Glasscubes Pricing, Features, Reviews & Comparison of Alternatives


Simplify group collaboration in a user-friendly environment

4.61/5 (188 reviews)

Glasscubes overview

What is Glasscubes?

Glasscubes is a cloud-based collaboration platform used by enterprise and government. It provides an efficient way to collaborate, by storing and sharing information outside of an organization's firewall that's secure, accurate and accessible from anywhere.

Glasscubes is designed to provide an efficient way to share files, manage projects and communicate, all from a central, secure online workspace. Whether users need to connect with co-workers, clients or partners, Glasscubes ensures that users all work together in the most productive way. Glasscubes supports secure file sharing, task management, remote teamwork, group intranet, client and partner portals, knowledge management, communication and broadcasting, and more.

Combine a central ‘go-to’ file repository with powerful document management functionality for simple and secure file sharing, and easily assign tasks and priorities, to individuals or groups. Connect distributed teams in a user-friendly online workspace, and organize communication, encourage collaboration and improve teamwork. Customize and brand portals that provide an efficient way to collaborate, by securely storing and sharing information outside of the organization's firewall. Create a culture of idea-sharing and innovation by giving teams the power to create, share and search content, all managed from a central location.


Starting from
Pricing options
Value for money
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Business size



United States, Australia, Canada, Europe, Germany and 3 other markets, Latin America, Middle-East and Africa, United Kingdom

Supported languages

English, French, German, Hungarian, Polish and 3 other languages, Portuguese, Russian, Spanish
Glasscubes screenshot: Dashboard with full custom branding includedGlasscubes - The modern intranet & extranetGlasscubes screenshot: Secure file sharing & document managementGlasscubes screenshot: Effective team collaboration and communicationGlasscubes screenshot: Project management with Gantt chartGlasscubes screenshot: Task and project managementGlasscubes screenshot: Shared and private calendarsGlasscubes - Task & project managementGlasscubes - Team communication & collaborationGlasscubes - File sharing & document managementGlasscubes - Overview

Glasscubes reviews

Value for money
Ease of use
Customer support
Nick Silverstone

Glasscubes Intranet/CRM - What a find

Used daily for less than 6 months
Reviewed 2018-08-17
Review Source: Capterra

Our experience with Glasscubes has been an extremely positive one since the moment I first spoke to Craig. He conducted two online presentations, which having sold software for 18 years, I think are some of the best I have had. Clear, concise, informative, in plain english and no hard sell (just let the product do the work for him!). The implementation and on-boarding process is both intuitive and straight forward with lots of support both from the team and from online content, which is excellent. Nothing is too much trouble for our primary contacts. Pound for pound, Glasscubes exceeds expectation and I can only imagine will get better and better. Yes there are improvements that can be made but their 'vote for new functionality' that clients can access will enable them to prioritise and gauge what to do next. We are a team of 13 and the overwhelming feedback has been really positive from the whole company and has made us far more collaborative, centralising all our work and creating a focal point for our company. I very much look forward to working with Glasscubes for many years to come and if they maintain their standards, they will become a real force in this market and a natural choice for small SMEs.

- Easy of use - Breadth of Functionality - Amazing support - Great supporting documentation - Cross platform and device availability

- would like to see smoother integration with MS Office suite (both on PC and Mac). I appreciate refinements to this process are ongoing. Working on a Mac, it this is slightly clunky but really not a deal breaker in anyway.

Response from Glasscubes

Hi Nick,

Thank you for your review. Just as an update for you, we are currently developing our Microsoft Office 365 integration. We anticipate it being launched towards the end of this quarter.

Best regards,

The Glasscubes Team

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Samuel Davies

Glass Cubes for Shared documents internally

Used daily for 6-12 months
Reviewed 2019-09-24
Review Source: Capterra

It is a good system here has been some bugs but generally, the security and structure is better for our organisation than relying on google drive

It is an excellent way to store documents by department, and limit access to certain documents by junior staff

Multiple parties can not edit the same document at the same time as it locks to one user- unlike google docs

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Lucy LeClaire

Must Have Portal!

Used daily for less than 6 months
Reviewed 2020-04-08
Review Source: Capterra

We have struggled internally with employee communication. Glasscubes provided the solution to this problem. Now, we are able to communicate daily with our employees and have all files in one space instead of employees having to travel to a managers office.

