WorkPlace Expense Pricing, Features, Reviews & Comparison of Alternatives

WorkPlace Expense

Web-based & mobile expense management solution

4.0/5 (6 reviews)

WorkPlace Expense overview

What is WorkPlace Expense?

WorkPlace Expense is a web-based and mobile travel and expense system to manage the entire expense lifecycle process. Incorporating mobile app entry and approvals, advanced optical character recognition (OCR), in-line receipt attachment, banking integration, real-time cash advances and on-account balance as well as comprehensive status monitoring and attendee tracking, Google Maps, and more. WorkPlace Expense aims to provide users with an effective yet simple expense solution.

With WorkPlace Expense, users can manage expense entry and approval easily using a mobile device or tablet. To further enhance expense processes, WorkPlace Expense includes an Entry Assistant feature, currency options, robust auto fill and e-mail alerts alongside powerful OCR technology. WorkPlace Expense’s OCR functionality allows users to capture receipt data securely and accurately in real time while the in-line receipt technology enables users to store and view receipts directly on the screen.

Moreover, WorkPlace Expense facilitates ad hoc approval workflows, travel request capacity, automatic expense report creation and flexible General Ledger (GL) distributions. WorkPlace Expense also comprises open payment, advanced tax and configurable questionnaire capabilities. With real-time integration with applications such as Microsoft Dynamics GP, AX, NAV, SL, Sage ERP, Blackbaud, Intacct and Acumatica, WorkPlace Expense equips users with a powerful accounting and enterprise resource planning (ERP) tool.

Pricing

Pricing options
Free
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, Australia

Supported languages

English
WorkPlace Expense screenshot: Advanced OCR mobile entryParamount WorkPlace: Expense Solution - Entry and ApprovalWorkPlace Expense screenshot: Powerful GL distributionWorkPlace Expense screenshot: Google Maps & mileage calculations capabilitiesWorkPlace Expense screenshot: Real-time cash advances & on-account balanceWorkPlace Expense screenshot: In-line receipt attachment

WorkPlace Expense reviews

Excellent
0
Very good
6

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  3.6
  3.6
  4.2
  4.3
Cheryl Anselmo

Review of WorkPlace Travel & Expense module

Used daily for 2+ years
Reviewed 2016-11-29
Review Source: Capterra

I am the Controller for Quadax and the final Reviewer for Expense reimbursements. Our Company has a complex Organization chart, so we have a lot of Approval Lists and Routing Rules. But once these are set-up, WorkPlace is easy to maintain. It is also helpful that Travel requests can route differently and be based on different criteria than the expense sheets. I especially like the feature that creates the expense sheet from an Approved Travel request. My travelling account reps really like the WorkPlace Mobile App for taking pictures of meal receipts, etc., while on the road. My Sr. VP's like that they can filter the Travel requests and Expense sheets during approval. I like that the attachments show up in the side window for quicker review (not having to open an attachment). We process expense sheets weekly for payment and the synchronization with our ERP has been working effortlessly. WorkPlace Travel & Expense has been a huge factor in our effort to go paperless and has improved the timing of our employees expense reimbursement payments. This makes everybody happy!

Pros
Easy to learn and navigate for the end users. Because it is web-based, it can be used from almost anywhere. Makes processing expense reports quicker and more efficiently.

Cons
Initial set-up was time-consuming, but our Company has a complex Organization chart, with a lot of levels of approval.

Response from Paramount WorkPlace


Cheryl, Thank you for taking the time to write a review. We appreciate your high rating of Paramount workplace Expense and remarks of the robust routing and approval capabilities, filters, and the ease in which users can create, submit, track, and approve expense reports. If there is anything we can do to exceed your expectations, please let us know via our Customer Account Managers, Sales, Marketing, or Customer Support.
We know you have many options and thank you for making Paramount WorkPlace your Expense solution of choice.
With appreciation!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Scott Dimmick

Workplace Expense

Used daily for 2+ years
Reviewed 2016-11-10
Review Source: Capterra

The automated routing rules and flexibility have allowed us to create a very flexible and dynamic approval process for our expense reports. We are a third party administrator for many different companies so the ability to successfully process under each companies unique guidelines is a major plus. We do appreciate that any customization requests that have been created and fulfilled have been turned into system configuration options in future releases thus making sure we are always using supported base code.

Pros
The system is extremely flexible in configuration and routing allowing us to adapt and change quickly to our business needs

Cons
The web interface is not as customer friendly as other software on the market, user adoption takes a little bit of time

Response from Paramount WorkPlace


Scott, Thank you very much for taking the time to write a review. We appreciate your positive rating of Paramount WorkPlace Expense and your high remarks of its flexible and dynamic approval process. We also appreciate your positive review of the product development team. You made their day! Regarding your note about the web interface, you will love Paramount WorkPlace 3.0 which is in development with Oct. 2017 release date. It will be 1st to market in technology and innovation! Thank you very much for being your expense of choice, we know you have many options and choose Paramount WorkPlace as your Spend Management Solution. With gratitude!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Betty Sue Isaacss

Generally good!

