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Top Rated Creative Management Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls and permissions allow administrators to customize user access, ensuring sensitive information stays secure. They simplify user management, prevent accidental alterations, and enable specific content visibility based on roles and responsibilities. Our reviewers in creative management software rated this feature as highly important.

3 Best Creative Management Software with Access Controls/Permissions

  • Trello - Highest rated for access controls/permissions
  • monday.com
  • Airtable

See other top Creative Management products with access controls/permissions

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the creative management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Trello logo
4.5
(23.4K)
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User insights about the access controls/permissions feature

Reviewers appreciate Trello's access controls and permissions for their simplicity and effectiveness in managing team collaboration. They find it easy to set up and customize access levels, ensuring only authorized users can view or modify specific boards, cards, or tasks. Users report that the system is secure and helps maintain data privacy. They also value the ability to limit visibility for sensitive information and the flexibility to invite multiple team members without restrictions, even on the free version.
“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

Creative Management key features coverage

Trello offers 5 out of the 6 key features for Creative Management software identified by reviewers:

Workflow Management4.5
Commenting/Notes4.7
Task Progress Tracking4.6
Task Management4.6
Version Control
Collaboration Tools4.5

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)
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User insights about the access controls/permissions feature

Reviewers highlight monday.com's access controls and permissions for their customization and ease of use. They appreciate the ability to assign different access levels to team members, ensuring data security and privacy. Users find it straightforward to invite team members and manage permissions, although some mention initial complexity and the need for more granular control. They value the role-based access and the ability to hide sensitive information, though some features are only available on higher-tier plans.
“This is crucial for me because you are dealing with different team members that her of different levels in different projects, this way you can comfortably be sure that your information is in the right hands.”
EE

Elizabeth E.

Vp Chief Publishing Officer

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

Creative Management key features coverage

monday.com offers 6 out of the 6 key features for Creative Management software identified by reviewers:

Workflow Management4.5
Commenting/Notes4.3
Task Progress Tracking4.6
Task Management4.6
Version Control4.0
Collaboration Tools4.4

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Airtable logo
4.7
(2.2K)
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User insights about the access controls/permissions feature

Reviewers appreciate Airtable's access controls and permissions for their efficiency and granularity. They find it easy to assign different access levels to users, ensuring data security. Users value the ability to restrict access to specific tables and columns, although some mention the need for paid plans to access advanced features. They report that setting permissions is straightforward, but note occasional difficulties with sharing bases and the high cost of adding external collaborators.
“this tools gives specific permissions on what they can edit in the workspace. We can select permission level for each of the collaborators”
JB

Jane B.

marketing Manager

“Being able to mark certain need-to-know columns as hidden for access levels, and read-only views for non-technical users. ”
Verified reviewer profile picture

Dylan C.

Lead Developer

Creative Management key features coverage

Airtable offers 6 out of the 6 key features for Creative Management software identified by reviewers:

Workflow Management4.5
Commenting/Notes4.7
Task Progress Tracking4.5
Task Management4.6
Version Control4.3
Collaboration Tools4.6

Pros and cons based on 2,222 verified reviews

70% of users rated Airtable 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,222 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Cons:

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Creative Management Software with Access Controls/Permissions in 2026

Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

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Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

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Manage your entire creative process in one customizable and intuitive platform. Creative teams can now keep track of all the assets they produce. From creating new campaigns to analyzing A/B test results, monday.com lets you customize your workflow according to your needs.

Read more about monday.com

Users also considered
ClickUp logo
Category Leaders

Productivity platform for marketing agencies

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ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

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Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

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Users also considered
Miro logo

Miro is a visual workspace for innovation

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Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Collaborate, ideate and centralize communication for your cross-functional team work. Try our 60+ deep integrations, explore 250+ templates and interactive frameworks to start collaborate quickly with your team

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

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Wrike is an online collaboration platform that can take your creative projects to the next level. Used by 20,000+ companies worldwide, Wrike offers tailor-made templates, customizable workflows, publishing tools, and proofing software. Turbocharge your team's creativity with Wrike.

Read more about Wrike

Users also considered
Float logo
Category Leaders

Professional services automation software

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Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Visme logo

The all-in-one online presentation, infographic tool

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Visme transforms the way you create & share engaging Presentations, Infographics and other visual formats. It's the only content creation tool you'll ever need to tell and present your stories and translate boring data. Work individually or as a team to collaborate. Publish online, share or embed.

Read more about Visme

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Ziflow logo

Creative review and approval -- Let your content flow!

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Leading online proofing platform for managing feedback on any creative asset on any device.

Read more about Ziflow

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Brandfolder logo

Cloud-based digital asset management and sharing platform

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Brandfolder is an online digital asset management platform for PR purposes, providing a private and public-facing repository for sharing logos, videos and more.

