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Top Rated Team Communication Software with Document Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Document management allows teams to share, edit, and organize documents centrally. It ensures that documents are accessible, up-to-date, and secure. Real-time collaboration and version control enhance teamwork and productivity. Our reviewers in team communication software rated this feature as important.

10 Best Team Communication Software with Document Management

Product
User rating
Starting price
Basecamp logo
4.4
(14.4K)
15
per user/per month
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GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more
Smartsheet logo
4.5
(3.4K)
12
per user/per month
learn more
Asana logo
4.5
(13.5K)
10.99
per user/per month
learn more
monday.com logo
4.6
(5.7K)
9
per user/per month
learn more
Microsoft Teams logo
4.5
(10.9K)
4
per user/per month
learn more
ClickUp logo
4.6
(4.5K)
10
per user/per month
learn more
Trello logo
4.5
(23.4K)
5
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more

See other top Team Communication products with document management

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Team Communication software category. They also needed to have sufficient reviews about document management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for document management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Mobile Access4.4
Real-Time Chat4.4

User insights about the document management feature

Reviewers appreciate Basecamp's document management for its simplicity in storing, sharing, and organizing project-related documents. They value the centralized repository and real-time collaboration capabilities. Users mention the need for better controls on document permissions and improved navigation. Despite some clunkiness, they find it useful for keeping project documents organized and accessible.
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“Basecamp's document management is seamless! It centralizes files, fosters collaboration, and ensures everyone has access to the latest documents. It's a game-changer for keeping projects organized and teams aligned!”
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Noer I.

UI UX Designer

“With Basecamp, document management becomes simplified. The platform offers a centralized repository for storing and organizing project-related documents. Its search functionality and file versioning make document retrieval and collaboration a seamless experience.”
MD

Matt D.

Software Developer

Starting price
15per user /
per month
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Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Mobile Access4.4
Real-Time Chat4.5

User insights about the document management feature

Reviewers appreciate GoTo Meeting's document management for its secure and organized file sharing capabilities. They find it useful for real-time document changes and sharing during meetings. Some users mention difficulty in finding document management options, but overall, they value the ease of sharing and accessing documents within the platform.
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“The program is great for facilitating meetings, transferring files at work, and developing work between the team”
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Amr A.

Sales Manager

“It's nice to be able to make changes to documents and share them in real time in the program. ”
TA

Tamara A.

Recruiting Specialist

Starting price
14per user /
per month
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Pros and Cons based on 11,525 verified reviews
Verified reviewer profile picture

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
Mobile Access4.7
Real-Time Chat4.8

User insights about the document management feature

Reviewers highlight Slack's document management for its ease of sharing and accessing files within conversations. They appreciate the integration with major cloud-based file management systems like Google Drive and Dropbox. Users find it convenient for quick document retrieval, though some mention the lack of a centralized document repository. Overall, they find it useful for collaboration and file sharing.
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“Slack supports all major cloud-based file management systems, including Google Drive, Dropbox, Box, Microsoft OneDrive, and SharePoint Online.”
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Phoebe O.

virtual assistant

“Slack allows to connect a lot of popular external applications, so it is really easy to preview and maintain documents from the communicator level. It is also possible to pin items to a channel or conversation, so accessing them is quick. However, there is no place to gather all documents, so if there are a lot of them - management can be problematic.”
PP

Piotr P.

QA Automation Engineer

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,036 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Mobile Access4.4
Real-Time Chat4.7

User insights about the document management feature

Reviewers appreciate Smartsheet's document management for its ability to attach and organize documents within sheets. They value the version control and sharing capabilities, though some users mention the need for more robust features and better integration with other tools. Overall, they find it helpful for keeping project-related documents accessible and organized.
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“Smartsheet allows attaching all types of documents which related to each ticket at each ticket row or to attach it to the entire sheet this feature helps us in following documentation requirements for our organisation process and procedures ”
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Ahmed A.

COMPLIANCE Officer

“Smartsheet provides the ability to save the documentation for each ticket separately at each row or at whole sheet ,this kind of documentation process make it easier while submitting tickets and while reviewing it”
Verified reviewer profile picture

Mohamed E.

