KeyedIn Projects Pricing, Features, Reviews & Comparison of Alternatives

KeyedIn Projects

Cloud-based project & portfolio management software

4.31/5 (35 reviews)

KeyedIn Projects overview

What is KeyedIn Projects?

KeyedIn Projects provides a solution for managing projects, programs and entire portfolios – from a single platform. Ideal for both teams just getting started with formal PMO practices or those looking to advance their project and portfolio maturity, KeyedIn provides a comprehensive view of the status of every project starting from the top down and combining that with bottom up usability and functionality. Used by project managers, boardroom decision-makers, and frontline users, KeyedIn Projects increases success rates and profit margins, enables better decisions about project selection, planning, and prioritization and optimizes resource usage across the entire business.

KeyedIn Projects solution is ideal for 3 distinct use cases:

Project Portfolio Management for the PMO
Easily plan and manage your portfolio projects. Our highly intuitive portfolio management functionality provides top down visibility of all projects within the portfolio and all of the tools required to successfully manage projects and resources - from a single view. From our drag and task planning, through to our unique project status reporting process, KeyedIn Projects enables users to keep in constant touch with project progress and performance throughout the duration of their projects.

KeyedIn Projects for Embedded Services Teams
Embedded Services Organizations (ESO) leverage KeyedIn to help plan their incoming services engagements, forecast their demand for resources and capacity to deliver, manage the execution of service projects with accurate information and status reporting, and measure the effectiveness of projects for improved planning the next time around. ESOs working to implement software, track resource utilization against a fixed-fee agreement, or improve their margins leverage KeyedIn to help improve projects and meet their business objectives.

KeyedIn Projects for Business Transformation Units
For teams with a business transformation initiative going on, it makes a big difference to have a sound project and portfolio management practice in place to help with change management. PPM helps business transformation units plan and manage change throughout the organization, centralize information into a single location, and track progress against goals. Ease communication and drive change from the top down for best implementation of your strategic transformation through sound PPM.


Starting from
Pricing options
Free trial
Value for money
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Business size



United States, Canada, United Kingdom, Australia

Supported languages

English, Finnish, French, German, Italian and 6 other languages, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
KeyedIn Projects screenshot: Gantt Charts for Project Planning with easy drag-and-drop resource assignments.Business Transformation with KeyedInKeyedIn Projects screenshot: Capacity and Demand Planning KeyedIn Projects screenshot: Get resource information - all in one place.KeyedIn Projects screenshot: Track utilization and identify gaps or overages.KeyedIn Projects screenshot: Demand management and prioritization of your most important requests.KeyedIn Projects screenshot: Manage deliverables and track progress over time.KeyedIn Projects screenshot: Forecast at the project, program, or portfolio level for accurate planning.KeyedIn Projects screenshot: Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects.KeyedIn Projects screenshot: Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making.KeyedIn Projects screenshot: Program management provides up to date information on your most critical work.KeyedIn Projects screenshot: Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog.KeyedIn Projects screenshot: Model scenarios to remain agile in your workflows and choose the best path forward.KeyedIn Projects screenshot: Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return.KeyedIn Projects screenshot: Simple timesheet entries help keep data accurate and ease future planning.KeyedIn Projects screenshot: Resource allocations ensure you have the right people on the right project - every time.The Project Management Office with KeyedInDashboards and Analytics

KeyedIn Projects user reviews

Value for money
Ease of use
Customer support
Natalie Stepp, PMP

We have really begun to enjoy using KeyedIn and have seen the benefits.

Used daily for 6-12 months
Reviewed 2018-02-21
Review Source: Capterra

I like that we can track project plans based on tasks. It really works well for our company and helps keep our projects on point. I also like that we can set objectives (deliverables) and dates for those deliverables. This allows us to see when tasks are starting to "creep up" on the due date and either add more resources or push the deliverable date out. I also like that if we do push the deliverable out, we have to give a reason and the SW keeps track each time we push the date. This allows me to go back when the project is done, determine which dates we missed and see the reaons for the delay. I think this will help us find holes in our processes and fix them going forward. I really like the resource management tool, but are still pretty new to using it, so my knowledge is somewhat limited. Thus far, I am seeing some promise and anticipate it will become a very valuable tool. We are also just getting started in learning the reporting functions, but so far they are able to give us the exact information we need. It has made my weekly reporting to our Senior Team much more manageable and accurate.

