Project Management

Top 8 Project Management Apps For Team Collaboration

May 4, 2022

Remote teams need tech that fosters efficient project management and team collaboration for successful project outcomes. Here are eight top-rated apps that could help.

Barkha BaliWriter
Top 8 Project Management Apps For Team Collaboration

What we'll cover

Do you feel your project teams and stakeholders aren't aligned on goals or collaborating effectively? Are your projects suffering due to delayed client feedback and approvals, miscommunication, and lost emails?

Fret no more—there are tools that can help you manage projects efficiently while supporting team collaboration.

Project management and collaboration tools help you plan and run projects accurately. They prioritize faster, real-time collaboration, helping you cultivate effective communication. Working in a collaborative environment, multiple users can simultaneously manage and share tasks, projects, and updates.

To make your search easy, we compiled this list of eight top-rated project management and team collaboration tools based on reviews from users just like you. (Products are sorted alphabetically. Learn how we shortlisted these eight tools at the bottom of this page.)


1. Aha!

Aha! is product development software that helps product teams design strategies, crowdsource ideas, share product blueprints, and plan development. Users can create visual roadmaps—a timeline to define a goal or desired outcome—and invite team members to collaborate in real time.

You can use "@mentions" to add a user as a watcher or a commenter, and "#mentions" to refer to a roadmap record. This project collaboration tool also has to-dos lists to help you define workflows and assign projects to team members.

With Aha!, you can create a private portal for your employees and invite their suggestions, ideas, and opinions. It helps encourage employees to innovate and improve decision-making processes.

Aha! has a mobile app for Android and iOS users, and offers customer support via phone, email, or contact form.


Workflow board in Aha! (Source)

2. Avaza

Avaza is a business management solution with project management, team collaboration, invoicing, and expense management features, among others. It facilitates team collaboration to discuss projects and share ideas.

In Avaza, you can attach files to projects, annotate them, and get instant feedback from stakeholders. It also saves time on follow-up with online and email-enabled discussions. You can also invite customers to contribute to workflows by collaborating on projects and approving employee timesheets.

In terms of team collaboration, the app includes interactive Kanban boards to visualize and optimize workflows for each employee. You can filter workflows by status, team member, due date, and tags to check progress.

Avaza has a mobile app for both Android and iOS users. This group communication software offers customer support via live chat and email.


Messages in Avaza (Source)

3. Flowlu

Flowlu offers free collaboration tools to help teams collaborate on projects, discuss assignments, and share files. You can create private or group chats to communicate with your team, provide feedback, share ideas, and keep everyone updated on project progress.

Flowlu includes a smart notification feature that lets you choose the updates you want to follow and avoid cluttering your feed with irrelevant information. You can use comments and mentions to annotate files for teammates and discuss important details.

This project collaboration tool also lets users create a separate conversation for each project to keep all relevant information and files organized. You can send a response request to teammates to spur a prompt answer on a specific task, project, or customer.

With this online collaboration software, you can create customized mind maps, share them with teammates, and get their insights. Flowlu has a mobile app for both Android and iOS devices.

Flowlu offers a knowledge base and video tutorials to help users understand product functionality. You can reach its customer support team via chat.


Collaboration in Flowlu (Source)

4. GanttPRO

GanttPRO is a project management tool with a Gantt chart dashboard to help you plan and manage projects. It includes task management, team collaboration, resource management, and budget tracking features, among other capabilities.

GanttPRO’s team collaboration feature uses real-time data synchronization to track changes and keep you updated on project progress. Project managers can use comments and mentions to annotate tasks and leave information for team members. The project collaboration functionality also sends prompt notifications to team members about feedback.

GanttPRO users can add relevant files and documents to visualize their workflows and enhance visibility of task progress. The tool has a mobile app for Android and iOS devices. You can reach its customer support team via live chat, email, and phone.


Team management in GanttPRO (Source)

5. GoodDay

GoodDay offers real-time collaboration to support project planning and management. This software tool has an Action Required tracker which identifies who is responsible for a task, what they need to act on and when, and uncovers bottlenecks in real time.

GoodDay delivers a fully customizable task management module wherein you can visualize your tasks using list, boards, and Gantt charts. It also lets you customize task status, prioritize tasks, and organize workflows.

In terms of team collaboration, the app includes built-in chat so team members can connect in real time, start private or group conversations, share files, and collaborate on projects. GoodDay facilitates seamless project collaboration on files and documents with cloud storage integrations.

GoodDay also comes with personal, project, and custom calendars to help collaborative teams visualize project schedules, events, and task deadlines. It has an app for Android and iOS devices, and customer support is available via chat and email.


Team chats in GoodDay (Source)

6. Nimbus Note

Nimbus Note is a note-taking solution that supports team collaboration using real-time editing, mentions, comments, and privacy access. Teams can create and edit files in real time and also share them with stakeholders.

