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Print Management Software with Authentication (2026)

Last updated: March 2026

Key features of Print Management Software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Print Job Release: Reviewers value the security of releasing print jobs only when the user is present, ensuring confidentiality. 95% of reviewers rated this feature as important or highly important.
  • Multi-Printer Support: Users appreciate the ability to print from any printer in the network, regardless of brand or location. 90% of reviewers rated this feature as important or highly important.
  • Multiple Authentication Methods: Reviewers highlight the flexibility of various authentication methods, enhancing security and ease of use. 86% of reviewers rated this feature as important or highly important.
  • Reporting/Analytics: Users rely on detailed reports to track printer usage, optimize resources, and make informed operational decisions. 82% of reviewers rated this feature as important or highly important.
  • Cost Tracking: Reviewers find cost tracking useful for monitoring print expenses, managing budgets, and identifying cost-saving opportunities. 77% of reviewers rated this feature as important or highly important.
  • Print Quotas/Limits: Users find print quotas helpful for managing and limiting print usage, reducing costs, and preventing excessive printing. 68% of reviewers rated this feature as important or highly important.
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25 software options

Vasion Print logo

Serverless printing infrastructure solution

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PrinterLogic is a cloud-based print management solution designed to keep print jobs on local networks behind company firewalls, and centrally manage all printers, drivers, and settings. The software also offers advanced print, copy, and scan activity reporting, secure release printing, and more.

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OnPrintShop logo

#1 AI-Powered Web-to-Print Software

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#1 AI-powered Web-to-Print software to boost print sales, automate processes, and streamline print business operations.

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PaperCut logo

Print management solution designed to reduce printing waste

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PaperCut makes server-based and cloud-based print management software for workplaces of all sizes to manage print security, cost control, and more. The software works with all printer brands & platforms, and enables printing from any device, including iOS, Android & Chromebooks

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MyQ X logo

Save time with personalized print solutions.

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MyQ X is an award-winning on-premise or private cloud print management solution trusted by millions of users. Personalization helps you save time, while full control over printer fleets provides cost savings and efficient operations.

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Printavo logo

Printavo is simple shop management software.

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Printavo is a straightforward shop management programme. We help you to streamline your processes, keep work flowing forward, and retain team unity.

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YSoft SAFEQ 6 logo

Leading Print & Workflow Management Platform

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The YSoft SAFEQ 6 platform offers an integrated solution including print management across all major multifunction printer brands, automated document capture workflows, and 3D print management.

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WhiteLabelShop logo

The WhiteLabelShop: Webshop with web2print platform

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WhiteLabelShop is a cloud-based web-to-print solution that helps streamline print management via online quotation, digital invoicing, accounting, and more.

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ezeep logo

Like printing, just better.

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ezeep is a comprehensive cloud-based print management solution enabling businesses to manage multiple printers efficiently and allows users to print without the need to download drivers. The software supports printing from any device, including desktops, laptops, iOS and Android phones, and tablets.

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Watchdoc logo

Print management software

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Watchdoc allows companies to simplify, secure and regulate printing operations. Through environmental data and printing policies, businesses can change user behavior and encourage environmentally responsible printing habits.

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Pharos Cloud logo

Cloud-based print management software

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Pharos Cloud is a web-based print management software that helps enterprises manage print environment, streamline IT management, conduct analysis, and more.

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uniFLOW logo

Modular system for printing, scanning, and device management

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uniFLOW is a modular printing and scanning management platform that covers office printing, mobile printing, document scanning, device management, and production printing. The software includes functionality for web submission, process workflow automation, job re-routing, batch processing, and more.

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Equitrac Express logo

Print management for educational institutions & libraries

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Equitrac Express is a print management & cost recovery software designed for libraries and educational institutions including K-12 schools, colleges, and universities. The solution allows users to set print quotas, allocate costs, collect payments, define print rules, generate reports, and more.

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YSoft SAFEQ Cloud logo

Highly secure platform to take print infrastructure to cloud

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With a highly secure platform, you can move your print infrastructure to the cloud, simplifying and securing printing for both users and the IT superheroes in charge of administering it.

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Sentinel logo

All-in-one print management solution

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Sentinel is a web-based modular print management solution that can be customized to meet the printing, scanning, and copying needs of any organization, from small business to large enterprise. The system includes pull printing, rule-based printing, print reporting, print quota management, and more.

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Kyocera Cloud Print and Scan logo

Protect your personal data while printing from the cloud.

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If you are looking for a tool to manage print and scan behavior of multiple subsidiaries, KCPS is the product for you. Everyone has their own accounts, from managers to clients, and can easily monitor their activity. KCPS will create transparency and increase efficiency for you and your employees.

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PrinterOn Enterprise logo

Enterprise print management software

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PrinterOn Enterprise is a web-based printing solution that enables businesses to securely manage their print workflow from job submission to release. The software supports remote printing, secure pull printing, desktop printing, and mobile printing, and enables secure authentication through SSO.

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MyQ Roger logo
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Cloud-based digital workplace assistant

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MyQ Roger is a cloud native digital workplace assistant built for modern cloud-first offices, simplifying document workflows, enabling secure browsing, printing, and scanning wherever users are.

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OpenText Open Enterprise Server logo
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Cloud-based print management solution

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iPrint is a printing solution designed to simplify printing tasks in an organization. It is a cross-platform software that allows users to print from any device to any printer on the network. iPrint eliminates the need for complex print infrastructures and provides a secure and efficient way to manage printing. iPrint is compatible with Windows, Mac, Linux, iOS, and Android devices, and it supports a wide range of printers from different manufacturers.

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Wye Print logo
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Your Print Shop Management Software

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Let Wye Print show you how with the right application and training can put the power back into the hands of your users – transforming the print experience, making people better at what they do, and driving value from every interaction.

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Marketing Portal logo
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Cloud-based platform for customizing communication materials

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Marketing Portal is a cloud-based platform for the procurement and creation of visual brand communications. It includes decentralized options for ordering, adjusting, and personalizing by different employees. Users can control the communication process depending on the roles assigned.

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Pharos Uniprint logo
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Print management software for higher education institutions

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Pharos Uniprint is a print management solution designed specifically for higher education institutions and libraries. The system enables colleges and universities to recover and reduce printing costs while providing secure printing options for students and faculty.

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Pharos Blueprint logo
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On-premises print management solution

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Pharos Blueprint is an on-premises print management solution designed for organizations with complex print workflows and multi-vendor print fleets.

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3DPBOSS logo
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All-in-one management system for 3D printing business

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Run your entire 3D printing business in one app: CRM, ERP, Production scheduling, team, orders, jobs, docs, and more. One-time payment.

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OP Desktop logo
(0)

Control, quota allocation, and restriction of printing.

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OP Desktop. Control, quota allocation, and restriction of printing.

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Repetier-Server logo
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Print management tool for optimizing 3D printing experience

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Repetier-Server is designed to enhance the 3D printing process by offering features that prioritize reliability, functionality, and ease of use. The software allows users to manage multiple 3D printers within a single platform, offering capabilities such as live print monitoring, timelapse video creation, and detailed print reports.

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