Used daily for 2+ years
Reviewed 2016-11-10
Review Source: Capterra

I like the expense module for WorkPlace. If I had a wish list, it would include: 1) Being able to assign an "invoice number" to the expense report (currently is sent to SAGE with a system assigned voucher number) 2) Being able to attach documents to the expense reports after it has been processed and sent to SAGE. Often receipts come in late and it would be nice to attach it to the original document 3) Having a search capability that captured both the expense module and the check request module. Research on a GL requires searching both modules and combining them. Overall we are happy with the expense processing, but as noted there are a few improvements I would recommend.

Pros
Very user friendly in terms of navigation.

Cons
Having 2 separate modules for expense report processing and check request processing

Response from Paramount WorkPlace


Isaacss, Thank you for taking the time to post a review. We appreciate your positive rating of Paramount WorkPlace Expense features and its ease of use. We value your insight and have forwarded your note to the development team to incorporate into new releases. Thank you for being your Spend Management software solution of choice and opportunity to serve you and your team!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Bertis alas

Excellent Platform

Used daily for free trial
Reviewed 2020-07-21
Review Source: Capterra

I like the fact that it has integration and it can be use on the free option to a limited extend. More than usual group options and accessibility.

Pros
Its free and easy to use, easy deployment and features. I can add people very easy up to 50 groups and 20 people on call!.

Cons
Well, there are some features that could be included in the free options such as advance integration but are not.

Response from Paramount WorkPlace


Thank you for your review and time, Bertis. We appreciate your high ranking and will forward your note regarding adding additional features to the free version. With much gratitude! Stay well and safe.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Dennis Yu

Gateway Casinos

Used daily for 1-2 years
Reviewed 2016-11-10
Review Source: Capterra

I am using an older version of Workplace. I rather make put in more comments after the upgrade of GP then Workplace.

Response from Paramount WorkPlace


Dennis, Thank you for time posting a rating. We appreciate your positive review of Paramount WorkPlace Expense. We are excited that you will be upgrading Microsoft Dynamic GP - you will really enjoy Paramount WorkPlace Expense Features, including OCR, GoogleMaps, OFX, Mobile Entry, Direct Connect, Dynamic Rule Engine & Approval Workflow, Real-Time Cash Advances & On-Account Balance, Advanced Expense Split, Open Payment Capabilities ¿ (Sunshine Act), Powerful Tax Engine, to name a few.
Once again, Thank you for your positive Review and opportunity to serve you!



Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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WorkPlace Expense pricing

Pricing options
Free
Subscription
Free trial
View Pricing Plans

To receive accurate price information, contact WorkPlace Expense directly.

WorkPlace Expense features

Accounting Integration
Activity Dashboard
Expense Tracking
Financial Analysis
Invoice Management
Multi-Currency
Real Time Data
Reporting & Statistics
Workflow Management

API (280 other apps)
Accounting Management (183 other apps)
Audit Trail (140 other apps)
Automatic Notifications (169 other apps)
Billing & Invoicing (187 other apps)
Compliance Management (191 other apps)
Customizable Reporting (172 other apps)
Data Import/Export (183 other apps)
Electronic Payments (173 other apps)
Invoice Processing (152 other apps)
Third Party Integration (213 other apps)

Videos and tutorials

Additional information for WorkPlace Expense

Key features of WorkPlace Expense

  • Corporate card payments
  • Automated expense input
  • Mileage calculations
  • In-line receipt attachment
  • Questionnaire capabilities
  • Accounting integration
  • Attendee tracking
  • Assignment management
  • Reminders
  • Balance sheert
  • Electronic submission
  • Expense tracking
  • Financial analysis
  • General ledger distributions
  • Invoice management
  • Mobile integration
  • Multi-currency
  • Real time analytics
  • Real time data
  • Real time monitoring
  • Real time notifications
  • Real time reporting
  • Real time updates
  • Travel request management
  • Search functionality
  • Status monitoring
  • Workflow management
  • Activity dashboard
  • Receipt management
  • ERP integration
  • Time & expense tracking
  • Travel management
  • Expense claims
  • Dynamic workflow
  • Reimbursement management
  • Approval process control
  • Customizable approvals
  • Split expense reports
  • Spend control
  • Billable hours tracking
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Benefits

Available as an iOS and Android mobile application, offering you the flexibility to manage approvals and enter expense transactions on the move.

Seamless real-time integration with ERPs including Microsoft Dynamics GP, SL, NAV, AX, Dynamics 365 Business Central, Sage, Sage Intacct, Acumatica, Oracle, SAP which allows you to manage the expense lifecycle efficiently.

Advanced optical character recognition (OCR), enables you to capture comprehensive receipt data securely and accurately.

Create travel requests quickly and generate expense reports from pre-approved travel requests easily.

Simple and intuitive dashboard to monitor the status of any transaction or approval request in real-time.