Read more about Brandfolder

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Nifty logo
Category Leaders

Project management, task tracking, & team collaboration hub.

learn more
Nifty is a remote collaboration hub designed to manage projects, goals, communications, and teams all in one place. With Nifty, all over the place becomes all-in-one place. Every part of managing a project's lifecycle is here.

Read more about Nifty

Users also considered
Flipsnack logo

Create magazines, catalogs, brochures and other publications

learn more
Flipsnack is an online, browser-based publishing tool used by people all around the world to create and publish digital catalogs, magazines, brochures, portfolios, reports, photo albums, newspapers, and many other types of publications

Read more about Flipsnack

Users also considered
Workzone logo
Category Leaders

Stay Organized. Meet Deadlines. Collaborate Better.

learn more
Project management software for Marketing, Operations, and IT Teams. Unlimited human support & training. Flat-fee, no add-ons, pay one for core users (not every login). Plans start at $8 per user per month.

Read more about Workzone

Users also considered
Marq logo

Build on brand

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Marq integrates brand guardrails into customizable templates, enabling teams to create, localize, and publish on-brand content at scale.

Read more about Marq

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Acquia DAM (Widen) logo

Digital asset management with service beyond compare

learn more
Flexible and easy to use, Acquia DAM (Widen) helps brands manage and distribute assets across teams, tools, and channels. Acquia DAM is available standalone or as part of Acquia Digital Experience Platform (DXP).

Read more about Acquia DAM (Widen)

Users also considered
Kontentino logo

Social media management tool for agencies & brands.

learn more
Plan, create, and review your posts directly in Kontentino. It allows you to collaborate seamlessly with copywriters, designers & others on your team. Clearly defined roles & task assignment make internal collaboration exceptionally smooth and effective. Find all visual materials stored in albums.

Read more about Kontentino

Users also considered
Celtra logo

Creative management platform for digital advertising

learn more
Celtra's cloud-based software solutions empower brands, media owners and agencies to leverage creative automation technology to drive the efficiency, speed and quality of their digital advertising production.

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Users also considered
OpenText HighTail logo

Share Files & Collaborate on Creative Projects with Hightail

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OpenText Hightail helps creative and marketing team streamline creative reviews and approvals on visual content.

Read more about OpenText HighTail

Users also considered
FunctionFox logo
Category Leaders

Timesheets & Project Management Software

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FunctionFox is an online project management and timesheet software designed for creative companies, such as advertising, graphic design, marketing, public relations, and multimedia firms. Users can monitor multiple jobs, assign tasks, manage remote workers, and keep projects on track and on budget.

Read more about FunctionFox

Users also considered
Bynder logo
Category Leaders

Digital asset management software to manage content

learn more
Bynder’s digital asset management platform enables teams to conquer the chaos of proliferating content, touchpoints, and relationships in order to thrive. We are the brand ally that unifies and transforms the creation and sharing of assets.

Read more about Bynder

Users also considered
Filecamp logo

Digital Asset Management software

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Filecamp is a cloud-based Digital Asset Management (DAM) software solution that helps creative companies organize and share their digital media such as images, videos, and brand guidelines. Filecamp have unlimited users in all plans, each user configured with their own set of permissions.

Read more about Filecamp

Users also considered
Function Point logo

Project Management for Creative Agencies & In-house Teams

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Function Point alleviates the chaotic nature of operating creative agencies, internal marketing teams and professional service firms. Used by over 600 customers across the world, the all-in-one solution helps teams connect each stage of project management.

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Users also considered
Filestage logo

For teams to manage their content review process

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Online proofing software for every stage of the creative review process. Share assets, collect feedback, compare versions, and track approvals in one place.

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Users also considered
Ganttic logo

Fully customizable project resource planning solution

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Ganttic is a visual resource planner designed for creative managers and team leaders looking for a solution beyond spreadsheets. It empowers you to build a customizable system for effective project, team, and equipment scheduling, ensuring your creative resources are aligned.

Read more about Ganttic

Users also considered

Key features for Creative Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Workflow Management: Reviewers value the ability to assign tasks, track progress, and integrate team collaboration efficiently, enhancing overall project flow. 96% of reviewers rated this feature as important or highly important.
  • Commenting/Notes: Users appreciate the ease of adding context, centralizing feedback, and facilitating clear communication among team members and clients. 93% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Reviewers highlight the effectiveness of real-time tracking, clear dashboard views, and the ability to monitor task completion and timelines. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Users benefit from creating, assigning, and tracking tasks, visualizing project components, and managing priorities efficiently. 88% of reviewers rated this feature as important or highly important.
  • Version Control: Reviewers emphasize the ability to compare versions, maintain an audit trail, and ensure clarity on the latest updates and changes. 88% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate tools for real-time input, tagging, and organizing feedback, facilitating seamless teamwork across remote and in-person teams. 87% of reviewers rated this feature as important or highly important.