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Top Rated Contact Management Software with Search/Filter in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Search/filter capabilities in contact management software enable users to quickly locate specific contacts, companies, or information from large databases. This functionality saves time, improves efficiency, and allows for better organization and more targeted interactions. Our reviewers in contact management software rated this feature as important.

5 Best Contact Management Software with Search/Filter

Product
User rating
Starting price
Zoho CRM logo
4.3
(6.9K)
14
per user/per month
Salesforce Sales Cloud logo
4.4
(18.7K)
25
per user/per month
Pipedrive logo
4.5
(3K)
19
per user/per month
Dynamics 365 logo
4.4
(5.8K)
50
per user/per month
HubSpot CRM logo
4.5
(4.4K)
20
per user/per month

See other top Contact Management products with search/filter

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Contact Management software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Zoho CRM logo
Reviews Sentiment
 
 
 
1-2(252)
3-4(3,152)
5(3,560)
Key Features
Contact Database4.4
CRM4.6

User insights about the search/filter feature

Reviewers highlight Zoho CRM's search/filter capabilities for their simplicity and customization options. They find it easy to locate specific information quickly, with the ability to create custom filters tailored to their needs. Users appreciate the seamless integration across the platform and the feature's role in improving data accessibility and decision-making. Some note minor issues with search logic, but overall, it is considered highly valuable.

See related user reviews

“search/filter functionality is indispensable in Zoho CRM as it improves data accessibility, streamlines navigation, supports customization, and enables better decision-making and collaboration”
jd

joseph d.

accountant

“The search filter functionality is great you can customize it in almost any way you can think of. You can set these filters to be viewable by anybody in your organization, by you specifically or specific users. You have the option to even name each one of your search filters. You can use Zia to search across the entire Zoho platform. Major plus”
VM

Vincent M.

C.E.O.

Starting price
14per user /
per month
Pros and Cons based on 6,964 verified reviews

Comprehensive sales management

Efficient client management

Effective customer tracking

Robust lead management

Scalable for various business sizes

Frequent user issues

Inadequate customer support

Outdated user interface design

Need for performance improvements

Complicated navigation

See pros and cons details
Salesforce Sales Cloud logo
Reviews Sentiment
 
 
 
1-2(430)
3-4(7,985)
5(10,350)
Key Features
Contact Database4.6
CRM4.6

User insights about the search/filter feature

Reviewers indicate that Salesforce Sales Cloud's search/filter functionality is essential for managing vast amounts of data. They find it user-friendly, accurate, and capable of handling complex queries. Users appreciate the advanced filters and global search options, though some mention occasional difficulties with irrelevant results and the need for more intuitive filtering options. Overall, it significantly enhances productivity and data management.
Verified reviewer profile picture

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“Contact information, sales, dates , receipts, products and more will be in the search filter icon for whatever you need when u need”
Verified reviewer profile picture

Erika C.

Cna

“Searches and filters are used daily to sort through the many pieces of data that is uploaded across the country in this program. ”
VV

Vanessa V.

Inside Sales and Marketing

Starting price
25per user /
per month
Pros and Cons based on 18,765 verified reviews
Verified reviewer profile picture

Comprehensive tracking capabilities

Effective client management

Robust CRM functionalities

Advanced sales management tools

Enhanced organizational capabilities

Slow performance speed

Complex setup and configuration

Steep learning curve

Challenging user experience

Not ideal for small businesses

See pros and cons details
Pipedrive logo
Reviews Sentiment
 
 
 
1-2(61)
3-4(1,026)
5(1,955)
Key Features
Contact Database4.4
CRM4.6

User insights about the search/filter feature

Reviewers appreciate Pipedrive's search/filter capabilities for their ease of use and accuracy. They find it helpful for quickly locating specific items, leads, and deals within the database. Users report that the feature supports various filters and is intuitive, though some mention it can be complex initially. Overall, it is seen as a valuable tool for managing contacts and activities efficiently.

See related user reviews

“The Search feature works well and it is easy to search for specific items and inforamtion ”
Dv

Daniel v.

Sales

“you can essentially search by almost any filter imaginable”
JL

John L.