I don't like that there isn't a customer portal available. We also manage customer installs with this software and it would be nice to give the customer a link or temporary sign on they can use to view the progress of their project. We can setup a user, but believe it take a license and we have around 50 - 100 customer installs going at any given time. Managing those users would be a nightmare, so we are opting to just email them reports from the system.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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Jaime Kent

KeyedIn Projects - Customer Feedback

Used daily for 6-12 months
Reviewed 2019-09-13
Review Source: Capterra

Since making the decision to work with KeyedIn and adopt their product, the relationship with the KeyedIn team has been excellent; which made the configuration, build, test and implementation as painless as possible. We were able to request / have applied minor modifications to the "out of the box" package to suit our internal operating model and existing processes and we have thus far managed to roll out KeyedIn to all those that use it day to day as a project / programme management tool and feedback / adoption rates are very positive. KeyedIn appear to treat their customers as "partners" and are very flexible / agile and open to negotiation (which has made things easier when selling into our business). We never have an issue engaging with KeyedIn and their tech support team are quick to respond when we have technical queries that we are unable to solve internally. I would say that although this product is not the market leader right now, KeyedIn's flexibility, agility and desire to build the best value add / simple to use product (in partnership with their customers whom are readily invited to forward ideas for improvements) will take them to the next level.

KeyedIn Projects is very intuitive / easy to utilise and is extremely feature rich; with an excellent user interface and bags of potential for the future (given regular "releases" that introduce an array of major / minor enhancements). Navigation around KeyedIn is relatively straight-forward to get to grips with, and bottom up / top down views all seem to work seamlessly together. On screen dashboards and data "widgets" (out of the box) are very useful / neat and can be easily configured / tailored for different users / executives / role types across any organisation. Powerful data mining / search / filter features allow us to very easily understand how our portfolio is progressing (in real time) and gives you instant ability to drill down to the heart of any risks / issues and the user interface is such that anyone within our organisation is able to be presented with their own customised dashboard and focus on what matters to them.

A little more work is required to improve reporting outputs and ability to construct and run custom reports. However, major KeyedIn Project enhancement releases (scheduled in coming months appear to be addressing this), together with addressing customer feedback on the product and modifying where customer suggestions add real value across their customer base.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Eric Chapin

Extremely Poor and Confusing User Interface that causes Repeat Work

Used weekly for 6-12 months
Reviewed 2017-06-19
Review Source: Capterra

1. Has view on time expected per week and that accommodates for expected public holidays 2. There is a view on what part of the process your expense returns are in (submitted vs approved vs paid)

1. Very frustrating user interface: - finding projects or areas to enter time can take more time than time entry - Interface times out if you don't move around regularly, but will continue to let you enter time or pages, but once you save it will all disappear at a re-login request. Lots of lost work due to this 2. The process for entering time in a category the first time in a day is very different than when you need to go back and add more time 3. Once saved (the only way to ensure your entry isn't lost when moving between pages), there is no ability to subtract time at the user level. 4. Constant reminder emails are sent even if you have submitted your time. 5. Expense page is confusing to add multiple pages of expense items to a single report and it is very easy to submit a report without realizing it, which a user has no ability to modify.

Rating breakdown

Ease of use

Likelihood to recommend: 0/10

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Howard Ingleby

KeyedIn First Impressions

Used daily for less than 6 months
Reviewed 2019-09-12
Review Source: Capterra

We are creating a PMO within the business and using KeyedIn to replace a far simpler project planning tool. Hence the learning curve has been quite steep for both the project teams in terms of the complexity of the KeyedIn administration and for the project managers in terms of managing the change from running a simple plan to running a KeyedIn project.

Feature rich, graphically rich, intuitive user interface, with strong portfolio and programme capabilities.

