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Top Rated Task Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions ensure data security by restricting access to sensitive information. They allow customization of user roles, enhance collaboration by defining specific access levels, and improve efficiency by preventing unauthorized changes. Our reviewers in task management software rated this feature as important.

6 Best Task Management Software with Access Controls/Permissions

Product
User rating
Starting price
Trello logo
4.5
(23.4K)
5
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Task Management products with access controls/permissions

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Task Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the access controls/permissions feature

Reviewers highlight Trello's easy-to-use access controls and permissions, which allow them to manage who can view and edit specific boards and cards. They appreciate the ability to set boards to private or public and customize access levels for different users. Users find this feature valuable for maintaining data security and facilitating team collaboration.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Task Editing4.5
Task Scheduling4.3

User insights about the access controls/permissions feature

Users find Box's access controls and permissions detailed and customizable, allowing them to set specific permissions for viewing, editing, and sharing documents. They appreciate the ability to set expiration dates for shared links and restrict downloads, which enhances security and privacy. Reviewers also mention the ease of assigning and removing permissions, although some find the setup process slightly confusing.
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“You can change link settings to share files to people with the link, people you specify etc. You can also set expiry time. You can also create folder hierarchy where people will be limited to the folder at their level and below ”
Verified reviewer profile picture

Gladman T.

ICT

“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
Verified reviewer profile picture

Melanie M.

Owner

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the access controls/permissions feature

Reviewers appreciate Asana's flexible access controls and permissions, which allow administrators to assign roles and manage access levels for different team members. They find it easy to set who can view or edit specific project details, ensuring data security and effective project management. Users also value the ability to add external guests without purchasing additional licenses.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Access controls/permissions in Asana allow me to manage who can view and edit specific project details, ensuring data security.”
Verified reviewer profile picture

Herlene C.

Manager

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,630)
5(8,463)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the access controls/permissions feature

Reviewers indicate that Jira's access controls and permissions are highly customizable, allowing administrators to define user roles and manage access levels effectively. They appreciate the security and confidentiality provided by these controls, although some find the setup process complex and confusing. Users value the ability to restrict access to sensitive information and ensure compliance within their projects.
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“This is one of the best feature of JIRA, There are various roles which can be assigned to user, like Developer, Administrator, Project manager, Collaborators etc. Each user have different kind of access like creating or editing stories, epics projects etc. User control management is awesome in this.”
Verified reviewer profile picture

Salil B.

Staff Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Starting price
7.91per user /
per month
Pros and Cons based on 15,307 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Task Editing4.5
Task Scheduling4.5

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's robust access controls and permissions, which allow administrators to manage user roles and access levels effectively. They find it easy to set up permissions for viewing and editing sheets or workspaces, ensuring data security and collaboration. Users also value the ability to share specific dashboards and sheets with different levels of access, which enhances project management and team collaboration.
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“This allows us to have project team members edit things to notify me that tasks have been completed while also keeping some users as viewers only so they can't accidentally alter something when all they need is to view it.”
LW

Leslie W.

Senior Designer

“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Task Editing4.6
Task Scheduling4.6

User insights about the access controls/permissions feature

Users report that monday.com's access controls and permissions are easy to set up and customize, allowing them to manage who can view and edit specific boards and tasks. They appreciate the ability to add external collaborators and control access levels, although some wish for more granular security options. Reviewers find this feature essential for maintaining data security and optimizing workflow efficiency.
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“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“I have used some of these features when creating multiple board for my team and also from the higher level and the access controls were top notch. The security was very good.”
Verified reviewer profile picture

Bishal D.

Backend Developer

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Task Management Software with Access Controls/Permissions in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Teams of all sizes use Trello to organize and manage their tasks. Trello can be used to store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is task and project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a task management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

Connecteam task management software is an app to make task allocation and progress overview quick and easy, even when on the go.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

Improve your task management with monday.com, the customizable platform built to help managers and teams organize their work more efficiently. Eliminate repetitive work with no-code automations, integrate your favorite tools, and easily assign and track tasks with intuitive boards and dashboards.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Managing your tasks has never been easier. With one click, select tons of tasks and perform any action on them with ClickUp's Multitask Toolbar. Organize tasks and make quick changes. Shuffle tasks as the team adjusts to new requirements and sort all of your tasks globally, not just by project.

