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For speedy and efficient collaboration, an organization can’t rely solely on intercoms and emails as that would mean longer turnaround time, overflow of unorganized information, and ignored or missed critical updates. And if the team is geographically dispersed, it can be even tougher to communicate using these channels.
Intranet software facilitates smooth communication and collaboration between employees. It also makes them more productive as all the relevant information—such as business updates, employee performance news, and employee benefits—is available at their fingertips.
To help you make an informed purchase decision, we have compiled the following information:
Intranet software is a solution that helps businesses build private and secure portals for internal communication and collaboration.
Typically, employees can access the intranet portal from their authorized devices only. The software offers features to support information management, digital assets management, communication, social networking, and more.
Explore the following deployment options when thinking of intranet software:
On-premise deployment: In case of on-premise intranet, you purchase the software and bear the costs of hardware, installation, testing, deployment, maintenance, and upgrades. This is usually preferred when organizations want to implement additional security and compliance checks. They can modify the software as per their needs.
Cloud-based intranet: Cloud-based intranet software is hosted and maintained by the vendor. Users can configure and directly launch the software from a web-based portal. Users get the advantages of security and innovation without additional costs.
Key question to ask a vendor before you buy: Which deployment method would you recommend for the nature of my business?
Understand the common features of intranet software before you make the buying decision:
Document management: Allow users to create, edit, move, delete, and store documents on a centralized platform. Access to these documents can be controlled for authorized use (downloading, commenting, reviewing, sharing, etc.)
Dynamic forms: Create customizable forms to capture and edit data for supporting actions such as allowing employees to submit expense claims and leave requests or check health benefits.
Communication management: Allow employees to communicate with peers, individuals and groups, through chats or moderated discussion forums. Employees can also access business news, blogs, video content, etc.
Employee directory: Create and maintain personnel profiles that employees can search to get information such as peer name, designation, and contact details. Employees can also view organizational charts that depict an individual’s placement within the business.
Homepage: Offer users a personalized space with links to relevant information such as business news, performance highlights, events, and holidays.
Key question to ask a vendor before you buy: Are there any other features that could be helpful for my business?
*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.
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