Compliance Analyst

Starting price
12per user /
per month
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Pros and Cons based on 3,479 verified reviews
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Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Mobile Access4.4
Real-Time Chat4.3

User insights about the document management feature

Reviewers appreciate Asana's document management for its ability to attach and organize project documents within tasks, making collaboration easier. They value the integration with Google Drive and the centralized storage of files. Some users mention the need for better folder organization and document editing features. Overall, they find it useful for keeping project-related documents accessible and organized.
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“ASANA assumes the responsibility of managing the information that supports the project, seen as evidence in the execution of activities, in this way, its repository is integrated with the other functions of the application.”
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Marianela F.

Water Treatment Consultant

“Having document management through the software means a lot because it allows you to have a less hassle work and collaboration to the team. ”
FA

Freche A.

Freelancer

Starting price
10.99per user /
per month
learn more
Pros and Cons based on 13,544 verified reviews
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Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Mobile Access4.4
Real-Time Chat

User insights about the document management feature

Reviewers find monday.com's document management helpful for attaching, storing, and organizing project documents. They appreciate the ease of access and sharing, though some mention the feature can be laggy and prefer using other tools for document management. Users value the integration with SharePoint and the ability to comment directly on files, enhancing team collaboration.
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“Being able to manage my documents is crucial for my team and business especially as majority of them are overseas and we all travel quite frequently so this makes organization and keeping our tasks organized This is also an awesome feature.”
SS

Stephen S.

CEO

“This allows us to link to documents on our sharepoint and ensure that there is ease of access to documents through this platform.”
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Nicola W.

CEO

Starting price
9per user /
per month
learn more
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Microsoft Teams logo
Reviews Sentiment
 
 
 
1-2(199)
3-4(4,372)
5(6,360)
Key Features
Mobile Access4.4
Real-Time Chat4.7

User insights about the document management feature

Reviewers highlight Microsoft Teams' document management for its seamless integration with Microsoft 365 applications like Word, Excel, and PowerPoint. They appreciate the real-time collaboration, version control, and centralized storage. Users find it easy to share and access documents, though some mention the interface can be confusing. Overall, they find it essential for team collaboration and document organization.
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“Microsoft Teams lets us maintain updated versions of all of our documents, which routinely change throughout the course of a day, while ensuring that only staff members with the appropriate permissions can view and edit them. ”
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Nick C.

Clinical Director

“Great shared space for document, team and I can edit the document in real time, I can see who's in the document editing at the same time as me, nice centralized location.”
BM

Brad M.

Marketing Automation Specialist

Starting price
4per user /
per month
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Pros and Cons based on 10,931 verified reviews
Verified reviewer profile picture

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Mobile Access4.3
Real-Time Chat4.5

User insights about the document management feature

Reviewers highlight ClickUp's document management for its real-time collaboration, version history, and integration with cloud services. They find it convenient for storing, organizing, and sharing documents with custom folders and subfolders. Users appreciate the ease of uploading files and adding comments, though some desire expanded features. Overall, they find it enhances project workflows and team collaboration.
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“ We love the way that "Document Management" in ClickUp helps to keep our team organized and on track. It's really easy to create folders and subfolders to store your files, and then quickly find them again when you need them. You can also add comments and tasks to your documents, which is really helpful for keeping everyone on the same page. ”
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Mary A.

Digital Marketer

“ClickUp's document management excels with real-time collaboration, version history, and seamless integration, enhancing efficiency in project workflows.”
AL

Alaaeddine L.

Customer services

Starting price
10per user /
per month
learn more
Pros and Cons based on 4,558 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Mobile Access4.5
Real-Time Chat

User insights about the document management feature

Reviewers indicate Trello's document management is useful for attaching and organizing documents within cards. They appreciate the integration with third-party apps like Google Drive for additional storage options. Some users find the document tracking clunky and prefer linking to hosted files. Overall, they find it helpful for simple project management and document organization.
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“I loved how easily I could unload documents to the boards. It made for a really fun way to organize and made it easy for my clients to access important documents without getting confused!”
KL

Katelyn L.

Social Media Manager

“For me it's the easiest to work on Google Docs, so I can easily paste the links to documents and managing them is just one-click easy.”
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Katarzyna J.

