Aestiva Purchase Order by Aestiva Software is a procurement & purchasing solution that enables organizations to create, manage, and approve purchase requisitions and purchase orders. The tool is used in various industries including education, finance, food and beverages, government, hospitality, manufacturing, non-profits, oil and gas, retail, and media. The solution supports multiple currencies and is available in different languages.
Aestiva Purchase Order is a browser-native solution and can be accessed on different platforms such as Unix, Linux, MS Windows, and Mac OS X. The solution offers audit capabilities to time-stamp purchase orders (PO) and generates auditor reports that can be drilled down to get specific PO details. The platform also offers sample designs that enable users to create purchase orders that resemble a spreadsheet or a form already used within the organization.
Aestiva Purchase Order offers a change order module that helps users replace an old PO with a new version, along with the re-approvals. The platform segregates suppliers on the basis of their region and allows different departments to view only those supplier details that are relevant to them. Users can also authorize specific people with powers to edit purchase orders even after they are approved.
Additional features offered by Aestiva Purchase Order include proxy user management, database engine, security management, and audit controls. The functionality of the platform can be extended by adding modules for custom shipping, logistics forms, invoice approvals, item catalog, and order entry. Aestiva Purchase Order can also integrate with existing ERP and accounting solutions.
We definitely recommend Aestiva's AP system. When searching for a system, we needed it to fit our needs and adapt as we change. Its been approximately 3 years since purchasing the AP system and we've made several changes and customization's along the way and are very happy with the results. Aestiva has been supportive of any changes we want and have even offered some of their own advice to help and enhance the product. We have several vendors through which our orders are sent directly using EDI. After we contacted the vendors initially , Aestiva handled the entire process from start to finish. Aestiva's AP system has allowed us to cut staff and go paperless. Increased accuracy of entering and paying invoices, has provided a more efficient way of monitoring our Spend Down on a daily basis. Sure, there has been mistakes along the way but Aestiva has always been fair and precise in handling the situation. I would be glad to answer any questions.
We definitely recommend Aestiva's AP system. When searching for a system, we needed it to fit our needs and adapt as we change. Its been approximately 3 years since purchasing the AP system and we've made several changes and customization's along the way and are very happy with the results. Aestiva has been supportive of any changes we want and have even offered some of their own advice to help and enhance the product. We have several vendors through which our orders are sent directly using EDI. After we contacted the vendors initially , Aestiva handled the entire process from start to finish. Aestiva's AP system has allowed us to cut staff and go paperless. Increased accuracy of entering and paying invoices, has provided a more efficient way of monitoring our Spend Down on a daily basis. Sure, there has been mistakes along the way but Aestiva has always been fair and precise in handling the situation. I would be glad to answer any questions.
Pros Flexibility to make it fit our needs and going paperless.
Cons Not knowing all the features it has to offer. Sometimes its a little hard to find and navigate through changes.
We have increased our productivity in the finance department with the implementation of this program.
Pros They are great with customization to help our company really get the most out of this software. Very attentive customer service.
Cons Some of It was not as intuitive as I would have liked, so I did have to call customer service a few times to get help. But they were very helpful and attentive.
Some software companies have a very limited product focus...say expense report. Aestiva supports many product offerings and does them all well. TRD started with Aestiva expense report. They tailor / develop the base product to your specs. I have never heard the words: "we can't do that" from Aestiva. Here's an example, one day I'm looking at an expense report form and it looks like a spreadsheet....with rows and columns. I ask Aestiva if they have a budget request form.....no they say but why don't we develop one? So we collaborated on the development of a budget request form and tacked on budget reporting as well. We've since added a half a dozen other forms to our "Aestiva Tool Box". If you have any type of manual form you're passing / emailing around for approval, give Aestiva a call. You will be glad you did.