Owner

Starting price
19per user /
per month
Pros and Cons based on 3,042 verified reviews

Efficient sales pipeline management

Intuitive and customizable interface

Customizable sales stages

Effective sales team management

Enhanced team collaboration

Limited reporting capabilities

Inefficient search and filter functions

Subpar contact management

Inconsistent user experience

Limited automation features

See pros and cons details
Dynamics 365 logo
Reviews Sentiment
 
 
 
1-2(127)
3-4(2,644)
5(3,038)
Key Features
Contact Database4.5
CRM4.4

User insights about the search/filter feature

Users report that Dynamics 365's search/filter capabilities are user-friendly and efficient, allowing for quick data retrieval and analysis. They highlight the advanced options and precision in filtering, which improve productivity. While some users note occasional limitations with specific searches, the overall sentiment is positive, emphasizing the feature's role in managing large datasets and enhancing decision-making.
Verified reviewer profile picture

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“The search and filter functionality in Dynamics 365 is incredibly helpful! I can quickly locate specific records, information, or documents with ease. It saves me valuable time and improves my productivity by providing relevant data at my fingertips.”
CP

Carey P.

Assistant

“Search and filter functions enable users to quickly find the information they need, reducing the time and effort required to locate relevant data. This improves productivity and efficiency, as users can spend less time searching for information and more time using it to make informed decisions.”
Verified reviewer profile picture

Lewis K.

Technical Writer

Starting price
50per user /
per month
Pros and Cons based on 5,809 verified reviews
Verified reviewer profile picture

Comprehensive sales management

Effective customer relationship management

Enhanced team collaboration

Efficient task management

Seamless Microsoft integration

Slow performance speed

Disruptive software updates

Steep learning curve

High costs and complexity

See pros and cons details
HubSpot CRM logo
Reviews Sentiment
 
 
 
1-2(85)
3-4(1,629)
5(2,737)
Key Features
Contact Database4.5
CRM4.6

User insights about the search/filter feature

Reviewers feel that HubSpot CRM's search/filter functionality is powerful and easy to use. They appreciate the ability to filter by various criteria, including custom fields, and the option to save and share filtered views. Users find it essential for managing large volumes of data, though some mention occasional challenges with precision. Overall, it is seen as a critical tool for efficient data management and communication.
Verified reviewer profile picture

See related user reviews

“Another loved feature! we can easily filter any company, contact records in bulk and even save it to a view and shared among teams. Filtering is rich in function to an extent where we can get lead/ contact information using any fields that are our records.”
AT

Abilashini T.

Business development strategist

“The search filters really helps us narrow down what we need to focus on, as well as see specific assignments per person. I can literally us the filters to setup the whole process exactly as we need it without all the extra fluff.”
Verified reviewer profile picture

Christina M.

Marketing Assistant

Starting price
20per user /
per month
Pros and Cons based on 4,451 verified reviews
Verified reviewer profile picture

Efficient lead tracking

Centralized client information

Comprehensive email tracking

Integrated sales and marketing

Versatile CRM functionalities

Frequent technical issues

High costs for advanced features

Limited reporting capabilities

Inadequate user account management

See pros and cons details

Other Top Rated Contact Management Software with Search/Filter in 2026

Salesforce Sales Cloud logo
Category Leaders

Cloud-based CRM and sales automation software

Salesforce Sales Cloud gives you a 360° view of your contacts, pulling in social activity, campaign and communication history, key contacts & deals, and more.

Read more about Salesforce Sales Cloud

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
HubSpot CRM logo

CRM and lead management solution

HubSpot CRM is a lead management solution that helps businesses with recording calls, logging emails and managing customer data. It has been designed from the ground up and is ready to eliminate manual work and actually help sales teams. It was built ready for the modern world to help users get running and start selling.

Read more about HubSpot CRM

Users also considered
Zoho CRM logo
Category Leaders

Customer relationship management solution

Use Zoho CRM to manage all your contact, lead and account data from a single platform. Record contact details, emails, meeting notes, to-do's, documents & more.

Read more about Zoho CRM

Users also considered
Dynamics 365 logo

ERP and CRM applications from Microsoft

Microsoft Dynamics 365 is a multi-language, multi-currency enterprise resource planning (ERP) software. The solution is designed for midsize and larger companies, and is fully customizable and extensible through its rich development platform and tools.

Read more about Dynamics 365

Users also considered
Pipedrive logo

Cloud-based CRM solution for salespeople

Manage and organize all your deals, leads & contacts through a single, visual sales pipeline. Use the email integration to attach emails to contacts and deals.

Read more about Pipedrive

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
ActiveCampaign logo

AI-first marketing platform

ActiveCampaign is the AI-first marketing platform built to transform how marketers, agencies, and entrepreneurs work. Use Active Intelligence to power goal-aware automations and orchestrate personalized experiences across email, SMS, and WhatsApp.

Read more about ActiveCampaign

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an award-winning software solution used for contact management. Trusted by more than two million users, Wrike's features include customizable folders, automated reports, Gantt charts, and 400+ app integrations. Monitor team performance and track sales leads with one CRM software solution.

