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Schedulefly Logo

Schedulefly

Restaurant employee scheduling software

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Schedulefly Features

Features Summary

Functionality

4.7

/5

83

Total features

13

3 categories

Schedulefly features

API
Employee Database
Employee Management
Employee Scheduling
Forecasting
Kitchen / Menu Management
Messaging
Mobile Access

Common features of Scheduling software

API
Access Controls/Permissions
Activity Tracking
Alerts/Notifications
Appointment Scheduling
Approval Workflow
Attendance Tracking
Automated Scheduling

Price starts from

30

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.7

/5

83

Price starts from

30

Per month

learn more

Total Features

13

Unique features

  • Kitchen / Menu Management

  • Employee Database

  • Vacation/Leave Tracking

  • Shift Swapping

Functionality

4.5

/5

2.5K

Price starts from

49

Per month

visit website

Total Features

131

Features in Common

5

Unique features

  • Audit Trail

  • Customizable Branding

  • Time & Expense Tracking

  • Audit Management

Functionality

4.4

/5

1.2K

Price starts from

45

/user

Per month

visit website

Total Features

189

Features in Common

6

Unique features

  • Customizable Forms

  • Incident Management

  • Supplier Management

  • Multi-Location

Common Schedulefly comparisons

Schedulefly logo
7shifts logo
Scheduleflyvs7shifts
Schedulefly logo
HotSchedules logo
ScheduleflyvsHotSchedules
Schedulefly logo
When I Work logo
ScheduleflyvsWhen I Work

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend4/10

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Nice and simple, but maybe too simple?

Reviewed 2 years ago

One of our department heads had experience with this software from another job, and he was allowed to use it at our venue although the rest of our team uses Homebase. That manager obviously loved Schedulefly, but the rest of our department heads did not prefer Schedulefly. The manager has since moved away and we will be discontinuing the use of Schedulefly altogether.

Pros

This is a very stripped down scheduling solution with a low-tech feel. I love the daily crib-sheet emails, showing the scheduled staff in a very simple text-based format. I think that the way employees can be grouped by the roles they fill is much more intuitive and user friendly than with other solutions like T-Sheets or Homebase. I like that the cost is not based on the number of active users.

Cons

Because our theater uses project-based cost accounting, it's frustrating that I cannot assign a customer or job code to a given shift. I prefer a solution with an integrated time-clock function. I think you can get a time clock with schedulefly, but it comes at an additional charge.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simple, intuitive, restaurant-focused design allows seamless integration into your operation.

Reviewed 4 years ago
Pros

The software's ease of use means no training is required and this means that a lot of formerly time consuming issues - shift trades and shift checking for example - are so easily done that I have forgotten what it was like before we started using Schedulefly. The price is also fantastic. As is the customer service.

Cons

There is nothing to dislike about this software. FYI capterra verified me through my linked in profile and it is making me use my distillery as my organization. I also have Top of the Hill Restaurant and Brewery and that is the organization I use Schedulefly for.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly...making schedule management easy

Reviewed 4 years ago
Pros

It enables our users to do everything...time off requests, schedule availability and approvals are crystal clear and easily managed by our managers and staff.

Cons

No issues at all...it really fulfills all of our needs.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Simply Amazing!

Reviewed 3 years ago

We have been using Schedulefly since 2014 and loving every minute of it. From the first time we posted the schedule, and someone wanted to trade a shift - we directed right to Schedulefly. The ease of use for this system is absolutely amazing, while offering a level of detail you would find in systems costing thousands of dollars. There are so many cool features about Schedulefly - the one that we...

Pros

Schedulefly's ease of use is amazing. Amazing level of detail. Value-added reports, team messaging, system dashboard for all locations, post to one or all locations. Zero learning curve for new hires. Affordable pricing plans. When people here we use an online system they love it. Web based app for mobile device. Shift transfers and time off request take no time, and you can track for each team member. Hours and hours of schedule preparation has been cut down to minutes for every department manager.

Cons

Honestly, I haven't found an issue with the service

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Observations

Reviewed 2 years ago

The software helps us keep all scheduling in line while ensuring our employees are responsible for their own time off requests and pick up needs. The message wall is helpful to get a message out to the entire team.

Pros

I like being able to have a view of a schedules draft while being able to edit. It is also helpful they do not need to be both set to the same position.

