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Fax Server Software with Full Text Search (2026)

Last updated: March 2026

Key features of Fax Server Software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Electronic Faxes: Users emphasize ease of use, cost savings, and the ability to send and receive faxes without a physical machine. 95% of reviewers rated this feature as important or highly important.
  • Delivery Tracking: Reviewers value real-time tracking, automated confirmation emails, and the assurance that faxes are delivered successfully. 93% of reviewers rated this feature as important or highly important.
  • Encryption: Users highlight the importance of encryption for securing sensitive information, especially for HIPAA compliance in healthcare. 89% of reviewers rated this feature as important or highly important.
  • Email to Fax: Reviewers appreciate the convenience and efficiency of sending faxes directly from email, improving workflow and saving time. 88% of reviewers rated this feature as important or highly important.
  • Fax to Email: Users find it essential to receive faxes directly to their email, ensuring accessibility and reducing paperwork. 83% of reviewers rated this feature as important or highly important.
  • Archiving & Retention: Reviewers note the importance of easy retrieval and long-term storage of faxes, aiding in record-keeping and compliance. 77% of reviewers rated this feature as important or highly important.
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9 software options

iFax logo

HIPAA compliant and cloud-based faxing solution

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Designed for businesses of all sizes including the financial, medical, legal, real estate, and insurance sectors, it is a fax server management solution that helps send and receive documents.

The platform serves teams with multiple numbers and integrates with Zapier to ensure a smooth workflow.

Read more about iFax

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FaxLogic logo

Cloud-based virtual fax server for personal and business use

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FaxLogic is a cloud-based virtual fax server (FoIP) solution requiring no additional equipment to provide individuals and businesses with the ability to securely send, receive, view, manage and store fax documents through the browser, with true multi-user collaboration, web client access and more

Read more about FaxLogic

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XM Fax logo

Cloud-based solution to send & receive documents through fax

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XM Fax is designed from the ground up to streamline compliance with HIPAA, GDPR, FERPA, SOX/SARBOX, PCI DSS, and other regulations through features like an event log and optional zero retention. Integrations with MFPs, EMR/EHR solutions, and Exchange/Outlook, as well as free XM Fax iOS/Android apps.

Read more about XM Fax

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eFax logo

Secure online fax-by-email service

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eFax is an online fax service which allows companies to send and receive faxes via email on their computer, tablet, and smartphone. eFax Protect, our highly encrypted online fax plan provides a comprehensive solution for businesses seeking both compliance and security in their fax communications.

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Medsender logo

Patient engagement software for the healthcare sector

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Medsender is a document management and file-sharing software designed to help businesses in the healthcare and insurance sector share documents via fax, email, and text messages. The HIPAA compliant platform enables administrators to share encrypted protected health information (PHI) with relevant personnel in real-time.

Read more about Medsender

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FaxCore logo

Fax management software for enterprise communication

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FaxCore is an on-premise and cloud-based software designed to help businesses manage and monitor fax transmissions across the organization. Administrators can configure user access permissions, facilitating the retrieval of archived faxes from the database in JPEG, GIF, PDF, or TIFF formats.

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ReferralMD logo

Patient engagement software with appointment scheduling

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ReferralMD is a patient engagement software that helps healthcare organizations manage referrals, e-consults, scheduling and other operations on a centralized platform. Administrators can build speciality-based workflows to receive, send, review, monitor, and track inbound and outbound referrals.

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MyFax logo

Hosted digital fax solution

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MyFax allows you to send and receive faxes using email, the web or a smart phone.

A hosted digital fax solution replaces expensive fax machines, fax servers, and supporting infrastructure.

A MyFax number is a real fax number. MyFax offers toll free and local fax numbers at no additional cost.

Read more about MyFax

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ETHERFAX logo

Document exchange and fax solution

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etherFAX’s cloud, AI, and data extraction technology streamlines workflows and integrates with third-party applications. To ensure security, etherFAX operates in a HIPAA and SOC 2-compliant environment that ​is HITRUST CSF and PCI DSS certified.

Read more about ETHERFAX

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