SoftCo AP Automation Pricing, Features, Reviews & Comparison of Alternatives

SoftCo AP Automation

AP Automation in the Cloud. LIVE in hours NO upfront costs.

4.8/5 (10 reviews)

SoftCo AP Automation overview

What is SoftCo AP Automation?

SoftCo ExpressAP is a smart, powerful cloud-based Accounts Payable Automation solution that reduces the cost of processing vendor invoices by 80%. SoftCo AP Automation automates vendor invoice processing including capture, registration, coding, approval, query, reporting, and ERP payment. Processing is 100% touchless supporting remote working, on-the-go email approval, and an easy-to-use Vendor Portal. With SoftCo AP Automation, you are LIVE in hours with unlimited users. There are no capital costs, no upfront costs, just a simple monthly fee.

Vendor invoices are captured, registered, auto-indexed, coded, and routed via automated approval workflows to your relevant approvers. Invoices are approved by e-mail or via the web app. Rejected or queried invoices are rerouted via dedicated workflows for exception handling. Notifications and reminders inform users of required actions and signed off invoices are sent for payment. SoftCo AP Automation delivers intuitive reports on multiple performance metrics. The vendor portal provides full visibility on orders, invoice status, queries, and discrepancies.

All information is stored in the SoftCo Compliant Archive. SoftCo is a certified Amazon Advanced Technology Partner and AWS delivers all cloud hosting services ensuring performance, scalability, and security. SoftCo AP Automation is part of SoftCo’s ecosystem of smart automation solutions including Procure-to-Pay, eProcurement, Vendor Management, and Contract Management.

Pricing

Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, India and 3 other markets, Japan, Brazil, Mexico

Supported languages

English, Finnish, Swedish
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SoftCo AP Automation user reviews

Excellent
8

Very good
2

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.6
  4.5
  4.7
  4.7
Bill Power

SoftCo implementation team always delivers and the product (especially the new version) is excellent

Used daily for 2+ years
Reviewed 2017-10-23
Review Source: Capterra

Moved from paper based to online PO's with significant reduction in staff levels in purchase ledger and almost 100% compliance with payment terms. Much better control of release of payment runs.

Pros
The product is very easy to use with new in-email approval a huge step forward. Visibility of spend and tracking versus budget is a great feature. GRNI accrual for the finance team is easy. Easy to raise POs, so no excuses. Easy to change routing of approval if a PO has a particular need for customised approval. We use verify (as an option in addition to approve) to ensure that costs coded to particular account codes are reviewed as appropriate to that code before the PO is approved, e.g., Capex.

Cons
Not cheap, we are a waste management business not a bank, but we have found it good value for money.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Brian Conneely

Very positive experience. Should have done it sooner. Year 1 return on investment.

Used daily for 2+ years
Reviewed 2017-10-23
Review Source: Capterra

Year 1 return on investment. Easy to use for staff at all levels, reduced processing times as well as full visibility over all invoices on the system. There were of course some teething issues but SoftCo were always on hand to address these straight off and ensure the implementation went smoothly.

Pros
The number 1 thing I like is that the software is easy to use for all levels in our organisation. This ensured that the buy-in from our staff was gained straight away and they could see that it made their jobs easier. The results have been great too. We have achieved a straight-through processing match rate of 75% of all invoices and increased the capacity of our AP team by more than 50%. By automating our AP process, we have reduced our labour costs despite handling an increasing volume of invoices (over 300,000 per annum). We also now have complete visibility over all our invoices in the system which helps greatly at month end.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anne O Donovan

Good product,easy to use,streamlines processes but it is expensive to maintain and upgrade

Used daily for 2+ years
Reviewed 2017-10-27
Review Source: Capterra

Cost savings Tracibility of invoices throughout the p2p cycle

Pros
Reduces human touch points Receipt of electronic invoices Rejection back to suppliers Visibility of invoices at every point in cycle

Cons
Expensive to make changes or upgrade product Automatic verification could be better Post project support could be better to ensure we are happy

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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David O'Neill

A successful project implementation, delivered on promises and created a positive user experience.

Used daily for 2+ years
Reviewed 2017-10-27
Review Source: Capterra

We automated what is traditionally a heavily paper based and manual process through the implementation of user friendly software. All actions are now taken electronically and there is no paper in sight. We improved the process with the introduction of a pre-approval step so costs are more easily controlled and budget holder awareness is guaranteed before any commitment to spend. Our AP team now spend more time managing supplier accounts through the review of statements and significantly less time manually processing invoices.

Pros
The software is highly configurable which enables you to self administrate and customise to meet your business requirements as they evolve. The system is very easy to navigate from a user perspective so the training and implementation process can be supported with basic demos and QRGs.

Cons
As a system administrator the softwares configurability encourages core users to suggest change requests quite often. Not a fault of the system but a challenge for the administrators.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Liam O Baoighill

Extremely professional, hands-on integration project team who add value rather than just implement .

Used daily for 2+ years
Reviewed 2017-10-26
Review Source: Capterra

Pros
System driven approvals, audit trail = major control positives. Seamless interface with Accounting system (SAP). Ease of use for volume users. Prompt helpdesk resolution. Standardisation of approvals / payment processes across large , multi divisional organisations.

Cons
Bespoke / Automated Reporting Capabilities need to be improved / made more user driven. Dosent always give Senior Management the KPI / Dashboard information that proves how powerful the product is. Current version is restrictive in some regards - screen resolution / cursor missing issues, which while not major, cause irritation to users and thus damage the products image.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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SoftCo AP Automation pricing

Pricing options
Subscription
Free trial
View Pricing Plans

Our competitive pricing model is based on annual invoice volume levels starting at up to 5,000 invoices per annum. Please contact SoftCo to get detailed pricing.

SoftCo AP Automation features

Activity Dashboard
Audit Trail
Compliance Management
Invoice Management
Invoice Processing
Real Time Data

API (296 other apps)
Accounting Integration (179 other apps)
Accounting Management (200 other apps)
Automatic Notifications (178 other apps)
Billing & Invoicing (202 other apps)
Customizable Reporting (177 other apps)
Data Import/Export (199 other apps)
Electronic Payments (185 other apps)
Expense Tracking (171 other apps)
Financial Analysis (145 other apps)
Multi-Currency (177 other apps)
Reporting & Statistics (289 other apps)
Third Party Integration (233 other apps)
Workflow Management (168 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
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Additional information for SoftCo AP Automation

Key features of SoftCo AP Automation

  • Compliance with business & regulatory requirements
  • Dashboard reporting of KPIs
  • Electronic format and manual invoice capture
  • Generate real-time reporting and analytics
  • Query Management
  • Remote Working
  • Vendor Management
  • Vendor Portal
View All Features

Benefits

Reduce the costs of managing vendor invoices.
Streamline the capture and processing of all vendor invoices.
Remove manual processes incl. printing, scanning and filing of invoices.
Automate invoice approval via swift email sign-off with full visibility.
Improve vendor performance and ensure no duplicate invoices.
Process payments promptly while imposing corporate standards.
Generate powerful reports improving productivity and decision-making.
Meet compliance storage obligations with fast retrieval and audits.