace of sending receipts and explanations on them and taking approvals, which was taking us a long time in the past. With Expensify, preparing reports and schedules for payments is very easy, and we are able to easily track any unnecessary payments.

Pros

Expensify simplifies the task of tracking the expenses and expenses of the team as well as the daily expenses of the organization as a whole. The receipts are simply scanned, where Expensify extracts data from them and adds them to the schedule of expenses, and sends a notification to the direct official to take approval, which organizes those operations, which used to send us monthly to block a file containing many paper receipts, and send them to auditors who may take a long time Expensify has changed all that, and succeeded in automating all processes, so that sending data, obtaining approvals and sending notifications to pay money is done automatically and without the need to accumulate invoices and files All of them are now stored in the cloud.

Cons

There is nothing worth mentioning, as both the desktop and mobile application are easy to use, the scanning and autofill system works excellently, and the price is good for a subscription that works for everyone.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend3/10

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Good Product - Truly Awful Onboarding and Support

Reviewed 2 years ago

While the product is good if you don't have any complications, the onboarding and support are probably the worst I have ever experienced. After a brief training session, there is no longer any phone call support allowed (only email and chat and the delays could be many hours and often days). More recently with the COVID-19 situation, their usage has plummeted so they recently announced a doubling of pricing (100% increase) to all users if they don't switch to using their credit card which for many companies (including ourselves and including reasons like the cc syncing problem) will not work. The message about the price increase was hidden in a very very long email from the CEO titled something about support improvements.

Pros

It is easy for the end user to use, particularly given the mobile app. It has a lot of good controls and notifications for potential user errors or abuses.

Cons

The credit card sync features often don't work or are significantly delayed (days, weeks if at all) which causes unintended reimbursements for non reimbursable expenses and messed up accounting.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Expensify to the Rescue!

Reviewed 4 years ago

Organization. Receipt management.

Pros

I work overseas. Mostly in Europe and my company is based in California. I work for an international charter school organization basically travel for a living while meeting with government entities about educational opportunities. My whole life is expenses. I spend my own money and get reimbursed so it's critical that every receipt, every lunch, hotel, meal, every expense is documented and saved. I'm...

Cons

Nothing. Expensify is the most complete travel expense app on the market.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A robust system for documenting and controlling expenses

Reviewed 5 months ago

Expensify enables us to document expenses and raise their records to the cloud with ease and smooth audits and approvals within specified dates.

Pros

The great thing about Expensify is that we are able to monitor, document and control all expenses. Through Expensify, team members got rid of collecting paper receipts and then preparing lists and submitting them to the accounting department for auditing and approval. With Expensify, things have become clearer, as each team member independently will be able to scan his invoices to be raised on his own cloud and enter data from them to his expense page, and then the accounting department will be able to audit and notify him of approval or request other inquiries, and by These quick and accurate procedures ensure that no receipts are lost and that you get the money straight away.

Cons

Not a lot of unwanted things, and it does not require a lot of effort on the part of the users to be able to track their expenditures properly.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Expensify for Ecommerce

Reviewed 3 years ago

My overall experience with Expensify has been top notch. It really has helped our company become organized and has completely streamlined our expense tracking with ease.

Pros

Expensify is hands down the best expense tracking choice for our company. There are a lot of pros to Expensify. Their customer service is amazing, always responding quickly and answering my questions in a very understandable manner. Their app is what we use most, it's simple and easy to use - having every feature you'd every need for tracking expenses. I've also done some research on their company culture and it seems like they really invest into their employees lives. This definitely looks like a great company to work for.

Cons

There aren't many cons for Expensify. But if I had to choose something, it would be that the app doesn't real-time-sync with the admin system, you have to manually re-sync when something changes. For example: When the admin adds a new expense category, it doesn't show in the app right away unless the user manually "syncs". At the end of the day, this really isn't that big of a deal.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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I love Expensify!

Reviewed 4 years ago

Save tons of time for reviewing, approving and reimbursing to employees.

Pros

It saves employees a lot of time and hassle on doing the paper work including keeping the receipts. Employees only need to take a picture of the receipt and submit with their phone. It is easy and timely. If expenses are not submitted immediately, at least the scanned receipts are kept in Expensify for employees to submit anytime later. With the feature of the scanned receipts, no more keeping the stack of paper receipts!

Cons

Syncing Expensify with accounting software (Xero) in order to get a complete and updated customer list is not 100% there yet. A lot of times, we couldn't submit an expense marking billable because the customer is not available in the drop down window in Expensify. This requires accountants like us to do extra work in accounting software (Xero) to fix the entry.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Simple and Easy to Use Expense Tracking & Reimbursement Software

Reviewed 2 years ago

Overall, I'm satisfied. Expensify greatly reduced the time required to process and review staff expenses, both those charged on their own credit cards and corporate credit cards.

Pros

Easy to set-up and use. Requires minimal user (employee) training. Integrates well with our accounting platform, Xero. Love the corporate card integration function, which allows administrators to track pending translocation and overall management of the credit card account. Cost is fair.

Cons

Can improve on reporting/analytical capabilities of transactions processed via Expensify. Customer service is almost non-existent, have to rely primarily on community forums to troubleshoot.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Expensify is pretty good

Reviewed 3 years ago

Overall I think Expensify is a solid product but I do believe they would do well to add a lot of functionality from an administrator / accounting perspective.

Pros

I like the ease of loading receipts and drilling down into an expense report to find the data I need for accounting purposes. I like the user interface. It's extremely easy to add a new user and our new users never really have questions so I think the users find it easy to navigate. I love that it interfaces with our accounting software creating a seamless exchange of data once everything is set...

Cons

I think the product is lacking altogether in Reporting functionality. There's really not even a "Reports" module to speak of. You have to basically go in and pull your own data from the modules ...it makes everything feel clunky and unprofessional. It's also tricky to find what you need in settings, from an administrator perspective.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Very easy to use and provides an interesting experience

Reviewed a year ago

We choose paid software so that all our financial activities are encrypted and not just anyone can open them. Apart from this interesting expensify software, our company data is stored safely and can only be used by professionals in our company.

Pros

During using this software, I learned more and more about how easy it is to manage company finances. Just by taking a photo, all data will be processed automatically. At first, I was very skeptical about buying it, but after I tried being recommended by my friend, I finally decided to buy it. Since then my thinking has changed 180 degrees.

Cons

The form of reports varies from country to country. Likewise, reporting standards in Indonesia are not the same as those often used in the US. I see the results of the reports made by Expensify are less professional. But no problem, this can be done manually by our team. Besides, it's free.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best expense tool

Reviewed 3 years ago

Expensify has made our expense reporting so much more simplified and saved everyone so much time.

Pros

Expensify is in my opinion the best expense option on the market. It is so easy to use and makes expense reports a breeze.

Cons

Not really anything I dislike about expensify, but what I like the least, is I wish the software was a little smarter and able to match expenses if the receipt date is a day or two off from the billing date.