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Top Rated Screen Sharing Software with User Profiles in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

User profiles help identify participants, manage roles, and customize settings. They streamline the organization of meetings, provide necessary details about attendees, and enhance overall operational efficiency. Our reviewers in screen sharing software rated this feature as important.

4 Best Screen Sharing Software with User Profiles

  • Webex Suite
  • GoTo Meeting
  • Microsoft Teams - Highest rated for user profiles
  • Zoom Workplace

See other top Screen Sharing products with user profiles

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the screen sharing software category. They also needed to have sufficient reviews about user profiles, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for user profiles based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite logo
4.4
(7.3K)
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User insights about the user profiles feature

Reviewers indicate that Webex Suite's user profiles are simple and easy to use, providing basic information like names and photos. They find it helpful for identifying participants and managing administrative privileges. Users appreciate the ability to upload a picture and establish their identity. However, some feel that the profiles lack customization and functionality. Overall, they find the profiles useful for ensuring secure and efficient communication during meetings.
“If you're connecting with you're work email, automatically It takes your initials as your image and It shows your name to other participants. If you feel like to, you can upload a picture of you to be shared in the conference instead of your video.”
PC

Patricia C.

Sales Consultant

“User Profiles allows the user to establish his/her identity”
AP

Anna P.

Chief Operations Officer

Screen Sharing key features coverage

Webex Suite offers 6 out of the 6 key features for Screen Sharing software identified by reviewers:

Real Time Screen Sharing4.6
Video Conferencing4.6
Meeting Management4.5
Mobile Access4.4
Desktop/Browser Sharing4.4
Screen Recording4.5

Pros and cons based on 7,394 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,394 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

GoTo Meeting logo
4.5
(11.5K)
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User insights about the user profiles feature

Users report that GoTo Meeting's user profiles are easy to create and manage, providing necessary information about attendees. They find it helpful for identifying participants and managing access. Reviewers appreciate the ability to customize profiles with different roles like host, co-host, and attendee. However, some users wish for more customization options. Overall, they find the profiles useful for maintaining security and organization during meetings.
“It has the various user profiles such as host, co host and attendee etc.”
Verified reviewer profile picture

Mujeebu R.

Senior Test Engineer

“I wish there was more options to customize your user profile.”
VS

Victoria S.

Paralegal

Screen Sharing key features coverage

GoTo Meeting offers 6 out of the 6 key features for Screen Sharing software identified by reviewers:

Real Time Screen Sharing4.7
Video Conferencing4.6
Meeting Management4.5
Mobile Access4.4
Desktop/Browser Sharing4.6
Screen Recording4.5

Pros and cons based on 11,523 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,523 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.8K)
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User insights about the user profiles feature

Users report that Microsoft Teams' user profiles are easy to create and manage, providing essential information like names, photos, and roles. They find it helpful for identifying team members and understanding their roles within the organization. Reviewers appreciate the integration with Active Directory, which simplifies profile management. However, some users feel that the profiles are not very detailed and could benefit from more customization options. Overall, they find the profiles useful for team collaboration and communication.
“I like this feature as I am part of a large organisation and Microsoft Teams is one of our main applications for communication whilst the majority of staff are now working from home. The user profiles is an important feature because I cannot remember everyone and it helps me to find the person that I am looking for. It's simple and displays all the useful information that we need. Very smooth when opening and never had any issues with it.”
CM

Caitlin M.

Key Account Executive

“I like the user profile in Microsoft Teams that it can contain important information about the user, such as the products the user is working on, the user's interests or areas of expertise, and where the user is in the organization”
Verified reviewer profile picture

Ali S.

