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Top Rated Digital Signage Software with Access Controls/Permissions in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Access controls and permissions allow you to manage who can update, modify, or view digital signage content. This ensures security, maintains content integrity, and enables efficient delegation of tasks across various users and locations. Our reviewers in digital signage software rated this feature as important.

3 Best Digital Signage Software with Access Controls/Permissions

  • Yodeck
  • OptiSigns - Highest rated for access controls/permissions
  • Jotform

See other top Digital Signage products with access controls/permissions

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the digital signage software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Yodeck logo

Yodeck

4.9
(4.5K)
visit website

User insights about the access controls/permissions feature

Reviewers appreciate Yodeck's access controls/permissions capabilities, noting its ease of setup and management. They find it simple to add and remove users, assign roles, and control access to different workspaces. Users report that only authorized individuals can access and modify content, ensuring security. They mention the ability to create different user roles and granular control over permissions. However, some reviewers indicate a lack of integration with popular IAM systems, requiring manual user invitations.
“Being able to lock down areas on the signs and only permit marketing or other people limited access to just the parts they need is a big win.”
RT

Russell T.

Chief Technology Officer

“Allows our PR team to have access to upload content only, but not to add or delete players, which is handled by the IT team”
NB

Nathan B.

IT Technician

Digital Signage key features coverage

Yodeck offers 6 out of the 6 key features for Digital Signage software identified by reviewers:

Remote Display Management4.8
Playlist Management4.7
Layout & Design4.6
Multi-Screen Support4.7
Content Scheduling4.7
Data Security4.7

Pros and cons based on 4,530 verified reviews

86% of users rated Yodeck 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,530 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote management

Seamless deployment process

Versatile diGital signage

Cons:

Connectivity challenges

Troubleshooting difficulties

See pros and cons details

Pricing

Starting price:$8 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

OptiSigns logo

OptiSigns

4.8
(4.3K)
visit website

User insights about the access controls/permissions feature

Users find OptiSigns' access controls/permissions capabilities essential for managing screen content securely. They appreciate the ability to add users quickly, assign roles, and delegate tasks without granting full admin rights. Reviewers highlight the importance of controlling access to prevent unauthorized changes and maintain security. They mention the ease of setting up permissions and managing user roles. However, some users note that access control is not very granular and have experienced issues with customer support.
“Since our Optisigns signage display contained sensitive and critical company information it was important that access to the signage display to be fully controlled. Optisigns allows for access level control be put into place for various users.”
FB

Fausto B.

Technology Specialist and Asst Office Administrator

“All about control. This suite allows you to add users quickly and conveniently and assign the right permissions to the right person. ”
JW

Joseph W.

Dietary Supervisor

Digital Signage key features coverage

OptiSigns offers 6 out of the 6 key features for Digital Signage software identified by reviewers:

Remote Display Management4.8
Playlist Management4.7
Layout & Design4.6
Multi-Screen Support4.8
Content Scheduling4.7
Data Security4.7

Pros and cons based on 4,378 verified reviews

82% of users rated OptiSigns 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,378 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless implementation process

Convenient remote management

Cons:

Inconsistent player functionality

See pros and cons details

Pricing

Starting price:$10 other/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Jotform logo

Jotform

4.7
(2.7K)
visit website

User insights about the access controls/permissions feature

Reviewers appreciate Jotform's access controls/permissions capabilities for managing forms and safeguarding sensitive data. They highlight the ease of setting permissions, controlling user access, and customizing permission levels. Users report that Jotform allows administrators to restrict access to specific forms and parts of documents, ensuring security and compliance. They find the feature useful for collaboration and maintaining control over surveys. However, some reviewers mention difficulties with granting access and issues with HIPAA compliance.
“In essence, access controls and permissions in Jotform empower you to: Safeguard sensitive data Manage user access effectively Facilitate secure collaboration Optimize form workflows”
Verified reviewer profile picture

Muhammad G.

Document Controller

“JotForm provides access controls and permission settings, allowing administrators to control who can access, edit, and submit forms.”
DN

Debbie N.

