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Top Rated Spreadsheet Software with Search/Filter in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Search and filter functions allow users to quickly locate specific data within large spreadsheets, improving efficiency and accuracy. They enable detailed analysis, data manipulation, and help manage extensive information effectively. Our reviewers in spreadsheet software rated this feature as important.

7 Best Spreadsheet Software with Search/Filter

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
visit website
WPS Office logo
4.5
(1.5K)
29.99
flat rate/per year
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Microsoft Excel logo
4.8
(19.3K)
6
per user/per month
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Google Sheets logo
4.7
(13.1K)
6
per user/per month
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Microsoft 365 logo
4.7
(14K)
6
per user/per month
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Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
Numbers logo
4.4
(2.5K)
0.01
per feature
learn more

See other top Spreadsheet products with search/filter

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Spreadsheet software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,387)
5(2,042)
Key Features
Data Import/Export4.5
Document Management4.2

User insights about the search/filter feature

Reviewers indicate that Smartsheet's search/filter functionality significantly enhances productivity by making it easy to locate specific information within large datasets. They value the ability to save and clone filters, which saves time. Users also appreciate the quick and accurate search results, although some mention occasional issues with filters not displaying the desired data.
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“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
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Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
visit website
Pros and Cons based on 3,476 verified reviews
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Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
WPS Office logo
Reviews Sentiment
 
 
 
1-2(26)
3-4(627)
5(878)
Key Features
Data Import/Export4.5
Document Management4.5

User insights about the search/filter feature

Reviewers find WPS Office's search/filter feature helpful for quickly locating documents and specific data within files. They appreciate the ease of use and the similarity to MS Office's filter tool. Users mention the efficiency of the search function, although some note that the search option can be difficult to find for new users.
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“Search and filter option is mostly used in spreadsheet where a large set of data is logged which makes it very difficult and time consuming for anyone to find the required set of data manually. It's like a life saver for the users whom have to deal with huge amounts of data.”
AS

Akash S.

Quality Assurance Engineer

“The search feature turns out to be very useful for new and average users when the user isn't aware of the location of the feature/tool he's looking for. The search tool returns the exact result desired almost every time.The Filter tool is completely similar to MS Office's filter tool other than location variation and gets the job done perfectly.”
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Prateek V.

Scholar

Starting price
29.99flat rate /
per year
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Pros and Cons based on 1,531 verified reviews
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Versatile presentation creation

Comprehensive student tools

Cost-effective office alternative

Versatile office suite

Extensive template library

Intrusive ad display

Frequent performance issues

Limited spell check functionality

Inadequate font management

See pros and cons details
Microsoft Excel logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(3,903)
5(15,427)
Key Features
Data Import/Export4.7
Document Management4.6

User insights about the search/filter feature

Reviewers appreciate Microsoft Excel's search/filter capabilities for efficiently managing large datasets. They find it easy to locate specific data using multiple filters and the search function, which saves time and enhances productivity. Users frequently mention the usefulness of shortcuts like Ctrl + F and the ability to filter by various criteria, making data analysis straightforward and quick.
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“Searching, filtering, and manipulating data is where Excel shines. I work with very large data sets which can be combined, twisted, compared, correlated, and manipulated any way you need in order to understand everything your data is telling you.”
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Beth W.

Senior Regulatory Specialist

“Excel's search and filter functions are my go-to tools for quick data exploration. Whether I'm hunting for specific data points, filtering outliers, or focusing on relevant information, Excel helps me zero in on what matters most.”
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Eric R.

Data Analyst

Starting price
6per user /
per month
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Pros and Cons based on 19,371 verified reviews
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Versatile organization capabilities

Comprehensive tracking features

Efficient report generation

Effective budget tracking

Robust financial accounting

Challenging file management

Problem-solving limitations

Inconsistent version updates

Complex navigation shortcuts

Complicated formula usage

See pros and cons details
Google Sheets logo
Reviews Sentiment
 
 
 
1-2(37)
3-4(3,679)
5(9,458)
Key Features
Data Import/Export4.6
Document Management4.6

User insights about the search/filter feature

Reviewers highlight the efficiency of Google Sheets' search/filter functionality for managing large datasets. They find it easy to locate specific data using the search bar and filter options, which saves time and improves data analysis. Users appreciate the intuitive interface and the ability to apply detailed search criteria, although some mention occasional glitches.
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“It helps me manage and analyze data. These features allows me to quickly locate specific information within a sheet by searching for keywords or criteria. Filtering enables the isolation of specific data subsets based on conditions. ”
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jacob A.

Territory Development Executive

“Google Sheets offers powerful search and filter functionalities, allowing me to quickly find and analyze data within my spreadsheets. The intuitive search feature helps me locate specific information efficiently, saving valuable time.”
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Noxolo R.

