Tutorbase - 2026 Pricing, Features, Reviews & Alternatives

Tutorbase is the all-in-one platform for tutoring centers and language schools. Schedule lessons, automate billing, manage leads, and calculate payroll—all in one system built specifically for tutoring businesses.

Stop juggling disconnected tools

If you're using spreadsheets for scheduling, a separate app for invoicing, WhatsApp for parent communication, and another system for tracking teacher hours—you know the pain. Data lives in five places. Nothing talks to each other. Weekends disappear into admin work.

Tutorbase replaces that chaos with one connected system where everything flows automatically.

Four pillars, one connected system

Students → Scheduling → Billing → Payroll

When a student enrolls, they're in your CRM. When you schedule their lesson, it's on the calendar. When the lesson happens, the invoice generates automatically. When the teacher completes sessions, their payout calculates instantly.

One flow. Zero manual work.

Students and CRM

Capture leads from your website and WhatsApp (95% open rates vs 20% for email). Track every inquiry through a visual pipeline until they become enrolled students. Manage families, payers, and student profiles in one place. No more leads falling through cracks.

Scheduling

Drag-and-drop calendar built for tutoring. Schedule one-on-one lessons, group classes, and trial sessions. Set up recurring lessons once—Tutorbase generates all future instances automatically. Room management prevents double-booking. Teacher availability syncs with Google Calendar.

Billing

Lessons become invoice line items automatically. Support for hourly billing, packages, prepaid credits, and custom pricing. Automated payment reminders reduce chasing. Cancellation fees and credit notes handled cleanly. No more weekend invoicing sessions.

Payroll

Every completed lesson automatically adds to teacher payouts. Flexible compensation: hourly, per-lesson, per-student, or revenue share. Weekend premiums, holiday bonuses, and manual adjustments all supported. One-click batch approval. Zero payroll disputes.

Who uses Tutorbase

Solo tutors tired of administrative chaos. Tutoring centers with 5-50 teachers. Language academies and test prep companies. Multi-location tutoring franchises.

If you schedule lessons and send invoices, Tutorbase fits.

Pricing that scales with your success

1% when you invoice. That's it.

No per-user fees. No per-lesson charges. No setup costs. Slow month? Your platform costs drop to zero automatically.

Most tutoring businesses pay $30-$150/month—and get everything included.

Why tutoring centers switch

CRM with lead pipeline (most competitors don't have this). WhatsApp integration (most competitors don't have this either). Drag-and-drop calendar (not form-based scheduling). Automatic lesson-to-invoice conversion. Teacher payroll built in (not a separate system). Multi-location support with centralized reporting.

Results from real customers

5+ hours saved per week on admin. 90% reduction in billing errors. 3 days faster payment collection. Zero payroll disputes.

Getting started

Free to start. No credit card required. Most schools are fully operational within 2-3 days. Our team helps import your existing data—students, schedules, billing history. We've migrated hundreds of schools from Teachworks, TutorCruncher, and spreadsheets without disruption.

Used by 500+ tutoring centers worldwide.