Inability to easily manage task-based dependencies across multiple projects and surface this at programme or portfolio level, thereby making it harder to effectively prioritise resources across multiple projects

Rating breakdown

Ease of use
Customer support

Likelihood to recommend: 9/10

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Thierry Haynes

No longer an illusion of control

Used daily for 6-12 months
Reviewed 2019-09-13
Review Source: Capterra

For the first time in GM&T’s history, we have up to date real time information on resourcing, finances and delivery available to our teams, our stakeholders, the parent group, to everyone. And for the programme delivery function it’s no longer an illusion of control Not only did we deliver transparency but we significantly dropped the costs to our business by 75%. Beyond that there are many other benefits, but the key takeaway is that it significantly reduced the amount of administrative effort freeing people’s time to complete more value add activities for the organization The icing on the cake is that this tool allows us to react quickly to the needs of the organization and adapt to the constant change of what seems to be the new norm of continual organization change

One of things I liked most about this engagement was the honesty and transparency the team showed throughout the selection process. They were upfront with limitations, but showed us other ways to solve the problems. KeyedIn is simple but powerful and met all our requirements around integrated resource management, PPM accounting and delivery. In a global organisation, it was important to have a tool that supported multiple languages and currencies too. The portfolio planning capability is a brilliant tool for annual planning and evaluating multiple scenarios. Finally, KeyedIn offer a very sensible cost model.

The tooling does support a range of reporting but for the needs of our organisation for rich reporting and the existing governance expectations it fell short initially. This is now being address by KeyedIn The tool plans on months and days but captures in hours and weeks which presents challenges at month end.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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KeyedIn Projects pricing

Starting from
Pricing options
Free trial
View Pricing Plans

KeyedIn Projects is delivered online as a cloud application, dramatically lowering your cost and leaving the IT to us. Online Project & Resource Management software is available from as little as $25 per user per month and vary depending on licensing requirements. Learn more about our license options or request a customized quote at

KeyedIn Projects features

Activity Tracking
Automatic Notifications
Collaboration Tools
Gantt Charts
Progress Tracking
Project Management
Project Planning
Reporting & Statistics
Task Management

Activity Dashboard (156 other apps)
Drag & Drop Interface (142 other apps)
Project Time Tracking (187 other apps)
Project Tracking (147 other apps)
Task Planning (130 other apps)
Task Scheduling (125 other apps)
Task Tracking (170 other apps)
Third Party Integration (156 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for KeyedIn Projects

Key features of KeyedIn Projects

  • Collaborative planning
  • Mobile App for iPhone & Android
  • Project hierarchy
  • Deliverables management
  • Cross project dependencies management
  • KPI tracking
  • Action views
  • Activity management
  • Activity tracking
  • Assignment management
  • Audit trail
  • Automatic notifications
  • Automatic reminders
  • Customizable reporting
  • Data synchronization
  • Data visualization
  • Resource demand planning
  • Financial management
  • Forecasting
  • Gantt charts
  • Issue management
  • Lifecycle management
  • Mobile integration
  • Multi-currency
  • Multi-language
  • Portfolio management
  • Progress tracking
  • Project planning
  • Project templates
  • Projections
  • Real time data
  • Real time reporting
  • Recurring billing
  • Resource allocation
  • Resource management
  • Scenario modeling
  • Project status reporting
  • Status tracking
  • Strategic planning
  • Timesheets
  • Prioritizing
  • Automated scheduling
  • Benefits management
  • Billing & invoicing
  • Budgeting
  • Goal setting / tracking
  • Time & expense tracking
  • Cost tracking
  • Custom fields
  • Ticket management
  • Dashboard creation
  • Reimbursement management
  • Graphical data presentation
  • Reporting & statistics
  • Business process control
  • Strategic risk analysis
  • Widgets
  • Document management
  • Task management
  • Contract management
  • Collaboration tools
  • Project management
View All Features


-Project and Portfolio Management: Create hierarchies and architect your projects to meet business objectives
-Resource Management: Improve resource planning, management and efficiency, and track performance of resources for improved forecasting and planning
-Agile Portfolio Management: Bring your agile strategy to the portfolio level with prioritized backlogs, agile resource strategy and dynamic execution so your team is always executing the most important projects
-Strategic Alignment: Align your organization with business priorities from the top down. Ensure you are balancing maintenance projects with innovative initiatives
-Work Management: Bottom up flexibility and execution provides teams with an easy way to update tasks and get information into a central location
-Reporting and Dashboards: Gain visibility into all project work for improved communication and decision making
Align IT Projects with Business Objectives.
Analyze Resource Demand and its impact on Capability.
Forecast Project Costs, Analyze Performance and Budgets.
Measure Project Execution Performance.