Read more about ClickUp

Users also considered
HubSpot CRM logo

CRM and lead management solution

HubSpot CRM is a lead management solution that helps businesses with recording calls, logging emails and managing customer data. It has been designed from the ground up and is ready to eliminate manual work and actually help sales teams. It was built ready for the modern world to help users get running and start selling.

Read more about HubSpot CRM

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Toggl Track logo

Cloud-based time tracking software for data-driven teams.

Toggl Track is time tracking software that helps boost productivity and revenue by offering customizable reports from team time data.

Read more about Toggl Track

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Manage tasks with speed and clarity using Airtable’s AI-powered platform. Centralize work, coordinate teams, and adapt plans in real time with flexible workflows that accelerate delivery.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro allows you to use various tools and templates to get the work done visually and collaborate with your team even if your team is distributed.

Read more about Miro

Users also considered
Clio logo

Cloud-based legal practice management tool for law firms.

Clio is a comprehensive legal practice management software that helps law firms streamline their operations. The platform offers case management, client intake, document automation, and legal accounting features, all integrated into one system. With built-in AI capabilities through Clio Duo, legal professionals can efficiently summarize documents and access matter details while maintaining client communication through a dedicated portal.

Read more about Clio

Users also considered
Wrike logo

AI powered workflow management platform

Wrike goes beyond simple to-do lists. Prevent burnout by breaking up workloads into manageable chunks, and offering customized views and processes. All project details, decisions, and updates are organized in one shared space, and teams can collaborate in real time.

Read more about Wrike

Users also considered
7shifts logo

Employee engagement and scheduling solution

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

Read more about 7shifts

Users also considered
MeisterTask logo
Category Leaders

Collaboration and task management software.

MeisterTask is a web-based task and project management tool that is perfect for managing your tasks. A beautifully designed interface, intuitive functionality, and seamless integration with other business tools make it the logical choice for task management for teams worldwide.

Read more about MeisterTask

Users also considered
Hubstaff logo

Centralized app for time tracking and productivity metrics

Hubstaff is a leading time tracking tool designed to boost productivity for remote, hybrid, and in-house teams. It features time tracking, automated payroll, GPS monitoring, and integrates with over 30 apps. Enhance efficiency, reduce costs, and improve employee retention with Hubstaff.

Read more about Hubstaff

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
EngageBay CRM logo

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
Adobe Workfront logo

Online enterprise work management software

Consolidate incoming requests into a single queue for easy prioritization—and then use a centralized platform to manage the work. Beyond requests, Adobe Workfront displays tasks in a single, social media-inspired view, with inline editing for updating action items, due dates, assignees, and more.

Read more about Adobe Workfront

Users also considered
SuiteDash logo

All-in-One Business Software

Perfect for small to medium-sized businesses looking for a cost-effective, all-in-one platform to integrate CRM, project management, billing, and client portals, SuiteDash simplifies operations, boosts productivity, and reduces overhead costs. Save time and money while streamlining your workflow wit

Read more about SuiteDash

Users also considered

Key features for Task Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Editing: Users find task editing efficient for updating details, due dates, and priorities, ensuring clear communication and adaptability in dynamic environments. 92% of reviewers rated this feature as important or highly important.
  • Task Scheduling: Reviewers value task scheduling for setting deadlines, assigning tasks, and managing workloads, which helps maintain organization and timely project completion. 92% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Users appreciate progress tracking for monitoring task status, resource allocation, and potential bottlenecks, facilitating better project management and accountability. 90% of reviewers rated this feature as important or highly important.
  • Workflow Management: Reviewers highlight workflow management for streamlining processes, customizing workflows, and enhancing team collaboration, leading to improved efficiency. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers find calendar management useful for visualizing deadlines, organizing tasks, and integrating with external calendars, which aids in better planning and coordination. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users appreciate mobile access for allowing task management, updates, and collaboration on-the-go, enhancing flexibility and productivity. 85% of reviewers rated this feature as important or highly important.