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Datamolino

Data capture software for invoices, bills and receipts

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Datamolino Pricing, Features, Reviews and Alternatives

Datamolino product overview

Price starts from

17

/user

Per month

What is Datamolino?

Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry. Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.

Key benefits of using Datamolino

Users can collaborate with other colleagues or clients, by inviting them into specific folders, allowing clients to upload files directly rather than just sending them

Optical character recognition (OCR) with human verification removes the need for manual data entry

Datamolino can extract information including dates, amounts, and supplier details, and line item level information

Datamolino can extract data from PDFs and scanned invoices and receipts

Users can upload files both by email and through drag-and-drop

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Phone Support
Knowledge Base
Email/Help Desk
Chat

Training options

Live Online
Documentation
Webinars

Datamolino pricing information

Value for money

4.6

/5

38

Starting from

17

/user

Per month

Pricing options

Free plan
Subscription
Free trial
Pricing range

Datamolino features

Functionality

4.8

/5

38

Total features

10

9 categories

Most valued features by users

API
Billing & Invoicing
Multi-Currency
Audit Trail
Accounting Integration
Online Invoicing
Invoice Processing
Search/Filter

Datamolino users reviews

Overall Rating

4.9

/5

38

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.49/10
Rating distribution

5

4

3

2

1

35

3

0

0

0

Pros
Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.

AR

Anonymous Reviewer

Ability to send supplier bills via email. The software is very easy to set up and use, and has matured considerably with great data recognition.

AR

Anonymous Reviewer

As a pub we use them to scrub all our invoices before passing them into Xero. The scrub has become better and better over time and saves me a huge amount of time.

SS

Steven S.

Cons
Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm.
AvatarImg

Carol W.

Sometimes price, occasionally makes mistakes on OCR.

TM

Thomas Michael S.

Sometimes when I scan receipts with my phone camera it fails to detect the invoice number... but those are just minor annoyances that can be quickly fixed through their site.
AvatarImg

Marius A.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Datamolino never fails me

Reviewed 5 years ago
Pros

I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic. The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently. With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.

Cons

Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An Excellent Tool to Automate Invoice Processing

Reviewed 2 years ago

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.

Pros

Datamolino has helped expedite and automate invoice management and processing immensely! I was tasked with decreasing the time it takes to process invoices. While we can't automate the process entirely, it has increased our efficiency and accuracy.

Cons

Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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An intelligent approach to document recongition

Reviewed 3 years ago

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.

Pros

Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons

The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Product, Excellent Customer Service

Reviewed 2 years ago

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough. The chat box in the lower right hand corner of the screen is always answered promptly and they go out of their way to help whenever they can.

Pros

Fully automated compared to other competitors. Great UI.

Cons

Price, but with everything - you get what you pay for. I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Your Virtual Automated Bookkeeper

Reviewed 2 years ago

Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.

Pros

Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.

Cons

Any issues that we have had have been dealt with quickly.

Datamolino FAQs and common questions

Q. What type of pricing plans does Datamolino offer?

Datamolino has the following pricing plans:
Starting from: €17.00/month
Pricing model: Free, Subscription
Free Trial: Available


Q. Who are the typical users of Datamolino?

Datamolino has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Small Business


Q. What languages does Datamolino support?

Datamolino supports the following languages:
German, English, Czech


Q. Does Datamolino support mobile devices?

Datamolino supports the following devices:
Android, iPhone


Q. Does Datamolino offer an API?

Yes, Datamolino has an API available for use.


Q. What other apps does Datamolino integrate with?

Datamolino integrates with the following applications:
Quickbooks Online, Xero


Q. What level of support does Datamolino offer?

Datamolino offers the following support options:
FAQs/Forum, Phone Support, Knowledge Base, Email/Help Desk, Chat

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