Ease of use and compatibility. Our employees were able to adapt quickly and we have received positive feedback. We have dedicated dashboards for each department and all of our files are stored here.

Image on news/update section distorts as the same image is used for two different sizes.

Response from Glasscubes

Hi Lucy,

Thank you for your feedback. It is possible to crop the news article images separately, so that neither is distorted. Here are some instructions for you: Don't hesitate to reach out to us if you need any assistance with that.

The Glasscubes Team

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Cheap and cheerful collaboration

Used daily for 1-2 years
Reviewed 2019-01-23
Review Source: Capterra

Ease of set-up and simple cost model. Sharing documents with suppliers is non chargeable license. Fast on boarding

Poor versioning, real basic desktop UI, poor integration with mobile platforms

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 6/10

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Jennifer Cockram

Fantastic Programme

Used daily for 2+ years
Reviewed 2020-03-18
Review Source: Capterra

The key benefits is that all the documents we need to access and use can all be stored in one place for everyone to access. My life has been made simpler as I have just one place to go to find the information I need. I can also do this on-the-go which is ideal for me as I work away from the office most days.

The programme is really easy to navigate and the functionality is simple to use. There is also a search facility which I find really useful. I also like the fact that you can communicate easily with colleagues via the message system or leave comments against files to inform others of any changes, etc. This is particularly useful if you work in a virtual network or team. There is also an app that you can download on your phone or tablet so you can access files on the move.

The only downside I have found is that I need to download documents to edit and then re upload, but that is down to my institution not the programme itself. The system can be accessed on a desktop if you work for an institution which allows it.

Rating breakdown

Ease of use

Likelihood to recommend: 10/10

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Glasscubes pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Team Edition: From £25 per month
Workgroup Edition: From £50 per month
Enterprise Edition: From £100 per month

Glasscubes features

Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Collaborative Workspace
Customizable Branding
Document Management
Document Storage
File Management
Permission Management
Reporting & Statistics

Access Control (212 other apps)
Drag & Drop Interface (174 other apps)
Search Functionality (251 other apps)
Third Party Integration (212 other apps)
Workflow Management (137 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

GetApp Analysis

When team members connect in an online community, they’re better able to share knowledge and make smarter business decisions. Glasscubes creates the online communities that professional teams are using to thrive. The web-based software allows users to instantly share information in a way that’s fast, secure, reliable, and accurate.

Designed for disparate groups of people who need a way of sharing information, collaborating, and working together, Glasscubes improves the transfer of knowledge and drives innovation. Key features, like secure file storage, document management, task and project management, team collaboration, and intranet/extranet functionality work in concert to boost productivity within teams.

What is Glasscubes?

Glasscubes is web-based software that gives teams a strategic and effective way to collaborate, share and store information in the cloud. Private online storage and content control give users easy access to their own documents and other information, regardless of the devices they’re using.

Glasscubes is often used by professional groups that are looking for central, secure locations to save and share files. The platform is especially flexible, as there are no restrictions on the types of files that users can store and no limit on individual file sizes. Files can be uploaded in bulk or emailed into the cloud on an individual basis. Not only does Glasscubes prevent team members from working on different versions of the same file simultaneously, which can have disastrous results, but it promotes collaboration and teamwork with internal messaging features and activity feeds for teams. Because the app encourages social interactions, it is ideally suited for businesses that want to improve community and increase productivity.

Who is Glasscubes For?

  • Experience level: All experience levels
  • Industry: Corporate and public sector organizations
  • Business size: All business sizes
  • Departments/roles: All departments
  • Budget/point: Team pricing starts at £25/month
  • Example customers: British Council, LG, Indo Zambia Bank

Main Features

Secure File Storage

Teams now enjoy far greater security when they store files in the cloud than when they store them on desktops or company servers. Glasscubes provides secure cloud storage to its users, with no limits on file sizes or restrictions on the types of documents that users can upload.

Once you’ve uploaded your work files to Glasscubes, you’ll have a central repository that can be accessed from any device with an internet connection. Every file you upload to Glasscubes is version controlled, which prevents colleagues from accidentally working on older versions of a document that you have shared. An Offline File Sync feature is also available as an option if you’d like to have the files you worked on while you were offline automatically synced to the workspace the next time you have an internet connection.