Read more about Wrike

Users also considered
LinkedIn for Business logo

Get the most from your professional network

LinkedIn is a professional networking site that allows members to create business contacts in order to search for jobs and find potential clients by building a professional profile

Read more about LinkedIn for Business

Users also considered
Nimble logo
Category Leaders

Contact management & social relationship solution

Nimble is a social CRM that combines social media monitoring with relationship management to help you smartly engage with your contacts.

Read more about Nimble

Users also considered
EngageBay CRM logo
Category Leaders

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
Less Annoying CRM logo
Category Leaders

For small businesses outgrowing spreadsheets.

A simple customer relationship manager made just for small businesses. Manage contact info, track leads, and never miss a follow-up.

Read more about Less Annoying CRM

Users also considered
Bigin by Zoho CRM logo
Category Leaders

Pipeline-centric CRM system for small businesses

Bigin is an affordable, user-friendly CRM built for small businesses and startups. It has everything you need to manage contacts efficiently and take your business to the next level! Store and access all your customers' contact details, communicate with them via multiple channels, and more.

Read more about Bigin by Zoho CRM

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

Everything you need to manage contacts, clients, proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Google Contacts logo
Category Leaders

Online address book

Google Contacts is an online address book, integrated with Gmail, Calendar, Drive, and other Google products. It can sync your contacts to all your devices. It is a way to store and organize contact information about the people you communicate with.

Read more about Google Contacts

Users also considered
eWay-CRM logo

Customer relationship management solution

eWay-CRM is a CRM plugin for Microsoft Outlook that helps companies manage customers, contacts, sales, projects and marketing.

It contains apps for iOS and Android so that people can work on the go. There is also a web interface for those who prefer working from home or on Mac.

Read more about eWay-CRM

Users also considered
Odoo logo

All-in-one open-source business software

Odoo is an all-in-one, open-source business platform covering CRM, Sales, Accounting, Inventory, Manufacturing, and Projects. It’s fully integrated, customizable, and scalable for companies of any size or budget.

Read more about Odoo

Users also considered
monday CRM logo

Customer relationship management solution

monday CRM is the best contact management software to manage and track all of your contacts’ info. Connect your Gmail/Outlook to send/receive emails and keep track of client communication in one place. Get an overview of everything related to a contact in a snapshot so you never miss a beat.

Read more about monday CRM

Users also considered
Apptivo logo

CRM solution for managing customer accounts

Apptivo is a customer relationship management app that allows businesses to create and manage customer accounts with information such as contact information, website, annual revenue‚ address‚ number of employees‚ & more. Accounts can be associated with other records such as contacts or opportunities.

Read more about Apptivo

Users also considered
Freshsales logo

Sales management solution

Freshworks CRM Sales Cloud is a complete solution for sales teams to attract quality leads, engage in contextual conversations, drive deals with AI-powered insights and nurture customer relationships. The Sales Cloud empowers sales teams with more time for selling by automating the sales process.

Read more about Freshsales

Users also considered
Keap logo

An all-in-one CRM, sales and marketing automation solution

Organizes your sales, marketing, and customer info in one place.

Read more about Keap

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 100% FREE contact management and CRM software with 12 million clients worldwide. Cloud, mobile and open source versions available

Read more about Bitrix24

Users also considered
Copper logo

The CRM designed for Google Workspace

Designed for businesses using Google Workspace (formerly G Suite), Copper keeps business relationships in one place, automates repetitive tasks, and helps you stay organized with projects and deadlines. Get started in minutes!

Read more about Copper

Users also considered

Key features for Contact Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Contact Database: Reviewers highlight the centralized storage and organization of contact information, customizable fields, tagging, and the ability to track interactions and relationships. 95% of reviewers rated this feature as important or highly important.
  • CRM: Users highlight efficient customer data centralization, task automation, integration with other tools, and reporting capabilities that enhance customer relationship management. 94% of reviewers rated this feature as important or highly important.
  • Lead Management: Users mention effective tracking, prioritizing, and nurturing of leads, with tools for segmentation, automation, and integration with other platforms. 89% of reviewers rated this feature as important or highly important.
  • Sales Pipeline Management: Reviewers emphasize the visual tracking of sales stages, customizable views, and automation features that help manage deals and forecast sales. 88% of reviewers rated this feature as important or highly important.
  • Data Import/Export: Users value the ability to transfer, update, and back up data efficiently, with functionalities for handling large datasets and integrating with other systems. 88% of reviewers rated this feature as important or highly important.