Manager

Digital Signage key features coverage

Jotform offers 1 out of the 6 key features for Digital Signage software identified by reviewers, and its performance is highly rated by users with an average of 4.7 out of 5 stars:

Remote Display Management
Playlist Management
Layout & Design
Multi-Screen Support
Content Scheduling
Data Security4.7

Pros and cons based on 2,716 verified reviews

73% of users rated Jotform 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,716 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effortless form creation

Efficient survey development

Convenient diGital signatures

Cons:

Restrictive usage limits

High cost for advanced features

See pros and cons details

Pricing

Starting price:$39 flat rate/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Digital Signage Software with Access Controls/Permissions in 2026

Yodeck logo

Yodeck

Category Leaders

Cloud-based digital signage management platform

visit website
$8/mo + free players! Professional, easy-to-use and affordable digital signage solution makes it a breeze to upload, edit, schedule and display media on your screens in minutes. Just log in to our platform, no matter where you are, and connect with your customers.

Read more about Yodeck

Users also considered
TelemetryTV logo

TelemetryTV

Category Leaders

Cloud-based and scalable digital signage solution.

visit website
TelemetryTV is a cloud-based and scalable digital signage solution purpose-built for medium and large-sized enterprises. Brands like Amazon, BCG, Databricks, Starbucks, and Stanford University use TelemetryTV’s Progressive Web Application in both client-facing signage and corporate communications.

Read more about TelemetryTV

Users also considered
OptiSigns logo

OptiSigns

Category Leaders

Cloud-based digital signage software

visit website
OptiSigns is a cloud-based digital signage software that allows users to easily create and manage dynamic content for their business on any screen or TV. With a user-friendly interface and a range of powerful features, OptiSigns makes it simple to craft engaging digital signage displays that inform and inspire audiences.

Read more about OptiSigns

Users also considered
Scala logo

Scala

Digital signage creation & management platform

visit website
Scala is a digital signage solution providing customized digital communication to businesses including retail, hospitality, education & healthcare

Read more about Scala

Users also considered
QuickESign logo

QuickESign

Digital signage channel for Roku, FireTV, and Google TV.

visit website
QuickESign is a digital signage channel with a custom content builder that serves a variety of industries, available on Roku, Amazon FireTV, Google TV, and our new Enterprise player.

Read more about QuickESign

Users also considered
Sklera logo

Sklera

Content management and digital signage software

visit website
sklera is an on-premise and cloud-based software designed to help businesses create, manage, and simultaneously publish content across multiple digital screens. Supervisors can add images, videos, or web pages in presentations and organize them into custom playlists using a drag-and-drop interface.

Read more about Sklera

Users also considered
Box logo

AI-driven content, collaboration and workflow management

learn more
Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

learn more
Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Play Digital Signage logo
Category Leaders

User-friendly cloud-based digital signage software

learn more
Play Digital Signage is a cloud-based digital signage software that allows users to create, edit, and publish content to their screens anywhere in the world. The software is compatible with various operating systems, including Raspberry Pi, Linux, and Amazon Fire, and offers features such as offline functionality, zone management, and team collaboration.

Read more about Play Digital Signage

Users also considered
REACH logo

Digital signage software

learn more
REACH Media Network is a digital signage software and display provider that simplifies communication for organizations across various industries. The user-friendly platform empowers clients to create engaging, interactive signage, captivating lobby screens, and impressive video walls, enhancing digital communication with seamless integrations and unlimited support tailored to their success.

Read more about REACH

Users also considered
Displai logo
Category Leaders

Experience and digital signage solution

learn more
Raydiant’s Experience Platform empowers organizations to build strong, long-lasting relationships with their employees and customers by creating memorable, interactive experiences in-location and the workplace.

Read more about Displai

Users also considered
ScreenCloud logo
Category Leaders

Remote digital signage & screen content management platform

learn more
ScreenCloud is an online solution that transforms TV, iPads and other tablet devices into eye-catching digital signage for business or organizational deployment

Read more about ScreenCloud

Users also considered
Zeetaminds logo
Category Leaders

Simple, Secure and Scalable Digital signage software

learn more
Zeetaminds is hardware agnostic digital signage software which is Cost-effective, Robust and filled with powerful features. Manage 1000's of displays with ease!

Read more about Zeetaminds

Users also considered
Rise Vision logo
Category Leaders

Cloud-based digital signage tool for broadcasting content

learn more
Cloud-based digital signage software solution for schools, education, and businesses. Our large library of professionally designed Templates will help you easily share your message and save time.