Copywritter

Starting price
5per user /
per month
learn more
Pros and Cons based on 23,483 verified reviews
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Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Mobile Access4.6
Real-Time Chat4.6

User insights about the document management feature

Reviewers indicate Google Workspace's document management is user-friendly and efficient, allowing easy creation, storage, and sharing of various document types. They appreciate the integration with Google Drive for secure, organized, and accessible document storage. Users value the real-time collaboration, version history, and search functionality. Some mention the need for improved organization and sharing settings, but overall, they find it helpful for both individual and collaborative work.
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“Google Workspace, especially Google Drive, is great for keeping my documents in order. I can make, save, and share documents, spreadsheets, and slides online. I can also work together with others on the same document, which is super helpful.”
SK

Shadman K.

Software Engineer

“Users can manage their document into a single place called Google Docs. Preview, Share, Create, Collaborate documents/files with any person or team in google docs. ”
Verified reviewer profile picture

Pritam S.

Software Client Service Specialist

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,471 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Other Top Rated Team Communication Software with Document Management in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

learn more
TeamViewer's integrated communication tools facilitate seamless collaboration through messaging, VoIP, and video conferencing, even during remote sessions.

Read more about TeamViewer ONE

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is a team communication tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Everything you need to collaborate better: live group chat, one-on-one people-centric chat, directory for work contacts, immediate updates with or without comments and likes, employee feedback surveys, suggestion box, live polls, sharing of videos, GIFs, documents, images and more.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
monday.com is the collaboration and communication software for teams to do more together. Easily collaborate with your team in one place.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

learn more
Many times comments require an action. That’s why ClickUp created Assigned Comments — create action items instantly and assign to others or yourself. Easily resolve or reassign comments directly in the comment itself. No searching, no confusion, no more lost comments.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Zoho CRM logo

Customer relationship management solution

learn more
Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

learn more
Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is the #1 collaborative whiteboard platform for teams of any size, trusted by over 100M users worldwide. Easily collaborate, ideate and centralize communication for all your cross-functional team work. Keep everybody in your team on the same page to get work done faster.

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Improve team communication with trusted remote collaboration software from Wrike. Brainstorm and make decisions in real-time, eliminate silos with fully visible workloads, and consolidate all project information in the one, shared workspace.

Read more about Wrike

Users also considered
MeisterTask logo

Collaboration and task management software.

learn more
A simple and secure task, project, and work management software with AI-powered documentation features. Perfect for teams of any size.

Read more about MeisterTask

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

learn more
Message teams, share updates, and coordinate shifts all in one easy app designed for clear and fast communication.

Read more about Homebase

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Trainual logo

Onboarding and training software

learn more
Trainual is an all-in-one employee training platform that centralizes documentation, onboarding, and knowledge management for businesses. The system enables organizations to capture processes, create SOPs, and build comprehensive training programs while tracking completion and ensuring compliance through e-signatures. Trainual integrates with various work applications and serves companies across multiple industries including healthcare, real estate, and business services.

Read more about Trainual

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

learn more
Keep teams aligned with centralized discussions, real-time updates, and shared visibility across tasks and projects.

Read more about Avaza

Users also considered
Nifty logo

Project management, task tracking, & team collaboration hub.

learn more
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Padlet logo

Creative tools for visual thinkers and learners.

learn more
Padlet offers beautiful boards and canvases for visual thinkers and learners. Use boards to collect, organize, and present anything. Use sandboxes for whiteboarding, lessons, and activities.

Read more about Padlet

Users also considered

Key features for Team Communication software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile Access: Reviewers appreciate staying connected and managing tasks on the go, with functionality similar to desktop versions. It ensures participation and productivity from any location. 91% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users highlight instant communication and collaboration, enabling quick decision-making and efficient teamwork. Features like typing indicators and media sharing enhance engagement. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Reviewers value tools for scheduling, organizing, and conducting meetings, including calendar integration and attendance tracking. These features streamline coordination and productivity. 90% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users emphasize the importance of securing sensitive information by controlling who can view or edit files. This feature ensures data privacy and effective collaboration. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers find integrating and sharing calendars useful for scheduling and reminders. Customizable event details and color-coding improve organization and time management. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Users appreciate the ability to create, assign, and track tasks efficiently. Features like comments, attachments, and deadlines help maintain clarity and ensure timely completion. 86% of reviewers rated this feature as important or highly important.