Using "@mentions," you can interlink notes, folders, workflows, and users to build your data network. Nimbus Note lets you post comments and attach documents to keep everyone on the same page. You can also use flexible permissions to grant or revoke access to your data, ensuring complete privacy.

This tool comes with a document scanner (OCR) to help you extract data from screenshots and annotate. It has a mobile app for Android and iOS devices. You can contact customer support via a query ticket.


Organizational chart in Nimbus Note (Source)

7. Process Street

Process Street is a process management tool that helps manage recurring workflows for your team. It lets you create a dynamic workflow using conditional logic, track progress, and collaborate with your team.

Process Street enables you to create and share collaborative checklists with different tasks assigned to employees, improving multi-stakeholder tasks and approvals. This project management tool also integrates with third-party apps such as Jira and Slack to facilitate smooth communication and better collaboration.

Process Street has a mobile application for iOS devices. You can contact its support team via chat or read about trending topics on its knowledge base.


Collaborative workflows in Process Street (Source)

8. Workzone

Workzone is project management software with collaboration tools to help you plan project layouts and share them with your team. This software lets your team share documents, collaborate, and record approvals.

Workzone offers a secure portal for each client to collaborate with your team, access relevant files, and give feedback or suggestions. It also comes with a secure file sharing option, enabling you to share files with your entire team and give access permissions to appropriate data. You can drag and drop files from your desktop into Workzone.

Teammates with edit permission can add markup comments directly on a file to save time and accelerate the review process. Workzone sends instant email notifications about file updates, comments, and approvals.

Workzone automates the approval process by emailing approval requests to respective parties, tracking and logging their feedback, and notifying those who are overdue. It also includes an approvals dashboard that displays the current status of all approval requests.

Workzone offers customer support via email, call, and message. You can also explore its resources page to learn about other products and services.


Team collaboration in Workzone (Source)

How to choose the best project management and collaboration apps for your business

This article covers eight software tools for project management and collaboration, but to determine which one best fits your unique requirements consider the following factors:

  • Identify challenges: You need to identify your process gaps that need to be filled. Are you seeking collaboration functionality to improve the feedback process? Looking to accelerate project review and approvals? Or simply help your team collaborate on projects, share files, and ideas? Once you have identified the challenges you want to address, the next step is to look for a tool that solves those specific challenges.

  • Evaluate collaboration features: Before finalizing your purchase, evaluate all features of your shortlisted tool. Consider tools that combine chat, video conferencing, screen sharing, project planning, and file sharing features in a single dashboard. Some key team collaboration features to look for include instant messaging, file annotation, approval tracking, and task management.

  • Explore integration capability: You most likely use several tools internally, such as a separate task manager, a workflow tracker, or a data transfer tool. A project management tool that integrates with your existing solutions will facilitate seamless collaboration.

Common questions to ask software providers when selecting a team collaboration app

  • What new team collaboration features are you planning to launch? This will help you understand which professional services and innovations the provider has planned to improve the application over time. Features such as virtual whiteboards and message boards can enhance team communication.

  • Will the cost to add new team members increase over time? Some software vendors give confusing pricing information, resulting in misunderstandings and unexpected fees. Before finalizing, evaluate all available pricing plans and ask if you'll need to pay extra to onboard new users.

  • Which technical support channels does the app offer? Some team collaboration apps are more complicated than others. You want a software provider that offers training and supports multiple technical assistance channels (such as call, email, and live chat).

How did we choose these products? We didn’t—you did.

At GetApp, we verify all our user reviews to recommend the most efficient tools for your business.

Our software recommendations reflect the views and experiences given by your peers. These recommendations are never bought or sold, nor based on the opinion of a single individual.

For this article we identified the tools from GetApp's Category Leaders in Project Management. Check out the full methodology description for the Category Leaders report here. To be listed in this article, each product had to:

  1. Have at least 20 unique product reviews published on GetApp within the past two years, with an average rating of 3.0 or higher as of April 24, 2022.

  2. Have team collaboration as one of the primary features along with project management, activity monitoring, resource planning, and task management.

  3. Meet our market definition for team collaboration software: “Team collaboration software helps employees collaborate with ease, communicate quickly, and share resources. Working in a collaborative environment, multiple users can simultaneously manage and share tasks, projects, and updates in real time.”

The eight products with the highest ease of use, functionality, customer support, value for money, and likelihood to recommend ratings are featured in this article from the GetApp Category Leaders in Project Management.

Disclaimer: We conducted this analysis based on reviews and ratings data as of April 18, 2022. In order to present the most up-to-date information, the product cards show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.

About the author

Barkha Bali

Hey there, I’m Barkha. I’m a writer at GetApp. I recommend businesses software they require through thoughtful and compelling content. I studied English Literature at Delhi University and Jamia Milia Islamia. I have been working in the Digital Marketing domain since 2017. Home base: New Delhi. (1-2) things about me: avid reader and enjoys listening to podcasts. The [1-2] tech trend[s]/innovation[s] I think you should keep an eye on 👀: How to stay ahead of industry change and tech diplomacy.
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