Avaza Pricing, Features, Reviews & Comparison of Alternatives

Avaza

All-in-one, client-focused project management for teams.

4.59/5 (328 reviews)

Avaza overview

What is Avaza?

Avaza is a business management solution which includes features for project management, resource scheduling, online timesheets, expense management, online invoicing, recurring invoicing, quotes and invoices, and more. Avaza also integrates with third party platforms to streamline workflows. Avaza is an integrated cloud solution for professional services companies and is optimized for tablet & mobile devices.

Users can easily run their entire client-focused business in Avaza, allowing them to run efficient projects with support for resource management, project & task tracking, time & expense management, quoting, invoices & online payments. Keep clients happy with online project collaboration. Drag & drop tasks and files as needed. View tasks in list view, Kanban boards or on Gantt charts.

Avaza helps businesses save time with easy time & expense tracking, as well as get paid faster with online payments directly from their invoices. Powerful reporting on metrics such as estimates by status, financial transactions, expenses by customer, and more, in order to provide business insight.
www.avaza.com

Pricing

Starting from
$9.95/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English
Avaza screenshot: Track Time & Expenses on the go with Avaza! Software to run your client-focused business.  Avaza.comAvaza screenshot: Access resource scheduling, and schedule projects based on team availability. Avaza screenshot: Send online quotes & invoices in minutes. Avaza screenshot: Stay on top of project reporting! Avaza screenshot: Access Avaza anywhere, on any device! Avaza screenshot: Work on tasks in Kanban, list-view or Gantt-view. Avaza screenshot: Bill clients for time, expenses and fixed amounts in minutes, and get paid online.

Avaza reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.5
  4.5
  4.7
Juliana Weiss-Roessler

Great to have everything from task management to invoicing in one place

Used daily for 1-2 years
Reviewed 2019-12-11
Review Source: Capterra

Avaza deserves a shout out for their customer service. You can reach them via chat, and you usually get a reply within a few minutes. They have the best service of any vendor I've ever worked with.

Pros
The task management system is robust and easy to learn, so onboarding new people is simple. And for us, a big benefit was going straight from project to invoice. No more importing or exporting information and doubling up on data entry tasks.

Cons
Scheduling recurring tasks is currently a little clumsy. You cannot set a task for "First Monday" of the month, for example. However, I'm told they have improved scheduling for recurring tasks in the works by their customer service.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Simon Darcey

An excellent, intuitive, and easy-to-use project & task management system

Used daily for 6-12 months
Reviewed 2020-05-10
Review Source: Capterra

Right from the outset, the sales process and demonstration walkthrough made the decision to migrate to Avaza easy. Avaza's importing process enabled us to export tasks from our old system and import into Avaza. Avaza's support is very responsive - and they've even made changes based on suggestions from me.

Pros
I have used a raft of alternative task & project management SaaS (software as a service) solutions. Additionally, I have trialled around 15-20 different task & project management SaaS solutions. With out a doubt, Avaza is the best solution I have ever used; it is intuitive, easy-to-use, very responsive in speed, has a great smartPhone app to compliment the web-based system, it integrates with Xero (for accounts), and has a raft of sophisticated features and views (Kanban-styled boards, Gantt Charts, task lists, priority views, status views, etc, etc etc!). The features we don't as yet use include Estimate and Invoicing creation, but we may well move to using these too.

Cons
A great SaaS solution and I think if I was to want to additional features added, then one would be chat integration (currently comments are available, but no chat). And the 2nd would be an enhanced file management facility, whereby you could upload to a File Repository/Folder, tag the image, assign it to a project, rename the virtual file name, and move it to another folder for housekeeping.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Sarah Patterson

Functional but not a perfect fit

Used daily for less than 6 months
Reviewed 2018-03-12
Review Source: Capterra

Pros
I liked the clean structure of Avaza, and the budget features. It's a good option for a business who doesn't rely heavily on project management to drive their productivity. Their customer service was very helpful though when I was letting them know we were going in another direction and they genuinely seemed to want to know what was driving our decision.

Cons
We run a marketing/PR based business, and we were looking for a one-stop-shop project management and back office system. While we knew that was a long shot, we tried Avaza for several months and even gave them a second go when our current system wasn't doing everything we needed as well. I would have liked to see Avaza have different dashboard customization views so we could tailor the system to be more project centered instead of a financial view upon logging in. Since we use a different billing and accounting software, this data on our dashboard would remain blank and the dashboard wouldn't even be utilized. Also by the time we added all of our employees and contractors to have timesheet accessibility, we would have been paying a lot more in extra monthly fees than we were looking to spend. It just started really adding up for us when other software companies offer these options within their pricing tiers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Rachel Brook

All the basic project management needs for a reasonable price

Used daily for less than 6 months
Reviewed 2020-02-06
Review Source: Capterra

Very easy to use. When in doubt or have questions the support team is very helpful and responds quickly. The live demonstration was very useful and helped answer a lot of my questions.