Read more about Rise Vision

Users also considered
truDigital logo
Category Leaders

Digital signage solution

learn more
At truDigital, we don't just sell digital signage; we build relationships that grow with your business. Our passionate, full-time team in the U.S. isn't hidden behind screens – they're real people eager to support your vision.

Read more about truDigital

Users also considered
PosterMyWall logo

Easy marketing for busy people

learn more
All-in-one AI-powered marketing and design app to promote your next big idea. Say bye-bye to multiple apps 🤩

Read more about PosterMyWall

Users also considered
Spectrio logo

Keep Your Screens Fresh With Automated Content

learn more
Spectrio is a digital signage solution for businesses of all sizes with a digital signage media player, signage App Market, and simple cloud content management.

Read more about Spectrio

Users also considered
Xibo logo

Open-source digital signage platform

learn more
Xibo is an open-source digital signage platform designed to help businesses create, launch, schedule, control, and manage content across multiple digital networks. Administrators can configure permissions for users and groups to access specific functionalities and content, organize displays into logical sets and add layouts to digital signage campaigns.

Read more about Xibo

Users also considered
UPshow logo
Category Leaders

Interactive TV & digital signage tailored to every business.

learn more
UPshow is a dynamic consumer engagement platform that helps brands use their existing TVs to drive the outcomes that matter most to their business. It allows users to fully customize their own branded TV channel with the perfect mix of customer-generated content, entertainment feeds, digital signage, and trivia/games.

Read more about UPshow

Users also considered
NoviSign logo
Category Leaders

Award-winning Digital Signage Software

learn more
NoviSign is an award-winning Digital Signage Software powering 60,000+ screens globally. Recognized for its intuitive design, 50+ widgets, 400+ templates. Remote content management and seamless delivery across diverse media players, with offline functionality, make it a powerful, user-friendly tool

Read more about NoviSign

Users also considered
Look Digital Signage logo
Category Leaders

Digital signage software to control content on your screens

learn more
Digital Signage Software

Read more about Look Digital Signage

Users also considered
SmartSign2go logo

Bring your vision to life

learn more
Looking for a solution optimized for small teams? We are for you! Enjoy enterprise-level features with all the freedom, shareability, and support to make you love digital signs for life.

Read more about SmartSign2go

Users also considered
Scalefusion logo

Mobile Device Management Reimagined for a Modern Workforce

learn more
Scalefusion MDM allows organizations to secure and manage endpoints including smartphones, tablets, laptops, rugged devices, mPOS, and digital signages, along with apps and content. It supports the management of Android, iOS, macOS, Windows and Linux devices.

Read more about Scalefusion

Users also considered
XOGO Decision Signage logo

Digital signage solution

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XOGO is a cloud-based digital signage platform that allows you turn any screen into a digital sign. Easy to use and sets up in minutes. Your first sign is free!

Read more about XOGO Decision Signage

Users also considered
Media4Display logo

More than digital signage

learn more
Media4Display is a digital signage software allowing its users to display, content to communicate with clients, employees, visitors. Media4Display can be used in all kinds of places and sectors, such as healthcare, retail, logistic, education, manufacturing;

Read more about Media4Display

Users also considered

Key features for Digital Signage software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Remote Display Management: Reviewers appreciate the ability to manage and update content on multiple screens remotely, simplifying operations and saving time. 97% of reviewers rated this feature as important or highly important.
  • Playlist Management: Users value the ability to create, edit, and schedule playlists, enhancing content organization and relevance across multiple locations. 94% of reviewers rated this feature as important or highly important.
  • Layout & Design: Reviewers highlight the flexibility and customization options for creating visually appealing and unique layouts, catering to various content needs. 91% of reviewers rated this feature as important or highly important.
  • Multi-Screen Support: Users find managing multiple screens easy and efficient, allowing for synchronized or customized content across different locations. 86% of reviewers rated this feature as important or highly important.
  • Content Scheduling: Reviewers emphasize the convenience of scheduling content in advance, ensuring timely and relevant information display without manual intervention. 85% of reviewers rated this feature as important or highly important.
  • Data Security: Users appreciate the robust security features, including encryption and access control, ensuring the protection of sensitive information and compliance with industry standards. 82% of reviewers rated this feature as important or highly important.