Datamolino Pricing, Features, Reviews & Alternatives

Datamolino

Data capture software for invoices, bills and receipts

4.92/5 (36 reviews)

Datamolino overview

What is Datamolino?

Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry. Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.

Users can upload invoices and bills as PDFs, as well as scans of physical documents, both via email and through drag-and-drop upload. With Datamolino’s collaboration options, clients can be invited to upload their invoices directly to Datamolino. Users and invited clients or colleagues can also comment on individual files.
www.datamolino.com

Pricing

Starting from
€17/month
Pricing options
Free
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, India, Germany

Supported languages

English, German, Czech
Datamolino screenshotDatamolino - Introduction (ENG)Datamolino screenshotDatamolino screenshotDatamolino screenshotDatamolino screenshotDatamolino screenshot: Manage multiple companies on one DashboardDatamolino screenshot: Review data extraction results and export status with easeDatamolino screenshot: Datamolino captures all key data. The user can edit the data before the export. Datamolino remembers the ledger account and tracking categories.Datamolino screenshot: Connect Datamolino with your Xero or Sage OneDatamolino screenshot: Datamolino captures line items on your invoices for easier bookkeepingDatamolino - 30s preview

Datamolino user reviews

Excellent
33

Very good
3

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.6
  4.8
  4.9
  5.0
Carol W.

Datamolino never fails me

Used daily for 1-2 years
Reviewed 2017-11-13
Review Source: GetApp

Pros
I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic. The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently. With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.

Cons
Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tom P.

Great Product, Excellent Customer Service

Used daily for 2+ years
Reviewed 2020-04-29
Review Source: GetApp

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough. The chat box in the lower right hand corner of the screen is always answered promptly and they go out of their way to help whenever they can.

Pros
Fully automated compared to other competitors. Great UI.

Cons
Price, but with everything - you get what you pay for. I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tim P.

An intelligent approach to document recongition

Used occasionally for 1-2 years
Reviewed 2019-03-08
Review Source: Capterra

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.

Pros
Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons
The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Anonymous

Your Virtual Automated Bookkeeper

Used daily for 2+ years
Reviewed 2020-08-14
Review Source: GetApp

Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.

Pros
Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.

Cons
Any issues that we have had have been dealt with quickly.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Brent B.

An Excellent Tool to Automate Invoice Processing

Used daily for less than 6 months
Reviewed 2020-05-21
Review Source: GetApp

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.

Pros
Datamolino has helped expedite and automate invoice management and processing immensely! I was tasked with decreasing the time it takes to process invoices. While we can't automate the process entirely, it has increased our efficiency and accuracy.

Cons
Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Datamolino pricing

Starting from
€17/month
Pricing options
Free
Subscription
Free trial
View Pricing Plans

There are two levels of subscription available, basic and advanced.
Pricing is based on the number of invoices to be processed per month.

Basic:
10 - free
50 - €17/month
100 - €33/month
150 - €47/month
300 - €89/month
500 - €140/month
Additional invoices processed for €0.33 per document

Advanced:
50 - €25/month
100 - €47/month
150 - €67/month
300 - €127/month
500 - €200/month
Additional invoices processed for €0.45 per document

Plans are available on request for users requiring more than 1000 invoices per month.

Datamolino features

API
Accounting Integration
Audit Trail
Billing & Invoicing
Invoice Processing
Multi-Currency

Accounting (282 other apps)
Activity Dashboard (375 other apps)
Alerts/Notifications (319 other apps)
Compliance Management (358 other apps)
Customizable Reports (242 other apps)
Data Import/Export (347 other apps)
Electronic Payments (232 other apps)
Expense Tracking (260 other apps)
Invoice Management (302 other apps)
Recurring/Subscription Billing (225 other apps)
Reporting & Statistics (411 other apps)
Reporting/Analytics (358 other apps)
Third Party Integrations (332 other apps)
Workflow Management (266 other apps)

Videos and tutorials

Additional information for Datamolino

Key features of Datamolino

  • OCR - optical character recognition
  • Invoice approval
  • Human-verified data extraction
  • Exports for accounting software
  • Support for multiple file formats
  • Upload via email
  • Sort and filter
  • Direct uploads from clients
  • Comments on files
  • Phone live support
  • Xero and QuickBooks Online integrations
  • Audit trail
  • Invoice sharing
  • Searchable online archive
  • Drag-and-drop upload
  • API
  • PDF and scanned document extractions
View All Features

Benefits

Users can collaborate with other colleagues or clients, by inviting them into specific folders, allowing clients to upload files directly rather than just sending them

Optical character recognition (OCR) with human verification removes the need for manual data entry

Datamolino can extract information including dates, amounts, and supplier details, and line item level information

Datamolino can extract data from PDFs and scanned invoices and receipts

Users can upload files both by email and through drag-and-drop