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BeanworksAP

AI-Powered Accounts Payable Automation

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BeanworksAP Pricing, Features, Reviews and Alternatives

BeanworksAP product overview

What is BeanworksAP?

Beanworks empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Beanworks is a centralized platform providing 360° visibility and control for AP.

Key benefits of using BeanworksAP

Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.

Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.

Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).

Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Phone Support
Knowledge Base
Email/Help Desk
Chat

Training options

Videos
Live Online
Webinars
In Person
Documentation

BeanworksAP pricing information

Value for money

4.7

/5

34

Starting from

ic-pricetag

No pricing info

Pricing options

Free plan
Subscription
Free trial
Pricing range

BeanworksAP features

Functionality

4.5

/5

34

Total features

50

6 categories

Most valued features by users

Reporting/Analytics
Compliance Management
Alerts/Notifications
Customizable Reports
Multi-Currency
Workflow Management
Audit Trail
Invoice Management

BeanworksAP users reviews

Overall Rating

4.7

/5

34

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.96/10
Rating distribution

5

4

3

2

1

25

8

1

0

0

Pros
Very easy to use, logically designed and very intuitive to pick up. Amazing, extremely helpful customer service - issues are dealt with immediately and resolved well.

NS

Noreen S.

Ve been very happy with the software and the customer service has been excellent. Immediate replies to emails and easy walk through instructions when running into any questions.

EA

Erin A.

I initially heard of bean bills at my previous work. After working with it I found it to be very user friendly and the desire of the Bean Bills team to constantly improve their product amazing.

VB

Vadim B.

Cons
Also, sync errors are difficult to find and no alerts for such as given.
AvatarImg

Ella G.

Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong.

DM

Denise M.

Inability to change approval channels. This may be more company specific and attached to function vs actual software limitation.

LM

Luigi M.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Great AP Software

Reviewed 4 years ago
Pros

Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons

Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Vendor response

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Great Solution for Small/Medium Size Business Looking to Go Paperless

Reviewed 4 years ago

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros

This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space...

Cons

Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Vendor response

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

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Payables

Reviewed 4 years ago

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Pros

That it feeds to Sage 100. Less papers to handle

Cons

The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong. Using date as Invoice number which them makes it appear to be duplicate when it is not. Also issues with Channels for Approvals, have been challenging to fit our needs.

Vendor response

Thank you for your note. Your response has been passed onto the appropriate team members.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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BEANWORKS - Works as advertised!!

Reviewed 4 years ago

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros

Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons

If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Vendor response

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Very Beneficial

Reviewed 4 years ago

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

Pros

Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.

Cons

There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Vendor response

Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

BeanworksAP FAQs and common questions

Q. What type of pricing plans does BeanworksAP offer?

BeanworksAP has the following pricing plans:
Pricing model: Subscription
Free Trial: Available


Q. Who are the typical users of BeanworksAP?

BeanworksAP has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


Q. What languages does BeanworksAP support?

BeanworksAP supports the following languages:
English


Q. Does BeanworksAP support mobile devices?

BeanworksAP supports the following devices:
Android, iPad, iPhone


Q. Does BeanworksAP offer an API?

No, BeanworksAP does not have an API available.


Q. What other apps does BeanworksAP integrate with?

BeanworksAP integrates with the following applications:
Rent Manager, Sage Intacct, QuickBooks Online Advanced, NetSuite, Sage 50cloud Accounting, Sage 500, Quickbooks Online, Jonas Enterprise, Xero


Q. What level of support does BeanworksAP offer?

BeanworksAP offers the following support options:
FAQs/Forum, Phone Support, Knowledge Base, Email/Help Desk, Chat

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