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7 Project Management Mobile Apps Users Love
Manage projects and monitor progress anytime, anywhere.
Being productive in today’s global, hybrid work environment isn’t just limited to employees churning out tasks. It’s also for project managers and team leaders who monitor project progress and team activities anywhere, at any time. This flexibility requires real-time collaboration and monitoring to ensure smooth operations.
Mobile project management apps enable file sharing and real-time push notifications to track changes and updates in the project workflow, enhancing communication among team members. Users can also add new tasks, mark existing ones as complete, and monitor the overall project status on their smartphones or tablets to stay informed at all times.
To help you select the right tool, we looked at 2M+ unique user reviews to see what real users had to say. We then highlighted the top seven mobile project management apps based on sentiment analysis of reviews, arranged in order of percentage of positive reviews.
1. Trello
Trello project management application allows managing projects, tasks, and meetings from a single system. Users can build a custom Kanban board or Gantt chart with lists and cards to visualize tasks and see upcoming deadlines and project flow with calendar, timeline, and map views. Trello’s mobile application allows creating and updating tasks on the boards from the mobile device even when offline. Moreover, it allows sharing files, adding comments on tasks or documents, and sending automated push notifications on any changes in the workflow. Plus, the Trello widget enables accessing boards and creating cards from the mobile device’s home screen.
Customer support: Help center, email, and call
Mobile app price: Free
Who should consider Trello’s mobile app?
Trello’s mobile application is worth considering for a project manager looking for overall control over the project plan, including tasks, calendars, documents, and notifications. Users can also add urgent or upcoming task cards to their home screen for quick access to their progress. All this can be worked upon from any mobile device when working on the go, especially from remote areas with limited internet access.
Review excerpt from a user of Trello’s mobile app:
“Love it! Puts Management and control into any mobile workspace! Designating with evidence 🤭, monitoring progress, easy updates and so much more! If you manage a team from a remote location, this is the perfect tool! Fits perfectly into our work style! No cons detected as yet!”
2. Todoist
The project management capabilities of the Todoist mobile app use natural language recognition to identify dates and times in written text and set reminders automatically. For example, if a user enters “Buy snacks today” it will set a reminder for today in the synced calendar. Similarly, “Paint the desk this weekend” will set a reminder for the coming weekend, and “Attend online training every third Tuesday for six months in June” will set up recurring reminders for the coming months. The Todoist app offers pre-built templates for multiple to-do lists and planners, such as training, meetings, or discussions, to customize according to the requirements.
Customer support: Help center, email, and call
Mobile app price: Free
Who should consider Todoist’s mobile app?
Consider the Todoist mobile application to capture daily to-do lists and set reminders on any mobile device. Project managers can simply enter the text reminder along with the date and time, and the app will automatically add it to the calendar with an alarm. This saves time and errors of manual data entry. All the tasks and reminders are displayed on the app’s home screen for users to mark complete, make changes, or snooze the reminder.
Review excerpt from a user who has used Todoist’s mobile app:
“It has increased my overall productivity and gives me clear understanding of what to do and when to do . Best thing about the app is that it improve your productivity by breaking down larger task into small tasks. Best use which i can see is that it gives you clear understanding of what needs to be done and can reduce stress and anxiety by giving you a sense of control over your responsibilities. The thing which i like the least is that if you have too many task on to do list it overload you which can become overwhelming and demotivating”
Read all Todoist reviews here.
Pro tip
Check mobile project management tools for viewing project dashboards and monitoring task progress on the mobile device. This includes the task calendar, team alignments, and completion time. Access to these on mobile devices ensures that users are always informed of the progress and are on the top of the deadlined when away from the team.
3. monday.com
As a project management tool, monday.com offers workflow optimization capabilities to prioritize projects with custom notifications, automate repetitive tasks, and access project-related documents. Users can set up tasks to automatically move between different project stages and trigger notifications based on predefined rules, such as project completions, team members added, or deadline changes. The application offers a team planning dashboard with all the aligned tasks. Its view can be filtered for a specific project, team member, date, or time.
Customer support: Email, call, help center, and chat
Mobile app price: Free
Who should consider monday.com’s mobile app?
monday.com’s mobile application can benefit project managers working with dynamic projects and changing client needs. The app allows changing task priorities, alignment, and deadlines from anywhere and at any time, without worrying about the in-office presence. Clients can communicate their requirements via email or directly comment on the task and tag the relevant team member. The app will notify the tagged member along with other stakeholders to make changes accordingly without any delay.
Review excerpt from a user of monday.com’s mobile app:
“Using monday has made our teams agile and easy to track our objectives and milestones. Teams are more confident and aligned with peers and inter-department. The app is relatively easy to use, and customizing the workspace is an excellent addon for teams of all likes. We can now have interdepartmental teams collaborate efficiently on multiple projects. It helps keep things simple when managing complex applications and ensure that our resources are productive and operations are a breeze. There are not so particular disadvantages, and all tools can and will improve to account for ever-mounting professional needs.”