Team Collaboration

Email has been replaced. For teams that work at lightning speed, instant chat and activity feeds are much more effective ways to communicate. Glasscubes’ team collaboration software allows users to post relevant communication publicly, so all of their colleagues can see and respond in real-time.

To get the most use out of Glasscubes, you should move all of your work conversations into the platform. Workspace activity feeds ensure that everyone is caught up on the latest announcements, with a real-time summary of what’s happening that includes discussions, questions, and comments displayed with quick links for easy contribution. Instant chat is also available for more one-on-one conversations, such as when you want to make arrangements or send updates on a project to a specific colleague.

Task & Project Management

The time it takes to complete projects decreases when people have all the required resources at hand. Glasscubes has been designed to support growing teams, with comprehensive task management, file sharing, and scheduling tools. All of these tools are accessible from a centralized online dashboard.

Use Glasscubes’ task management tool to assign tasks and set priorities. You can assign tasks to individuals or groups. Advanced features also allow you to set task dependencies, use Gantt charts, and run critical path analysis to keep projects on track. Dividing your workspace into separate projects, each with distinct activities, is another way to manage projects in a secure and confidential manner.

Intranet & Extranet Functionality

Glasscubes serves as a cloud-based alternative to traditional intranets and extranets. The software brings teams together inside shared workspaces, which encourages social interactions and boosts productivity. White-label solutions let companies customize their accounts, workspaces, and communication, as well.

Whereas intranets have a reputation for being difficult to navigate, Glasscubes is the opposite. The platform uses a simple interface, and there’s no IT setup, maintenance, or support required. When you invite team members to join a workspace, you’ll be able to share files, assign tasks, and organize files securely. Workspaces, much like intranets, are an ideal solution if you work with different groups of people, projects, or even events.


Currently, Glasscubes supports bespoke integration only.


Glasscubes offers a free 30-day trial for new users, with full features, unlimited workspaces, and telephone support. Three paid editions are available. The Team edition costs £25 per month, and it includes five users. The Workgroup edition costs £50 per month, and it also includes five users. Finally, the Enterprise edition starts at £100 per month, with the number of users subject to the plan.

Bottom Line

  • Creates an online community that strengthens relationships
  • Secure file storage and document management in the cloud
  • Ideal for both corporate and public sector organizations
  • Cloud-based workspaces facilitate decision-making and drive innovation
  • Bespoke solutions available for groups with custom requirements

Videos and tutorials

Additional information for Glasscubes

Key features of Glasscubes

  • Shared workspace
  • Extranet portals
  • Mobile access
  • Team permissions
  • Private messaging
  • News feed
  • Dashboard & workspace customization
  • Custom URL
  • Offline file sync
  • White labelling
  • Configuration & migration assistance
  • File sharing
  • Polling
  • Task dependencies
  • Critical path analysis
  • Task time tracking
  • Activity Tracking
  • Assignment management
  • Audit Trail
  • Activity audit
  • Automatic Notifications
  • Boolean search
  • Charting
  • Client portal
  • Collaborative review
  • Collaborative workspace
  • Communication management
  • Conference calling
  • Customer accounts
  • Customizable branding
  • Data synchronization
  • Discussion board
  • Document review
  • Document storage
  • File management
  • Gantt charts
  • Group calendars
  • Instant messaging
  • Labeling
  • Multiple projects
  • Partner portal
  • File & folder permissions
  • Progress tracking
  • Project planning
  • Time tracking by project
  • Projections
  • Real time notifications
  • Secure file storage
  • Single sign on
  • SSL security
  • Task planning
  • Task scheduling
  • Task tracking
  • Two-factor authentication
  • Whiteboard
  • Activity Dashboard
  • Prioritizing
  • Group feedback
  • File repository
  • Document tagging
  • Chat
  • Critical path
  • Knowledge management
  • Document approval
  • Archive workspaces
  • Reporting
  • Version control
  • Document management
  • Task management
  • Shared contact directory
  • Collaboration tools
  • Project management
  • Commenting
  • @mentions
View All Features


File sharing - Secure cloud storage and file management.
Task and Project Management - Coordinate projects that deliver results.
Team Collaboration - Improve the way teams communicate.
Intranet or Extranet - Bring everyone together in an online workplace.
Security Management - Glasscubes is accredited by UKAS with the ISO/IEC 27001 Information Security Management Systems certification and by IASME Consortium with the Cyber Essentials certification.