Tutor

Starting price
6per user /
per month
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Pros and Cons based on 13,174 verified reviews
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Real-time team collaboration

Flexible document sharing

Exceptional value and functionality

Effective tracking capabilities

Convenient cloud storage

Lag with large datasets

Limited formatting options

Lacks advanced features

Dependence on internet connection

Inconsistent formula compatibility

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,974)
5(9,918)
Key Features
Data Import/Export
Document Management4.6

User insights about the search/filter feature

Reviewers appreciate Microsoft 365's search/filter capabilities for efficiently locating emails, documents, and data across various applications. They find the search function fast and accurate, although some users report occasional difficulties with retrieving specific documents. The ability to use multiple search criteria and filters is highly valued for managing large datasets.

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“Being able to filter emails especially by using the search filter is a time savor. We sometimes get clients who might send website deliverables in multiple emails and when we have several clients going at the same time, each designer can search and filter emails that may come to the universal email that the clients use before being assigned a dedicated person to communicate with.”
RH

Rosie H.

Owner/Lead Designer

“With the dynamic growth of Microsoft products collaboration this feature finally found its place. It allows you not to search only in a specific application, but through all MS products that you owe. With filter you can choose to search in all MS products, in one specific application or even in groups of apps that you prefer. ”
SS

Serhii S.

Service Desk Analyst

Starting price
6per user /
per month
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Pros and Cons based on 14,021 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,148)
5(13,132)
Key Features
Data Import/Export4.6
Document Management4.7

User insights about the search/filter feature

Users find Google Workspace's search/filter feature fast, intuitive, and highly effective for locating emails, documents, and files across various applications. They appreciate the relevance and accuracy of search results, as well as the ability to customize filters. However, some users report occasional difficulties in retrieving specific documents or emails.
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“I appreciate the "Search/Filter" feature in Google Workspace for its speed and accuracy. It allows users to quickly locate specific emails, documents, or files by using keywords, filters, and advanced search options. This helps save time, especially”
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Muqtada J.

control and system

“Google Mail's search is way more efficient than Outlook's! In my experience with Outlook, if I search a key word, Outlook will pull up every little document with every "letter" in the key word making searching and filtering very difficult to find what I am looking for. Google's search and filter is much more efficient and I am always able to find exactly what I am looking for.”
KB

Kaela B.

Chief Operating Officer

Starting price
7per user /
per month
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Pros and Cons based on 17,445 verified reviews
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Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Numbers logo
Reviews Sentiment
 
 
 
1-2(75)
3-4(1,054)
5(1,372)
Key Features
Data Import/Export4.5
Document Management

User insights about the search/filter feature

Users appreciate the search/filter feature in Numbers for its efficiency in locating specific data within large datasets. They find it easy to use and effective for data analysis, saving time and improving productivity. Reviewers also mention the convenience of using this feature on multiple devices, including iPhones.
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“This robust feature enhances efficiency and data analysis that enables me to quickly locate specific information within large data sets, which streamlines the spreadsheet navigation process.”
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Shelmith S.

Admin Virtual Assistant

“Using different techniques to find your data, as the search, filtering and other modes that enable me to use via my iphone ”
HI

Hesham I.

Consultant

Starting price
0.01per feature
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Pros and Cons based on 2,501 verified reviews
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Cost-effective spreadsheet solution

Cost-effective solution

Versatile templates

Effective budget tracking

Seamless Apple integration

Limited file compatibility

Troublesome format conversion

Inferior to competitors

Challenging navigation

Complex formula management

See pros and cons details

Other Top Rated Spreadsheet Software with Search/Filter in 2026

Spreadsheet Server logo

Spreadsheet Server

ERP to Excel reporting. Simple formulas. Real-time data.

visit website
Connect 140+ ERPs to Excel. Real-time financial reports using formulas you know. AI help built-in. Drill to details. Zero IT needed.

Read more about Spreadsheet Server

Users also considered
Jet Reports logo

Jet Reports

Flexible Financial and Business Reporting Inside Excel

visit website
Jet Reports is a flexible financial and business reporting solution running inside of Excel and on the Web. From advanced business reports to sophisticated financial statements, business users can create reports in Excel with no exporting, no copying and pasting, and no programming required.

Read more about Jet Reports

Users also considered
Intellimas logo

Intellimas

Build apps in days, not months using the speed of low code.

visit website
Intellimas is a highly configurable, enterprise level solution with spreadsheet features. This allows you to build a variety of web apps to eliminate standalone spreadsheets. Intellimas retrieves live data from your other systems, connects it to Intellimas fields, and keeps both sets of data linked.

Read more about Intellimas

Users also considered
Microsoft Excel logo

Spreadsheet software for formatting and analysis.

learn more
Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for greater insight and more ways to share data.

Read more about Microsoft Excel

Users also considered
Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Google Sheets logo

Cloud-based spreadsheet and collaboration platform

learn more
Google Sheets is a cloud-based spreadsheet platform designed to help businesses of all sizes collaborate with clients and partners to create and edit data on spreadsheets.

