Paidnice - 2026 Pricing, Features, Reviews & Alternatives

Paidnice is accounts receivable automation for small and mid-sized businesses on Xero and QuickBooks Online. It layers a configurable rules engine on top of your ledger and enforces your payment terms on every invoice: consistent, best practice credit control and debtor management, run for you.

How it works

Invoices, contacts and payments sync in real time from Xero or QuickBooks. Paidnice evaluates every invoice against your policies and decides whether to send a reminder, apply a late fee or interest charge, offer a prompt payment discount, issue a statement, offer a payment plan, or escalate. Every action writes back to the ledger, so your accounting system stays the source of truth.

Functions

- Reminders: email and SMS, sent from your own domain with custom sender profiles, templates, attachments and delivery tracking.

- Late fees and interest: flat fees, percentage fees, compounding interest and grace periods, per customer or segment. Partial payments accrue interest on the outstanding amount only. UK statutory interest is indexed to the Bank of England base rate automatically.

- Statements: weekly or monthly, by email or print and mail, including consolidated parent and child account statements.

- Payment plans: split any invoice into instalments with optional setup fees; customers self-serve from the portal and reminders fire on every instalment.

- Escalations: call tasks, credit holds and legal letters at thresholds you define.

- Customer portal: a branded self-service hub for invoices, statements, plans and payment, 24/7.

- Reporting: DSO, aging and collection effectiveness dashboards.

Specs and integrations

Native: Xero, QuickBooks Online, Stripe, Pinch Payments, CloudDepot, HubSpot, Pipedrive. Automation: Zapier, Make and webhooks to any platform, with team notifications into Slack, Teams and other webhook targets. Multi-currency and multi-entity support. Custom plan integrations include NetSuite, Sage Intacct, MYOB and Dynamics 365 Business Central.

Security

Connection is through the official Xero and QuickBooks OAuth integrations, so Paidnice never sees or stores your accounting password. Data is encrypted in transit and at rest. Safe Mode runs every policy in draft so you can see exactly what customers would receive before anything sends.

Results

Customers cut their average wait for payment in half within 30 days, and finance teams cut manual chasing by up to 90%. 🏆 2025 Xero Global Small Business App of the Year and 2026 NZ Small Business App of the Year. From $69 per month with a free trial; most teams are live in 15 minutes.