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ApprovalMax Logo

Robust financial controls made easy

Last updated: December 2024

Table of Contents

ApprovalMax - 2025 Pricing, Features, Reviews & Alternatives

What is ApprovalMax?

ApprovalMax is an award-winning B2B software platform used by businesses around the world to build robust financial controls. It streamlines the approval process by allowing users to create automated workflows to approve bills and invoices.

ApprovalMax integrates with platforms such as Xero, QuickBooks Online, and Oracle NetSuite to unlock powerful efficiencies for accounts payable and accounts receivable functions in any finance team.

Benefits of using ApprovalMax

Benefits for businesses:

- Automated approvals. Manage your delegation of authority with flexible approval workflows.
- Full control. From purchase order approval, to bill approval, and batch payment execution.
- Security and privacy. Stay safe and keep approvers out of the general ledger.
- Audit-readiness. Benefit from automatically generated audit reports and easily pass audits.

Benefits for accounting and bookkeeping firms:

- Clean data. Make sure your clients have clean and correctly coded data.
- Shared responsibility. Share responsibility and reduce your firm risks.
- Standardisation. Standardise your clients’ app stack with best in class approval workflows.
- New service offering. Broaden your service offering with the treasury function.

Starting from

54

Per month

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ApprovalMax's key features

Most critical features, based on insights from ApprovalMax users:

Access Controls/Permissions
Search/Filter
Document Management
Mobile Access
Workflow Configuration
Real-Time Data

All ApprovalMax features

Features rating:

Vendor Management
Third-Party Integrations
Status Tracking
Role-Based Permissions
Reporting/Analytics
Real-Time Notifications
Invoice Processing
Invoice Management
Financial Reporting
Expense Tracking
Duplicate Payment Alert
Compliance Management
Commenting/Notes
Approval Process Control
API
Accounts Payable
Billing & Invoicing
Audit Trail
Accounting
Alerts/Notifications
Customizable Fields
Customizable Reports
Business Process Automation
Purchase Order Reconciliation
Purchase Order Management
Project Management
Process/Workflow Automation
Purchasing & Receiving
Quotes/Estimates
Alerts/Escalation
Reminders
Reporting & Statistics
Aging Tracking
Risk Management
Accounts Receivable
Rules-Based Workflow
Sarbanes-Oxley Compliance
Secure Data Storage
Supplier Management
Accounting Integration
User Management
Version Control
Workflow Management
Client Management
Collaboration Tools
Compliance Tracking
Configurable Workflow
Content Scan
Corrective and Preventive Actions (CAPA)
Data Capture and Transfer
Data Extraction
Data Security
Document Review
Document Storage
Drag & Drop
Audit Management
ERP integration
Approval Workflow
For Accountants
For CPA Firms
Fraud Detection
No-Code
Onboarding
Order Management
Policy Management

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ApprovalMax logo
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ApprovalMax pricing

Value for money rating:

Starting from

54

Per month

Flat Rate

Pricing details
Subscription
Free trial
Free plan
Pricing range

ApprovalMax integrations (8)

Integrations rated by users

We looked through 25 user reviews, to identify which products are mentioned as ApprovalMax integrations, and what is the users perception.

Xero logo
Xero

Integration rating: 5.0 (5)

Dext, Xero & ApprovalMax together allow for a paperless office and a reliable, digital system of processing and approving ALL invoices. Invoices not yet approved are NOT accessible from the payment tab - avoids mistakes

SS

Sarah Sharkey

Financial Controller

Dext logo
Dext

Integration rating: 5.0 (1)

Dext reads invoices & pulls off data, we check, add narrative & account analysis / review supplier 'rule' to confirm analysis is correct then process the invoice which is then sent to ApprovalMax, via Xero, & to staff members based on workflow data

SS

Sarah Sharkey

Financial Controller

ApprovalMax support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

Knowledge Base
Email/Help Desk
Chat
FAQs/Forum

Training options

Webinars
Documentation
Live Online
Videos

ApprovalMax reviews

Overall rating

4.7

/5

25

Positive reviews

96

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.5/10
Rating distribution

5

4

3

2

1

21

3

0

0

1

Pros
It’s is wonderful software and helps to control the workflow management of approvals to a greater extent.
I love how easy it is to view invoices, purchase orders, etc. Great to see who else has reviewed and approved in the workflow.
ApprovalMax is great if you have a team or separate finance team/external sign-off. It’s intuitive to use, easy to build workflows & a great app for approvers.
Cons
Timely & repetitive having to copy a PO to bill. Lack of information available to users.
The workshops are too long and it’s difficult to keep track of new updates.
Approvers can add a note when approving or rejecting.

ApprovalMax FAQs

Q. What type of pricing plans does ApprovalMax offer?

ApprovalMax has the following pricing plans:
Starting from: $54.00/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)

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Q. Who are the typical users of ApprovalMax?

ApprovalMax has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Small Business


Q. What languages does ApprovalMax support?

ApprovalMax supports the following languages:
English


Q. Does ApprovalMax support mobile devices?

ApprovalMax supports the following devices:
Android, iPad, iPhone


Q. Does ApprovalMax offer an API?

Yes, ApprovalMax has an API available for use.


Q. What other apps does ApprovalMax integrate with?

ApprovalMax integrates with the following applications:
Cin7 Core, Dext, Slack, QuickBooks Online, Airwallex, Xero


Q. What level of support does ApprovalMax offer?

ApprovalMax offers the following support options:
Knowledge Base, Email/Help Desk, Chat, FAQs/Forum

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