Some software companies have a very limited product focus...say expense report. Aestiva supports many product offerings and does them all well. TRD started with Aestiva expense report. They tailor / develop the base product to your specs. I have never heard the words: "we can't do that" from Aestiva. Here's an example, one day I'm looking at an expense report form and it looks like a spreadsheet....with rows and columns. I ask Aestiva if they have a budget request form.....no they say but why don't we develop one? So we collaborated on the development of a budget request form and tacked on budget reporting as well. We've since added a half a dozen other forms to our "Aestiva Tool Box". If you have any type of manual form you're passing / emailing around for approval, give Aestiva a call. You will be glad you did.
The Washington Department of Ecology has successfully used an Aestiva procurement system to manage our purchase tracking system for many years. Aestiva has been responsive to our needs and has always been clear in their communications. Aestiva and Ecology recently completed a thorough executive overview of Ecology's use of the purchasing system and are updating some components Ecology had not updated for several years. We also chose to expand our use of Aestiva by adding another module. The Aestiva support group helped us through the process with excellent technical support and patience. Ecology plans to stay with Aestiva for the long term.
The Washington Department of Ecology has successfully used an Aestiva procurement system to manage our purchase tracking system for many years. Aestiva has been responsive to our needs and has always been clear in their communications. Aestiva and Ecology recently completed a thorough executive overview of Ecology's use of the purchasing system and are updating some components Ecology had not updated for several years. We also chose to expand our use of Aestiva by adding another module. The Aestiva support group helped us through the process with excellent technical support and patience. Ecology plans to stay with Aestiva for the long term.
Standard pricing plan
• PO-5: $2,995 (Up to 5 users) - Plus $199 per additional user.
• PO-50: $8,795 (Up to 50 users) - Plus $169 per additional user.
• PO-150: $17,995 (Up to 150 users) - Plus $119 per additional user.
OTHER PLANS (call for details):
• Unlimited-application pricing (cloud-based).
• Concurrent-user pricing.
• Everyone pricing.
• Enterprise pricing.
• Aestiva Purchase Order offers templates to create recurring purchase orders and allows managers to write a single PO for the entire contract period.
• The solution offers reporting capabilities that let users define report formats, export them to spreadsheets, and restrict their access to specific users by changing the security settings.
• Aestiva Purchase Order's supplier catalog feature enables users to upload their catalogs and use the search functionality to find a specific item across single or multiple catalogs.
• The solution is SOX complaint and ensures that users do not have to change anything in the software to meet the regulatory requirements.
• Aestiva Purchase Order can integrate with external systems using the Exchanger module which helps with the transfer of data between the Aestiva platform and other systems.
FAQs for Aestiva Purchase Order
Below are some frequently asked questions for Aestiva Purchase Order.
Q. What type of pricing plans does Aestiva Purchase Order offer?
Aestiva Purchase Order has the following pricing plans:
Starting from: $2995.00/month Pricing model: Subscription Free Trial: Available (No Credit Card required)
Q. Who are the typical users of Aestiva Purchase Order?
Aestiva Purchase Order has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Q. What languages does Aestiva Purchase Order support?
Aestiva Purchase Order supports the following languages:
Chinese (Simplified), English, French, Japanese, Spanish
Q. Does Aestiva Purchase Order support mobile devices?
Aestiva Purchase Order supports the following devices:
We do not have any information about what devices Aestiva Purchase Order supports
Q. Does Aestiva Purchase Order offer an API?
No, Aestiva Purchase Order does not have an API available.
Q. What other apps does Aestiva Purchase Order integrate with?
Aestiva Purchase Order integrates with the following applications:
Acumatica Cloud ERP, Epicor Financial Management, Accounting ASAP, QuickBooks Online, Shoeboxed, Dynamics 365, Microsoft Dynamics 365 Business Central, Microsoft Dynamics SL, Microsoft Dynamics GP, Sage 500, Blackbaud CRM, QuickBooks
Q. What level of support does Aestiva Purchase Order offer?
Aestiva Purchase Order offers the following support options:
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