Cons

It would be helpful to have a feature that lists a prefers to work and does not prefer to work designation that each employee can fill out. Sometimes employees will try to use their time off requests to accommodate their preferences, not necessarily their actual availability. It would also be helpful to have shift swaps made clear, separate from shift pick ups. The mobile version of the site doesn't allow me to see a quick view of the schedule for the day of the pick up request.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly makes scheduling easy

Reviewed 4 years ago

Everyone is on board with how to use it so avaialbility gaps have been closed and shift trading is easy!

Pros

I enjoy how easy to use this software is. User friendly. Very organized. Easy to update information. Clean and to the point.

Cons

I would like to see a mobile app for easy access on a mobile device. Alos would like to be able to trade shifts the day of. The software only allows within a 24 hour time window but some employees need same day swaps

Vendor response

Patience, thank you for the nice review! We've got an easy shortcut for you for your mobile device. Shoot us a note to support@schedulefly.com and we'll show you. Also, your employer has a setting in place preventing shift trades within 24 hours. That setting can be changed by them to enable same-day shift trades. Thanks! Wil (member of the Schedulefly crew)

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing customer service

Reviewed 3 years ago

We've had a fantastic experience with Schedulefly. We started using it with our first restaurant and as we've grown we've continued to use it.

Pros

The ability to communicate to our entire staff. We use the message wall for everything, and it's super user friendly and staff never miss a memo. We also sometimes communicate across all four restaurants in our group through a convenient dashboard which has eliminated the need for back and forth between managers.

Cons

Sometimes the schedule can be a bit difficult to read for some of our larger teams, but there's different ways to print so we work around it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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We love Schedulefly!

Reviewed 4 years ago
Pros

The time I save every day and how easy it is for my employees to view and manage their schedules are the best benefits of using Schedulefly for us. We went from a paper schedule with notes everywhere, sometimes lost in the shuffle, to a schedule that can be accessed and updated at any time, from anywhere, instantly. There is no excuse now for an employee not knowing their schedule or changes to the schedule!

Cons

There really isn't anything I would change. We have been using Schedulefly for more than 6 years and we love it.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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By far the best I have ever used....

Reviewed 4 years ago

You can swap shifts by sending the swap to one person or offering it to all staff. All shift changes are approved by management via smartphone or computer and real time alerts are sent out. Your schedule is posted on Schedulefly and all employees contact info is literally at your fingertips. Awesome way to staff and organize efficiently.

Pros

Schedulefly is the absolute easiest, most obviously simple scheduling software for a restaurant EVER. It never misses a text to anyone, it always stays right on time. There are no complications if you have whatever kind of phone, Schedulefly works. You could have a flip phone from 2008, have no fear...Schedulefly is going to still send you real time notifications and send real time notifications to the management team.

Cons

The only thing I wish was that Schedulefly had more of a following. They put HotSchedules to shame, Schedulicity to shame, etc. Unfortunately, both of those software systems tend to be used more which I think is a shame.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing Product

Reviewed 4 years ago

Communications with staff has increased dramatically. Staff is also able to request and offer shifts without manager involvement. As such, the time spent by management on scheduling has decreased dramatically.

Pros

Everything! The system is perfect for our use in contacting employees and scheduling them.

Cons

I have found nothing about this system that I dislike. However, it would be nice to be able to embed photos. I may simply not know how to do this, but would like to be able to let m y staff see actual promotional pieces and photos of specials etc.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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LOVE ScheduleFly!

Reviewed 3 years ago

We have been able to lower labor cost, increase the ease of distribution of training documents, communicate with staff members on an official platform, and made scheduling easy!

Pros

ScheduleFly is easy to use, customer service is fantastic and employees love the simple interface. I have used this software across 13 restaurants at one time and the benefits for labor cost are incredible!

Cons

There is nothing that I don't like! ScheduleFly is amazing!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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No Nonsense Solution

Reviewed 3 years ago

Schedule Fly has taken a major problematic factor of the restaurant business (no call/no shows) and reduced it to a rare occurrence. Employees can connect directly and the manager is not spending time fixing scheduling conflicts. They are very responsive and add a personal touch to business.

Pros

The interface for our business managers and staff is concise, easy to use and mobile friendly.

Cons

If there was more integration with our POS that would be beneficial.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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We all love it!

Reviewed 4 years ago

We have 4 locations and have been using Schedulefly for the past 12 years. It is great a management tool and the most efficient way to communicate, handle schedule requests, write, post and change schedules. Everyone appreciates the ease of use.