Read all monday.com reviews here.
4. ClickUp
ClickUp’s mobile app offers a built-in time tracking feature that enables monitoring how much time the team members spend on tasks directly from the smartphone or tablet. Employees can start and stop timers within the task view before starting a task or add a past entry for a specific duration, dates, and tasks. The time entries made offline will automatically sync with the tracking system when the device regains an internet connection.
Customer support: Email, chat, and call
Mobile app price: Free
Who should consider ClickUp mobile app?
Project managers looking to keep track of the employee hours spent on projects to bill clients can benefit from ClickUp mobile app. In-office/on-site employees can use the application to enter their probable or real-time work hours. By tracking time spent on tasks, project managers can see where resources are being allocated to identify the scope to optimize budget or increase profits. This time and resource management ensures that team members are working on important tasks and not being bogged down by less critical ones.
Review excerpt from a user of ClickUp’s mobile app:
“I manage several types of projects with very different needs, resources and times. This tool has worked for me to be able to manage all of them. Some others focus on a single type of time management. It has countless possibilities to track projects and obtain reports. The after sales and training service is phenomenal. Very useful in my organization. It's not a problem with the app itself, but the sheer number of options can be overwhelming at first.”
Read all ClickUp reviews here.
Pro tip
Select a mobile application that can scale with your team’s growth. This includes the increasing data volume as well as the team size. Consider whether the app offers flexibility in accommodating additional users and increasing data storage as and when required.
5. Clockify
Clockify mobile application offers expense tracking for employees to create entries with the amount spent, the date of expense, and the project it relates to. Users can also categorize the expense using predefined categories, such as material, labor, or travel, or create new ones based on unique project needs. The app allows adding a brief note about the expense or attaching receipts to the entries for documentation and future reference. The receipts can be uploaded in JPG, PNG, or PDF formats. Alternatively, users can capture and upload a photo of the receipt from the mobile device using the application.
Customer support: Email, chat, call, and help center
Mobile app price: Free
Who should consider Clockify’s mobile app?
Project managers involved in creating and adhering to the allocated budgets can benefit from Clockify app’s expense-tracking feature. The app helps monitor spending against the set budget, identify areas with over or underspending, and optimize resource allocation accordingly. The app features also acts as an early warning system, letting project managers know if expenses are trending above budget so they can take corrective action before unexpected costs derail the project.
Review excerpt from a user of Clockify’s mobile app:
“9/10 The time tracking and dashboard/analytics features are the most critical and useful parts of Clockify. I love how easy it is to track time and edit time intervals on both PC and mobile app. Similarly, I love how the dashboard and report features give a easy to read template for understanding daily, weekly, monthly and custom time tracking trends. Absolutely love it! The dashboard should have a wider range of insights into how each project has been tracked, what times of the day/week/month were most productive (depending on categorizing of each activity) and also give recommendations on using time better.”
Read all Clockify reviews here.
6. Asana
As a project management application, Asana allows viewing portfolios and goals created by the administrator. Portfolios include an overview of the individual tasks along with any task dependencies and subtasks. It also shows the progress of each project within a portfolio, including completion percentage and due dates. The goals section in the application allows viewing the company wide goals and milestones.
Customer support: Email, chat, and call
Mobile app price: Free
Who should consider Asana’s mobile app?
Team managers can create individual portfolios for members to track their progress and identify potential roadblocks. They can also leverage the goals sections to ensure that the project progress is in line with the overall business goals or team targets. The portfolio section keeps all this data in one place for team and project managers to view a quick snapshot of the project and create audit reports instead of spending time navigating the entire project.
Review excerpt from a user of Asana’s mobile app:
“Asana can be used on different devices which is a big plus. I am currently using it on my Android phone and Windows computer. It is relatively easy to use even for newbies. You can easily assign tasks to team members. Navigation through out the tool is straight forward. One feature that could be added is the option to reject tasks if the tasks assigned are a lot. Otherwise, it's still the best project management tool.”
Pro tip
Check if the project management app is available for the preferred mobile device’s operating system (Android or iOS). Also, check for any feature differences in the app for the two operating systems as most vendors add a key differentiator for the two applications to offer unique user experiences.
7. Notion
Project management in Notion’s mobile application offers artificial intelligence (AI) summaries to automatically condense complex project details, such as dates, team alignment, and subtasks, into a concise overview. Users can also add new descriptions to the “Summary” block and AI will analyze the text and provide a summary within the block. This can either be repurposed for creating project reports or saved as a project description or note for quick reference.
