YAROOMS - 2026 Pricing, Features, Reviews & Alternatives

YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams.

Key Capabilities

1. Space & Resource Booking

Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams.

Highlights:

> Custom booking rules and approval workflows

> Recurring reservations and time-based restrictions

> Check-in, auto-release for unused bookings

> Private (incognito) bookings

2. Hybrid Work Scheduling

Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively.

Admins can:

> Define occupancy thresholds and WFH limits

> Report on attendance patterns and office utilization

> Enforce hybrid work policies without micromanaging

> Support flexible work while staying compliant

3. Visitor Management

YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies.

YAROOMS visitor management system supports:

> Custom workflows for different visitor types (partners, contractors, etc.)

> Branded registration and check-in experiences

> Modern digital visitor log

> Optional badge printing and ID verification

4. Digital Signage

Real-time availability of meeting rooms and desks is displayed across:

> Digital desk signs

> Room displays outside meeting rooms

> Large screens in lobbies and collaboration zones

This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly.

5. Workplace Analytics

Data dashboards provide real-time insights into:

> Desk and room utilization

> Hybrid attendance trends

> Visitor activity

> Booking behavior and space demand

> Employee satisfaction with the office

This helps organizations make informed decisions about space planning, future office needs, and resource optimization.

Additional Features

> Microsoft Teams, Outlook, and Google Calendar integrations

> Mobile app and AI assistant (Yarvis)

> Multi-location and timezone support

> SSO support

> GDPR and ISO 27001 compliance

Who It’s For

YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries:

> Finance & Banking – for compliance and hybrid team coordination

> Healthcare & Hospitals – to manage shared resources, clinical spaces, and visitor access

> Government & Public Sector – for transparency, security, and facility oversight

> Education & Research Institutions – for managing rooms, labs, and campus scheduling

> Technology & Software – to support fast-moving, flexible hybrid workforces

YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies.

Business Benefits

> Lower real estate and operational costs by optimizing space usage

> Saved employee and management time

> Improved team coordination in flexible and hybrid environments

> Security and compliance for visitors and bookings

> Data-driven decisions about your workplace strategy

> Enhanced workplace experience for both employees and guests