Freelancer

Screen Sharing key features coverage

Microsoft Teams offers 6 out of the 6 key features for Screen Sharing software identified by reviewers:

Real Time Screen Sharing4.6
Video Conferencing4.6
Meeting Management4.5
Mobile Access4.4
Desktop/Browser Sharing4.5
Screen Recording4.6

Pros and cons based on 10,868 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,868 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.4K)
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User insights about the user profiles feature

Reviewers indicate that Zoom Workplace's user profiles are easy to create and manage, allowing for personalization and customization. They find it helpful for identifying participants and managing user roles and permissions. Users appreciate the ability to add photos, names, and other details, which enhances the meeting experience. They report that the profiles are straightforward and efficient, aiding in operational efficiency and security. However, some users feel that more robust customization options could improve the feature.
“User profiles makes it for you to access more features . And if your organisation has a user profile, then, others in your organisation will not need individual profiles. User profiles also helps with identification and verification process and this way eliminate possible uninvited intruders from a private meeting.”
AU

Alwina U.

Administrative Officer

“Based on a User profile certain features are enabled or not, allowing admins to have more control over a Zoom meeting. Users can add their picture, name and other info. Zoom can be integrated with Active Directory as well.”
ZE

Ziad E.

IT Director

Screen Sharing key features coverage

Zoom Workplace offers 6 out of the 6 key features for Screen Sharing software identified by reviewers:

Real Time Screen Sharing4.7
Video Conferencing4.7
Meeting Management4.6
Mobile Access4.6
Desktop/Browser Sharing4.6
Screen Recording4.6

Pros and cons based on 14,486 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,486 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Screen Sharing Software with User Profiles in 2026

Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo
Category Leaders

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo
Category Leaders

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Livestorm logo
Category Leaders

Engage your audience with better video communication

learn more
Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
LiveWebinar logo
Category Leaders

The most advanced and customizable webinar platform

learn more
LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
GoBrunch logo
Category Leaders

Reimagine your office in the virtual space.

learn more
Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

learn more
ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
Amazon Chime logo
Category Leaders

Online meeting & video conferencing solution

learn more
Amazon Chime is an online meeting solution designed to streamline the process of organizing & conducting voice calls, video calls & conferences, and more

Read more about Amazon Chime

Users also considered
Pexip Connect logo

All-in-one solution for seamlessly joining meeting rooms

learn more
Seamlessly join Microsoft Teams or Google Meet meetings from your favorite meeting rooms with the touch of a button!

Read more about Pexip Connect

Users also considered
Digital Samba logo

Webinars, web-conferencing & streaming management solution

learn more
Digital Samba's prebuilt video conferencing API helps businesses embed video conferences, webinars and virtual classrooms into their applications. The white-label capabilities let customer personalise the interface using custom colours and logos to create a seamless user experience.

Read more about Digital Samba

Users also considered
VidyoConnect logo

Web conferencing platform for chat and video communication

learn more
VidyoConnect is a web conferencing platform that helps corporate businesses, educational institutions, and healthcare organizations conduct virtual meetings and facilitate team communication through audio or video calls. Customers can record video conferences or meetings for future reference.

Read more about VidyoConnect

Users also considered
Callbridge logo

Safe and secure video conferencing software.

learn more
First-class audio, web, and video conferencing that bridges the gap between virtual and real-world meetings.

Designed for all types of meetings and industries. The software offers AI transcriptions and custom branding as well as browser based web meetings without any downloading required.

Read more about Callbridge

Users also considered
Demodesk logo

AI sales automation for revenue optimization

learn more
Demodesk offers an AI-powered sales platform featuring multiple AI agents that automate administrative tasks for sales teams. The system includes an AI Assistant that handles note-taking and CRM updates, an AI Coach that provides automated sales coaching and identifies deal risks, and an AI Analyst that delivers real-time insights on pipeline health and customer sentiment. The platform integrates with existing CRM, calendar, and meeting software to capture interactions and streamline workflows.

Read more about Demodesk

Users also considered
MyOwnConference logo

Best all-In-one webinar and video conferencing platform.

learn more
All-in-One web-based webinar and video conferencing platform. Supporting up to 10,000 attendees with a market-leading uptime of 99.98%.

Read more about MyOwnConference

Users also considered
Surfly logo

Universal Co-browsing and Collaboration Technology

learn more
A fully compliant and high-quality screen sharing technology.