Pros

Ease of use Communicate with the entire team with one message Makes scheduling a breeze Our teams love it

Cons

We haven’t found any cons in the 12 years we have used Schedulefly

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Pro outfit! Worth every penny!

Reviewed 3 years ago

A lot of times you do not get the personal support that you need when integrating new technologies into your businesses. Any questions, changes, or simple explanation that was needed the team was on it, nights/weekends didn’t matter. The functionality is great from a single location standpoint, but going multi location, the dashboard was great interface was great. Easy to teach my management, and for the first time in a while we are heading to target labor numbers due to templates, and the financial tie in. Scheduling with Schedulfly for the next year paid for itself in the first week! This team is great to work with.

Pros

Easy access to multi location, great reporting tools with fully integrated labor financials. Very user-friendly, great template saving capabilities, for speedy scheduling.

Cons

That currently we do not have a POS that integrates with Schedulfly, but we are picking up a new POS that will, and excited to see the full integration.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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User-Friendly for the entire staff

Reviewed 3 years ago

Schedulefly allows our managers to focus on other tasks besides changing and managing schedules. The staff can be responsible for their own changes, etc...

Pros

Not only has our FOH staff enjoyed the product, the BOH staff also has really welcomed the different options of managing their schedules on their mobile devices.

Cons

I wish it was compatible with our POS system to help manage early clock-in times.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly Review

Reviewed 3 years ago
Pros

I love how easy schedulefly is to use. Training new hires to use the website is seamless and so straightforward. It makes time off requests so easy to schedule around. It’s just an awesome website to help communicate with staff.

Cons

I haven’t really had any issues with schedulefly so far. A full app would be cool!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Monen Family Restaurant Group

Reviewed 3 years ago

Overall , it is very easy and helps me be able to create a schedule quickly and efficiently.

Pros

Very user friendly for staff to figure out how to use!

Cons

I would like to be able to create new shift "in" times in real time rather than having to exit the schedule I am currently working on and go back to the page to add in a whole new shift time.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

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Amazing customer support, easy to use, intuitive.

Reviewed 4 years ago
Pros

Does one thing and does it well which is scheduling. So it's not bloated with add-on features or functionality making it simple to use even for non-tech savvy users.

Cons

Navigating dates in the reports screen takes too many steps. Needs to be simpler to select a date range to run a report.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Makes my LIFE easier

Reviewed 3 years ago

Being a manager of a restaurant with numerous employees, it becomes a struggle trying to keep up with every ones availability. Schedulefly has made it so I don't have to and I am able to spend the hour that i was using to remember everyone's schedule to actually focus on my work. Thank you Schedulefly Soulshine Pizza in Flowood thanks you very much.

Pros

being able to run reports. knowing when my employees have viewed their schedule.

Cons

not having an actually app but I am able to put the web page on my home screen

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing!

Reviewed 3 years ago

Really helps me keep track of multiple location and makes schedule building easy for my managers.

Pros

Love the ease of use, multi-unit dashboard, reports, templates and of course podcast!

Cons

The way text messages get formatted when I send out messages from the software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly Rocks

Reviewed 3 years ago

Time saver for staff using Schedulefly. Also makes employee trading shifts, giving up shifts and accepting shifts so much easier.

Pros

Very User Friendly. Great for multiple locations or single locations.

Cons

I have not seen any cons with this software.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Employee Scheduling software for a budget that works

Reviewed 3 years ago

For bottom dollar, it is a very good option. Much better than paper and pencil. Solid communication platform for staff too. Great entry level for someone with minimal needs

Pros

Very easy to use for managers and staff. Scheduling and budgeting simple but effective. Minimal set up

Cons

Internet worked fine for it. No app available which isn’t a deal breaker but at the time website was not optimized for mobile browsing

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great System!

Reviewed 3 years ago

Posting training documents to hold staff accountable, scheduling.

Pros

Ease of use, ability to communicate effectively with staff, and post documents.

Cons

Printability of time off requests and maybe some other reports.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly...save time and money!

Reviewed 3 years ago

Amazing customer support.

Pros

Really user friendly, and many more functions than just scheduling.

Cons

N/A This software will keep you from so many scheduling headaches.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Schedulefly review

Reviewed 3 years ago

The employees find it very convenient

Pros

I liked how easy it is to adjust the schedule when work times changed.

Cons

Requesting time off can be a little confusing