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Schedulefly vs HotSchedules Comparison

Overview

Electronically schedule staff, store documents & employee information and communicate with Schedulefly; accessible to all...

HotSchedules is an employee scheduling tool for managing & communicating with workforces, as well as forecasting sales, generating...

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$30/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
/
No info available
/
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

4.9

(81)

5

4

3

2

1

69

12

0

0

0

  • Value for money
  • Ease of use
  • Features
  • Customer support
99%
would recommend this app

5

4

3

2

1

217

139

35

5

8

  • Value for money
  • Ease of use
  • Features
  • Customer support
94%
would recommend this app

Pros

There is also a great support system if any questions arise. I have already recommended using Schedulefly to friends of mine in the same industry, and they really enjoy it as well.
The time I save every day and how easy it is for my employees to view and manage their schedules are the best benefits of using Schedulefly for us.
The functionality is great from a single location standpoint, but going multi location, the dashboard was great interface was great.

Pros

I like the ease of service, and the willingness to help from customer support. I have always used the software since I have been in the industry, and I appreciate the product consistency.
Great idea and nice to have for many industries with hourly employees, but I wouldn't view this as a solid solution for large organizations quite yet.
Its super helpful with mapping weekly schedules and for staff communication. Ease of use could be improved and the app should be free.

Cons

They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.
I have found nothing about this system that I dislike.
Requesting time off can be a little confusing.

Cons

We are not using HotSchedules and the overall experience has been horrible.
The messages are easy to missed. Since HotSchedules can put out so many notifications - messages get lost in the jumble.
Horrible experience, cannot get customer service to assist us in restarting service that has been interupted or correct verification processes. Delaying our hiring process and reopening of business.
  • Vendor responds to reviews
  • Last review10 months ago
  • Vendor responds to reviews
  • Last review20 days ago

Key features

  • Total features2
  • API
  • Activity Dashboard
  • Alerts / Escalation
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking
  • Automatic Notifications
  • Availability Indicator
  • Availability Management
  • Budget Control
  • Budgeting
  • Calendar Management
  • Calendar Sync with Google
  • Certification Tracking
  • Chat
  • Clock In / Out
  • Communication Management
  • Compliance Management
  • Contact Database
  • Customizable Templates
  • Document Management
  • Drag & Drop Interface
  • Employee Database
  • Employee Management
  • Employee Self Service
  • Employee Time Tracking
  • Exception Reporting
  • Facility Scheduling
  • Forecasting
  • History Tracking
  • Instant Messaging
  • Job Scheduling
  • Labor Cost Reporting
  • Labor Management
  • Labor Projection
  • Leave Tracking
  • Mobile Alerts
  • Overtime Tracking
  • POS
  • POS Integration
  • Payroll Integration
  • Payroll Management
  • Performance Reports
  • Permission Management
  • Projections
  • Real Time Notifications
  • Real Time Updates
  • Reporting & Statistics
  • SMS Integration
  • Sales Reporting
  • Sales Tracking
  • Task Management
  • Task Scheduling
  • Team Calendars
  • Template Management
  • Time Clock
  • Time Clock Integration
  • Time Off Requests
  • Timesheets
  • Vacation Tracking
  • Widgets
  • Total features61
  • API
  • Activity Dashboard
  • Alerts / Escalation
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking
  • Automatic Notifications
  • Availability Indicator
  • Availability Management
  • Budget Control
  • Budgeting
  • Calendar Management
  • Calendar Sync with Google
  • Certification Tracking
  • Chat
  • Clock In / Out
  • Communication Management
  • Compliance Management
  • Contact Database
  • Customizable Templates
  • Document Management
  • Drag & Drop Interface
  • Employee Database
  • Employee Management
  • Employee Self Service
  • Employee Time Tracking
  • Exception Reporting
  • Facility Scheduling
  • Forecasting
  • History Tracking
  • Instant Messaging
  • Job Scheduling
  • Labor Cost Reporting
  • Labor Management
  • Labor Projection
  • Leave Tracking
  • Mobile Alerts
  • Overtime Tracking
  • POS
  • POS Integration
  • Payroll Integration
  • Payroll Management
  • Performance Reports
  • Permission Management
  • Projections
  • Real Time Notifications
  • Real Time Updates
  • Reporting & Statistics
  • SMS Integration
  • Sales Reporting
  • Sales Tracking
  • Task Management
  • Task Scheduling
  • Team Calendars
  • Template Management
  • Time Clock
  • Time Clock Integration
  • Time Off Requests
  • Timesheets
  • Vacation Tracking
  • Widgets

Integrations

  • Total integrationsN/A
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier
  • Total integrations8
  • Dropbox Business
  • Google Calendar
  • Google Drive
  • Magento Commerce
  • Mailchimp
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • NetSuite
  • PayPal
  • QuickBooks Online
  • QuickBooks Online Advanced
  • SAP Business One
  • Salesforce Sales Cloud
  • Shopify
  • Slack
  • Stripe
  • WooCommerce
  • Xero
  • Zapier

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Schedulefly

By far the best I have ever used....

Reviewed 2 years ago

You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.

Pros

Schedulefly is the absolute easiest, most obviously simple scheduling software for a restaurant EVER. It never misses a text to anyone, it always stays right on time. There are no complications if you have whatever kind of phone, Schedulefly works. You could have a flip phone from 2008, have no fear...Schedulefly is going to still send you real time notifications and send real time notifications to the management team.

Cons

The only thing I wish was that Schedulefly had more of a following. They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

Share this review:

HotSchedules

Whatever happened to Schedulefly?

Reviewed 2 years ago

Online scheduling and shift trading is ideal when your staff is young. If you run a business where you employ teens, I strongly advise getting it.

Pros

I like that your staff can add shifts, swap shifts, put a shift up for grabs, request days off, etc. I like that you can tweak it to require management approval for these things. I like the entire idea of scheduling this way, particularly in a restaurant setting.

Cons

The cost. Ridiculous. I should not be required to tell my employees they have to pay for an app to have these features. I would've much preferred ScheduleFly. Such a better deal for the employees.

Schedulefly vs. HotSchedules

See how Schedulefly and HotSchedules stack up against each other by comparing features, pricing, ratings and reviews, integrations, screenshots and security. Compare real user opinions on the pros and cons to make more informed decisions.

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