Upgrade any conversation, from any channel, seamlessly, and support customers as if you are sitting side-by-side.

High visual quality, low latency. Fully interactive. Works on any device, and any web application (even 3rd-party ones)

Read more about Surfly

Users also considered
AnyMeeting logo

Secure Video Conferencing & Webinar Tool for Remote Workers

learn more
AnyMeeting is a full-featured, web conferencing, online meeting, video conferencing, and webinar tool with crystal clear HD video and audio. Features like one-click scheduling, cloud recording and storing, custom branding, and screen-sharing increase collaboration and productivity with remote teams

Read more about AnyMeeting

Users also considered
Meet Hour logo

MeetHour is a Free & Unlimited Video Conference Solution

learn more
The app is secured, reliable, and trustworthy. It is both, consistent and unfailing in keeping people connected for uninterrupted chats, phone calls, conferences, meetings, live events, and webinars. In short, Meet Hour is more inclusive, interactive, and engaging, and is essentially more productive

Read more about Meet Hour

Users also considered
Placetel logo

All-in-one - cloud calling, team messaging & online meetings

learn more
Placetel + Webex combines business telephony software from the cloud with the full Webex suite. Benefit from over 150 telephone system features paired with video conferences in HD, file and screen sharing, call control, instant messaging, call center functions and unified communication.

Read more about Placetel

Users also considered
Jugo logo

Visuals that enhance the meeting experience

learn more
Jugo offers purposeful immersion by bringing together individuals from around the world in a digital meeting environment.

Read more about Jugo

Users also considered
HIPAA Link logo
(0)

Web-based telehealth platform

learn more
HIPAA LINK is a telehealth platform that offers video calls and messaging for healthcare providers. The platform offers one simple, personalized link that organizations can easily integrate into their EMRs, scheduling apps, and emails.

Read more about HIPAA Link

Users also considered
Evercast logo
(0)

Video Collaboration Platform for Remote Creators

learn more
Securely stream at 1080p, 60fps from any source with ultra low latency (200ms). Simultaneously video conference with your team, using collaboration tools that allow you to draw, record, and take time-stamped notes for added precision and clarity.

Read more about Evercast

Users also considered
LiveClass logo
(0)

Virtual classroom, eLearning, and LMS solution

learn more
LiveClass is a virtual classroom SaaS software which maximizes interaction between participants for a full distance or hybrid training.

Read more about LiveClass

Users also considered
Lens logo
(0)

Boost engagement with interactive learning tools

learn more
Lens is a Zoom add-on that turns passive learning into active participation. It allows users to conduct instant polls, quizzes, and Q&As, as well as gamify sessions with leaderboards, all while effortlessly tracking and boosting student engagement. Lens empowers educators and presenters to create more engaging and effective learning experiences.

Read more about Lens

Users also considered

Key features for Screen Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Real Time Screen Sharing: Reviewers appreciate the ability to share screens instantly, facilitating collaboration, training, and remote support. It enhances communication, decision-making, and interactive participation. 94% of reviewers rated this feature as important or highly important.
  • Video Conferencing: Users value video conferencing for its ability to facilitate face-to-face interaction, remote collaboration, and large meetings. Features like background customization, video quality, and participant management are highlighted. 93% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers highlight the ease of scheduling, controlling, and organizing meetings. Features like attendance tracking, reminders, and participant management enhance the overall meeting experience. 93% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access crucial for staying connected and productive on the go. It allows participation in meetings, file sharing, and communication from any location. 89% of reviewers rated this feature as important or highly important.
  • Desktop/Browser Sharing: Reviewers appreciate the flexibility of desktop and browser sharing for presentations, training, and troubleshooting. It enables focused collaboration by sharing specific applications or the entire screen. 88% of reviewers rated this feature as important or highly important.
  • Screen Recording: Users value screen recording for its ability to capture meetings and presentations for later reference. It aids in training, note-taking, and ensuring no information is missed. 86% of reviewers rated this feature as important or highly important.