Customer support: Email, call, and help center
Mobile app price: Free
Who should consider Notion’s mobile app?
Being able to quickly grasp complex project details through AI summaries on the go is a benefit for project managers and teams. Anyone who needs to stay up-to-date on project tasks but has limited time can simply scan through the AI-generated concise summaries to understand the project requirements and deadlines. Additionally, users can also summarize their own text for creating project notes and descriptions, saving time and errors of manual data entry.
Review excerpt from a user of Notion’s mobile app:
“Excellent! It's without exaggeration that Notion is my favourite software that is mission-critical for my day-to-day life. I do everything on Notion, from learning (notes), collaborations across teams, project management, planning, or even planning my day-to-day task. Notion has been the go-to app for me that has replaced many other apps. This is honestly one of the best note-management app with such versatility. I would love to see Notion provide free templates to make life easier for users.”
Features of interest
Here are some common features you can expect in mobile project management apps.
| Feature | Description |
|---|---|
| Team collaboration | Project management mobile applications allow for real-time communication on changes and updates through in-app chat, threaded comments on tasks, and document sharing. The push and email notification in team collaboration allows stakeholders to stay updated on project progress, showing recent changes, task completion, and changes in team alignment. |
| Project planning | The planning feature in a project management mobile app defines the project scope by outlining the tasks and subtasks within a project. The feature allows assigning deadlines and team members (if required) to each task, and any task dependencies in the workflow. Some applications allow setting project budgets and tracking associated costs by adding project-related expenses (data entry or image uploads) and categorizing them based on predefined rules. |
| Project tracking | The feature allows viewing assigned tasks, deadlines, and completion status. Users can add a quick overview of project health, including completion percentage, resource utilization, and upcoming milestones. The feature displays task dependencies to understand how tasks are linked and how delays might impact other tasks or teams. |
| Task management | With the task management feature, users can add new tasks directly from the mobile device, often with options to set deadlines, priorities, and descriptions. The feature allows assigning tasks to specific team members and setting dependencies. This creates a daily, weekly, or monthly to-do list for all projects, and allows team members to stay organized and track progress. |
What are the benefits of mobile project management apps over desktop versions?
Mobile project management and planning apps have become increasingly popular because they offer flexibility, accessibility, and the ability to monitor and manage projects on the go. Here is why you should consider a mobile app for your team’s project management needs.
| Benefit | Description |
|---|---|
| Offline functionality | Mobile project management apps allow accessing tasks, updating progress, or reviewing project details even without an internet connection. For example, imagine being on a plane with no wifi or working from a remote location with an unreliable internet connection. With the mobile project management apps, even a brief internet outage won’t halt the project management activities. Users can make changes and the app will sync them to the server once the internet is accessible. |
| Improved data capture | The photo upload capability of the app allows employees to take photos of project deliverables, receipts, site inspections, or handwritten notes for easy reference and record keeping. Furthermore, employees can use the time tracking capability to automatically fill in the timesheet with punch in and out using an app login. This simplifies the workflow by reducing administrative tasks and allowing employees to focus on meeting project deadlines. |
| Consistent communication | In addition to smartphones and tablets, some project management apps are also available on smartwatches. The app sends important project updates as notifications on the mobile device, which is synced to the smartwatch. This means users can easily check in on the project overview even if the mobile device isn’t handy. |
Frequently asked questions when selecting mobile project management apps
Here are some common questions you can ask your vendors while looking for the best project management software for mobile.
What project management features are offered by the mobile app?
Project management mobile applications either offer complete solutions from task creation to workflow management or cater to specific requirements, such as time-tracking, task management, note-taking, or progress tracking. Users need to identify their team’s project management requirements and assess the current project management system before finalizing the purchase.
Is there a time gap between the desktop and mobile app updates?
Most project management apps for mobile devices automatically sync with the desktop version or servers in real time. This includes all activities from task creation to file uploads. However, in the case of offline mode, the changes are saved in the app but synced with the system only when the device is online.
Does the application allow viewing and downloading files on mobile devices?
Most project management applications allow viewing and downloading files attached to tasks or projects. These include images, Word documents, and PDFs. However, users need to check if the files can be downloaded in the formats supported by the mobile device. In some cases, the app or the device might give the option to convert the downloaded file to the supported format in real time.
Methodology
To be considered for this list, products had to:
Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 4.0 or higher as of May 6, 2024.
Meet our definition for project management software: “Project management software automates task assignment, resource allocation, and milestone tracking for all phases of a project.”
Have the highest percentage of positive sentiment (versus neutral or negative sentiment). We calculated the sentiment score by identifying the positive and negative user sentiment specifically around mobile app usage.
Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score.
Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by GetApp’s or its affiliates. Excerpts are not edited for clarity or grammar.
*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience.
Editorial independence: We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.
Saumya Srivastava
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