Pros
I liked that I could have up to 10 users included in the $39.95USD per month fee and that additional users were only $5USD per user per month. You get all the features for a set monthly price and it is extremely affordable and easy to use.

Cons
The only thing that Avaza did not meet in my expectations was the ability to integrate timesheets with QuickBooks. Otherwise, Avaza ticked a lot of boxes that other companies did not.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Grace L

Great project and resource management tool

Used daily for less than 6 months
Reviewed 2019-11-14
Review Source: Capterra

I've looked into so many project + resource management tools – from Trello to Airtable to Monday.com – and Avaza is the only one that allows me to create projects, estimate hours, manage capacity, and track time in the same platform, without spending a lot of time configuring it. I was able to set up Avaza using a project spreadsheet I had already created and the whole configuration process was pretty quick.

Pros
I love that it combines resources management and project management into one tool. Perfect for small design studios and agencies that need to know if their employees have the bandwidth to take on a new project (it also takes into account holiday/vacation time!). I use Avaza to create project estimates for clients, knowing that I can easily import from a spreadsheet and adjust timeline/dependencies once the project is confirmed. All on the free plan, too!

Cons
The UI could be a bit better-designed. There are some things, like the top toolbar design and the navigation menu for projects, that aren't really the best user experience. But then again, I'm a designer. My only complaint is that it's hard to bulk-edit tasks and it's not possible to do so with CSV import; you can't even select multiple tasks to delete, which can be an administrative time suck if you have a lot of tasks to edit/delete from a project.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Avaza pricing

Starting from
$9.95/month
Pricing options
Free
Free trial
Subscription
View Pricing Plans

All Avaza features except recurring tasks are included in the FREE account, including unlimited projects, unlimited project users & unlimited tasks.
There are some limitations on the number of free admin/timesheet users, scheduling users, customers & monthly invoices. These can be extended by upgrading to paid plans.

Paid Plans:
Startup - $9.95 per month - includes 2 timesheet users & 50 invoices per month
Basic - $19.95 per month - includes 5 timesheet users & 100 invoices per month.
Business - $39.95 per month - includes 10 timesheet users & unlimited invoices.

Avaza features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Tracking
Third Party Integration
Timesheets

Progress Tracking (130 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Avaza