Read more about Google Sheets

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

learn more
Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

learn more
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

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Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Numbers logo

Spreadsheet application for data visualization

learn more
Numbers is a spreadsheet application designed to help teams create tables, charts, bars, columns, diagrams, and illustrations to visualize data via web browsers or using devices including Mac, iPad, and iPhone. Managers can create an audio representation of data charts using VoiceOver in iOS.

Read more about Numbers

Users also considered
WPS Office logo

Cross-platform file sharing & productivity suite

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WPS Office is a file sharing and productivity suite designed to help businesses of all sizes create, edit, and share presentations, documents, and spreadsheets with clients or team members.

Read more about WPS Office

Users also considered
Sage Intacct logo

Best-in-class Cloud ERP for Finance

learn more
Sage Intacct is a leading provider of best-in-class cloud ERP software, and is the preferred cloud financial management applications for the AICPA.

Read more about Sage Intacct

Users also considered
OriginPro logo

Cloud-based data analysis and graphing software

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OriginPro is a cloud-based data analysis and graphing software that provides a complete set of data exploration, peak fitting, and surface fitting analysis tools for businesses across multiple sectors, including academic institutions, government organizations, and non-profits.

Read more about OriginPro

Users also considered
Stackby logo

Spreadsheets, Databases and No code APIs - one platform.

learn more
Stackby is a collaborative workspace that brings ease of use of spreadsheets, functionality of databases and access to popular services via no-code API connectors - to create, organize and automate anything.

Read more about Stackby

Users also considered
Macabacus logo

The fastest way to get more done in Microsoft 365

learn more
Macabacus is the Microsoft 365 add-in solution for finance and banking. It’s the fastest way to get more done, from complex financial models to branded presentations.

Read more about Macabacus

Users also considered
Retable logo

Work & data management platform

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Retable is a collaborative online spreadsheet tool that helps businesses manage, track, connect, monitor and automate data efficiently.

Read more about Retable

Users also considered
Zoho Sheet logo

Collaborative online spreadsheet application for teams

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Zoho Sheet is that spreadsheet application that provides you with the space for organizing data, discussing reports with your team, and analyzing data, wherever you are. Zoho Sheet also provides native apps for both iOS and Android, thus, not tethering users to their laptops.

Read more about Zoho Sheet

Users also considered
HighQ logo

Cloud-based legal case management tool for legal teams.

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HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

Users also considered
Quixy logo

Work Smart. Achieve More.

learn more
Quixy is a comprehensive digital transformation platform that empowers business users to quickly build and manage powerful enterprise-grade applications. Automate workflows, enhancing efficiency, transparency, and productivity across operations.

Read more about Quixy

Users also considered
Ragic Builder logo

#1 No-Code Tool for Digitalizing Your Business Processes

learn more
Ragic is a no-code database builder that allows its users to build their own system according to their workflow with a spreadsheet-like interface, capable of building small contact management to fully-fledged ERP systems.

Read more about Ragic Builder

Users also considered
Jspreadsheet logo

JavaScript data grid with advanced spreadsheet controls

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Cloud-based spreadsheet solution that assists businesses with data grid creation, formula execution, and dataset visualization.

Read more about Jspreadsheet

Users also considered
Grist logo

The best of spreadsheets, databases and app builders.

learn more
Grist is a familiar spreadsheet interface to a robust relational database. Analyze your well-organized data with no-code dashboards, and collaborate on sensitive data in real time.

Read more about Grist

Users also considered
Gigasheet logo

Cloud Big Data Spreadsheet

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Gigasheet is the cloud big data spreadsheet. Gain insights from your data in minutes, not days or hours. If you can use a spreadsheet, you can get started with big data analysis and data science.

Read more about Gigasheet

Users also considered
Banana Accounting logo

Accounting software.

learn more
Traditional columnar accounting in a modern form, similar to Excel. Professional, easy and fast. Based on double-entry bookkeeping, it is ideal for any small business, association, private person and for teaching bookkeeping.

Read more about Banana Accounting

Users also considered

Key features for Spreadsheet software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Data Import/Export: Reviewers highlight the ability to import and export data from various sources and formats, facilitating integration with multiple systems and enhancing data sharing capabilities. 88% of reviewers rated this feature as important or highly important.
  • Document Management: Users appreciate features like multiple tabs, version control, and the ability to organize documents efficiently, which simplifies data storage and access. 86% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users emphasize the importance of real-time editing, commenting, and sharing features, which enhance teamwork and streamline workflow across different locations. 82% of reviewers rated this feature as important or highly important.
  • Data Visualization: Reviewers find the creation of charts, graphs, and dashboards valuable for presenting and interpreting complex data, making information more comprehensible and actionable. 82% of reviewers rated this feature as important or highly important.
  • Offline Access: Users appreciate the ability to work on documents without an internet connection, ensuring continuous productivity in various environments. 82% of reviewers rated this feature as important or highly important.