Glasscubes Features

It is easy to move between documents and I get notifications when new files are added

I would like to be able to create a link from a document to take me direct to another. It would be helpful to be able to add private notes, all comments are visible.

No pros were added to this review

No cons were added to this review

There is very little downtime (if any) when using Glasscubes. It's easy to use for file sharing and can be whitelabelled.

I don't like it that there is no option to complete a quick live search - ie to jump to all files starting with J or P etc. Instead we have to page down through many files to locate the appropriate file.

Glasscubes is safe, effective, user friendly and accessible. All of our clients are happy with the service, and some have asked to join our network as they prefer it to their own document management service.

There is no issues that I have come across so far, everything runs smoothly.

GlassCubes has significantly improved how I manage communication and collaboration with my six subrecipients. The platform's user-friendly design makes sending emails and sharing files straightforward and efficient. We've cut down on email clutter, and collaborating on documents and projects is now a smooth process. GlassCubes has not only saved us time but also boosted our productivity. It's an indispensable tool for our team!

That I have to download documents frequently to view or edit.

I like that once you have sent a request for information, or to e-approve a document it automatically send reminders to clients.

It was a bit fiddly a first to set up the templates, but once you had completed a few it got easier.

- ease of use - ease of administration - not browser dependent - users had the ability to invite their clients and colleagues to their workspaces

- administration needed some fine tuning - drag and drop feature was inconsistent (has since been corrected)

Things I like about Glasscubes: 1) Its easy to use 2) You can upload documents that multiple people can access 3) You can give specific people access to a project 4) You can access Glasscubes from anywhere 5) I can create my own task list to keep on top of my workload and others can also add to that task list 6) Glasscubes notifies you when someone has added to a project you are working on or has assigned a task to you

I haven't found anything yet that I really don't like.

Ease of use Excellent labeling and parking of necessary files File review and collaboration made easy Easy management of access for large pool of users Great discussion and polling options for online decision making Global calling options Pushed notices Good calendar tool Strong tech support

Sometimes difficult to review docs in native viewer/editor Costs lower under 'per workspace' model than new 'per user' model

Easy to coordinate latest drawings with wider project team and make sure no one misses latest updates/revisions. Discussion function makes sure everyone is aware of what is going on and latest changes to design etc

other users can unfollow a workspace folder - without informing the main workspace admin

how easy it is to navigate, upload and download files.

when bulk uploading files and documents, every member of the team that is following the space receives an individual email for every single document. It would be much better to receive one bulk email that lists all the uploads made in the past 10 minutes or so.1 email with a list of 40 uploads > 40 emails stating 1 thing

Its easy to navigate, files are locked to avoid version clashes, preview works well for word documents and pdfs.

Excel documents don't work well in preview, you have to use desktop connect, which adds a few steps every time a document is opened (on the down side). Sometimes if the connection times out you can lose work, and sometimes the connection doesn't work at all and you just have to download documents to desktop and reload afterwards.

We use Glasscubes for file management, file sharing and document control. We upload all of our documents and use it to update and record them all. it is extremely easy to use and find files with the search function

i think that when a file has been updating the older files should be put in an archive folder

Hi Edward, thank you for your feedback. Glasscubes has file versioning built-in. If you update a file it will add the new version and automatically archive older versions. Just reach out to us if you have any questions.

As a project that works across multiple education institutions we need to be able to access files and resources simultaneously while wherever we are working and glasscubes allow us to do that. We can also post updates for all teams to see and project data is kept safe and secure as we need it to for GDPR reasons

The homepage and dashboard can look clunky and a little boring and the search bar doesn't really bring up what I'm looking for but luckily files are easy to find in the management system.

Glasscubes is very user-friendly and intuitive to use. Lots of functionality to make document storage, version management, and collaboration easy.

There are a few small aspects that I would like improvement on (e.g., the ability to delete/change your responses in a poll), but the Glasscubes team is very open to suggestions.

File sharing, workspace, tasking, collaboration

cannot set times just dates, this would be a very useful feature for us.

On the whole, I have been very satisfied with the possibilities that Glasscubes has provided for our organisation. It is easy to use, which is not only good for me and my team maintaining the platform, but especially for users within our organisation who are less tech-savvy. The onboarding and migration of data were also easy, leading to us being able to start using the platform in full swing in a much earlier stage than I honestly would have expected.

The things that would make it even greater would be an in-built chat system and a connection with Microsoft Teams, but these functionalities are more "nice to have" for us.

The programme is really easy to navigate and the functionality is simple to use. There is also a search facility which I find really useful. I also like the fact that you can communicate easily with colleagues via the message system or leave comments against files to inform others of any changes, etc. This is particularly useful if you work in a virtual network or team. There is also an app that you can download on your phone or tablet so you can access files on the move.

The only downside I have found is that I need to download documents to edit and then re upload, but that is down to my institution not the programme itself. The system can be accessed on a desktop if you work for an institution which allows it.

The high security and protection of key documents, as well as the function that allows you to share documents with juniors or other people without giving there the ability to download or edit the original. Also the documents on Glasscubes can be uploaded in versions, so previous versions can be tracked and secured when needed.

It is very frustrating to share with other organisations who do not have the permission to access and edit the document as they are not a Glasscubes user, this makes cross-collaboration hard. Also if multiple people work on the same document- at the same time, you will get kicked out and it will become locked to the main editor, so again- not good for multi-person editing and collaboration.

Hi Samuel, Thank you for your review and feedback. I wanted to reach out to you to address your frustrations. It is possible to securely share information from Glasscubes with external organisations, using our 'secure share link' feature. If you need to edit and collaborate with external parties, please contact your account administrator and request that they be added to your workspace. When editing a file Glasscubes locks that file, so that other users cannot edit it at the same time, this protects the versioning of the document. During that time the file can still be viewed online, or downloaded by other users. If you use Office 365, it is also possible to co-edit documents, in much the same way as you can with Google Docs. All the best, the Glasscubes Team.

Glasscubes provides an easy to use, flexible platform for collaboration which works well for both internal use and especially when working with a range of external partners. The ability to enable facilities selectively for different groups and projects means they can have what they need without being distracted by what they don't.

The document editing functionality can sometimes need careful explanation as it's so flexible, sometimes less savvy users can get a bit confused.

The Pros are many. What is stands out among them is how easy it is to use the platform even without any formal introduction or training. The ability and various facilities/features available for one to have full control over their account/platform.

Video conferencing is one of the features I am looking out for to use on Glasscubes.

I use Glasscubes on a daily basis. It is a great platform to manage multiple projects and client work processes. As a consultant, it helps me to present an organized plan of action, communicate clearly, and document all aspects of the project. The customer service is top-notch! I've used other similar products, and this is by far the most intuitive and useful

Having to save when you assign a task and then save again when you assign a due date.

Version control - being able to see who has edited what and when, and also being able to revert to previous copies. Gives us additional peace of mind when a collaborative partner accidentally overwrites something. The online editing and editing in real time is also really useful. The security of the site and easy it is to control who sees what. Just incredibly flexible. It's an incredibly reliable site.

Difficulty to say, as the team has always been very receptive to us asking for work arounds or new features that prove popular.

The collaboration aspect of Glasscubes is what really makes it stand out, allowing teams to store, edit and share documents across multiple locations and organisations. It integrates perfectly with MS Office and 365 with the recently-added feature to edit online in Office 365.

Some users can find it challenging to navigate the site at first but this is very easily fixed by a short introduction and training session which we have integrated in the induction process.