Key features of Avaza

  • Project collaboration with customers
  • Multicurrency expenses, credit notes, payments & invoicing
  • Collaborate & reply to task discussions via email
  • Support for split payments across invoices
  • Daily & weekly timesheets
  • Credit card & PayPal payment integration
  • Accounts receivable
  • Customizable invoices
  • Document management
  • Budget management
  • Project & task management
  • File sharing
  • Online time tracking
  • Agile, Scrum & Kanban support
  • Cost-to-completion tracking
  • Billable & non-billable hours
  • View all tasks in one page
  • Resource scheduling
  • Timesheet approvals
  • Expense approvals
  • Online quotes & estimates
  • View latest activity feed for relevant projects.
  • Assign tasks and projects based on team availability.
  • Enable automatic notifications for tasks and timesheets.
  • Enable automatic reminders for tasks and timesheets.
  • Set up project budgets and view profit/loss
  • Assign due dates to tasks & sync with external calenders
  • Sync project tasks with Google Calendars
  • Allow clients to log in and view key project stats.
  • Leave comments for team member and keep everyone in the loop
  • Change portal name and url to brand your business.
  • Import bulk data to get started easily.
  • Collaborate on tasks with comments.
  • Store documents online for easier access.
  • Receive online payments via Paypal, Payoneer and Stripe.
  • Create tasks and expenses via email, comment on tasks & more
  • Send online estimates to clients in minutes.
  • Create multi-currency billable and non-billable expenses.
  • Manage files and documents in projects.
  • Forecast project costs and billables based on schedules
  • View tasks in Gantt Charts and enable dependencies
  • Send clients detailed invoices and get paid online
  • Access multi-currency expenses.
  • Set up estimates and invoices in any language.
  • Use Avaza to manage your remote team.
  • Set up flexible billing rates for projects and users.
  • Set up multiple projects per client.
  • Receive partial payments on Invoices.
  • View progress reports on projects and tasks.
  • Set up project budgets, and track time and expense costs.
  • Enter project notes for each project.
  • Plan projects out in resource scheduling.
  • Create new projects from existing project templates.
  • Track billable and non-billable time on projects.
  • Track project progress and budgets
  • Forecast project billables & costs with resource scheduling
  • Send quotes to clients in minutes, and get approval online
  • Receive real-time analytics via our reports.
  • Review what your team is up to in real-time.
  • Real-time notifications for timesheets, expenses & tasks
  • Access real-time reporting for all projects
  • Get updated when someone updates a task or comments on it.
  • Get paid online in minutes via Paypal, Stripe and Payoneer.
  • Set up recurring invoicing for projects and clients.
  • Enable recurring tasks to automate your workflow
  • Allocate resources to projects based on availability.
  • Assign resources to projects based on availability.
  • Search for users, projects, expenses, tasks and invoices.
  • Avaza uses bank-grade security to secure your data.
  • Enable Google single sign-on for your team.
  • Track project and task statuses easily
  • Report on project and team performance.
  • Set estimate hours, and start & due dates for tasks.
  • Schedule tasks based on team availability.
  • Track task progress using status and percentage complete.
  • Access over 1000+ integrations via Zapier
  • View billable and non-billable time tracked per client.
  • Use the global timer from anywhere in the app.
  • Track time in day or week view, or via the global timer.
  • Manage flexible workflows in Avaza.
  • Add and remove widgets from the account dashboard
  • Manage user availability per day.
  • Prioritize tasks using drag & drop
  • Upload and save expense receipts.
  • Enter time manually on tasks and projects.
  • Budget for projects in fixed amounts or hours.
  • Avaza uses latest exchange rates for conversions.
  • Easily bill time, expenses and fixed amounts to clients.
  • Budget per project, user or task, and report on it.
  • Import and export bulk data as needed.
  • Drag & drop tasks to re-order them.
  • View account-wide profit/loss statement
  • Track time and expenses and enable approvals where needed.
  • Track real-time project cost based on time and expenses.
  • Set up tax types and report on taxes on invoices.
  • Assign user's role-based permissions to limit account access
  • Sync project tasks to team calendars.
  • Automate workflows with our extensive integrations.
  • Categorize projects, customers and users for easy reporting.
  • Estimate project and task cost based on projections
  • Add and remove widgets to create your account dashboard
  • Manage task dependencies on Gantt Charts.
  • Filter tasks by due dates, assigned to, and more.
  • Estimate projects for clients and get approval online.
  • Manage flexible billing rates
  • Set up approvals for timesheets and expenses/
  • Customize your Avaza sub-domain.
  • Archive team members and retain data for reporting.
  • Track vacation and leave for your team in Avaza.
  • Track percentage complete on tasks, and report on this data.
  • Report on key project and user stats at any time.
  • Report on time spent on each task versus estimated hours.
  • View user availability based on bookings
  • Track employee hours and view staff utilization.
  • Track deadlines for tasks and projects easily.
  • Track billable hours easily in one-click
  • Tag tasks, projects and users for easier reporting.
  • Run reports to view team performance and budget utilization.
  • Upload documents to tasks, projects, estimates and invoices.
  • Assign and manage task deadlines, subtasks and more
  • Manage client contacts and assign user roles if needed.
  • Collaborate with your team via Avaza task notifications
  • Manage project budgets, tasks and deliverables.
  • Comment on tasks and keep relevant team members in the loop
  • @mentions team members in task comments.
  • Receive email alerts for tasks and timesheets.
  • Import clients and client companies into Avaza.
  • Set up user tags to define departments for easier reporting
View All Features

Benefits

Integrated solution: Avaza is a cloud-based software suite that offers project management & collaboration, timesheets, expense management, quoting and invoicing - all in one place. Small businesses can now access ERP-level functionality at competitive rates.

Any device: Avaza is accessible online without download or installation on any device, and is 100% optimized for smartphones and tablets, with native mobile apps for Android and iOS.

Invoicing to payments: Send professional looking invoices in moments, and seamlessly accept online payments. Access multi-currency expense tracking, flexible credit note functionality and powerful reporting tools to understand revenue, review customer transactions, issue statements and track receivables.

Simple and intuitive interface: Avaza offers an easy-to-use interface for managing tasks. Choose between list view, Kanban view, or Gantt view for tasks, and drag and drop tasks and files where needed. Access all your, or the entire team's tasks, in one page. Easily view estimated hours per task, and actual hours logged against them.