BeanworksAP Pricing, Features, Reviews & Comparison of Alternatives

BeanworksAP

AI-Powered Accounts Payable Automation

4.71/5 (34 reviews)

BeanworksAP overview

What is BeanworksAP?

Beanworks empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Beanworks is a centralized platform providing 360° visibility and control for AP.

We help AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile device. We reduce our customers' data-entry workload on average by up to 83%.

Beanworks integrates with popular accounting software such as QuickBooks Online, QuickBooks Desktop, Sage Intacct, Sage 50, 100, 300, & 500, NetSuite, Microsoft Dynamics GP, Xero, Rent Manager, Jonas Club, Clubessential, and more.
www.beanworks.com

Pricing

Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, Germany

Supported languages

English
BeanworksAP screenshot: Instantly find any invoice
Simplify audits and save time with digital invoice storage. Search invoices by vendor, GL code, amount, legal entity, or any other information on the invoice.Lost Tree ClubBeanworksAP screenshot: Reconciliation your way
Beanworks maintains one-to-one reconciliation from your accounting system to your bank account. All payments are sent directly from your bank account to the vendor.BeanworksAP screenshot: Reduce approval delays
Leverage custom approval channels for your purchase orders, whether they were created in Beanworks or imported from your accounting system.BeanworksAP screenshot: Total visibility from POs to payments
Accurately accrue liabilities in real time and get a better understanding of your vendor spend. Easily look up the details of any invoice, PO or payment, regardless of where it is in the workflow.BeanworksAP screenshot: Improve visibility and insight into spend
Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results.

BeanworksAP user reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.7
  4.9
Danica B.

Great AP Software

Used daily for 1-2 years
Reviewed 2018-10-30
Review Source: Capterra

Pros
Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons
Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Response from Beanworks Solutions


Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Samantha M.

Great Solution for Small/Medium Size Business Looking to Go Paperless

Used daily for 1-2 years
Reviewed 2018-10-23
Review Source: Capterra

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros
This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons
Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Response from Beanworks Solutions


We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Denise M.

Payables

Used daily for 1-2 years
Reviewed 2018-10-26
Review Source: Capterra

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Pros
That it feeds to Sage 100. Less papers to handle

Cons
The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong. Using date as Invoice number which them makes it appear to be duplicate when it is not. Also issues with Channels for Approvals, have been challenging to fit our needs.

Response from Beanworks Solutions


Thank you for your note. Your response has been passed onto the appropriate team members.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 5/10

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Vince G.

BEANWORKS - Works as advertised!!

Used daily for 1-2 years
Reviewed 2018-10-30
Review Source: Capterra

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros
Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons
If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Response from Beanworks Solutions


Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Lisa C.

Very Beneficial

Used daily for 6-12 months
Reviewed 2018-11-14
Review Source: Capterra

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

Pros
Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.

Cons
There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Response from Beanworks Solutions


Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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BeanworksAP pricing

Pricing options
Subscription
Free trial
View Pricing Plans

Contact us for a custom quote: https://www.beanworks.com/plans/
Get a free trial https://inbound.beanworks.com/Capterra-AP-Automation-Leader

BeanworksAP features

Accounting
Accounting Integration
Alerts/Notifications
Audit Trail
Compliance Management
Customizable Reports
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Multi-Currency
Reporting/Analytics
Workflow Management

API (387 other apps)
Activity Dashboard (364 other apps)
Billing & Invoicing (351 other apps)
Data Import/Export (342 other apps)
Recurring/Subscription Billing (224 other apps)
Reporting & Statistics (404 other apps)
Third Party Integrations (324 other apps)

Videos and tutorials

Additional information for BeanworksAP

Key features of BeanworksAP

  • Accounting software integration
  • Audit trail
  • Custom reports
  • Electronic payments
  • Expense management
  • Get feedback throughout the AP process
  • Invoice approvals
  • Invoice routing
  • Invoice-to-PO matching
  • Payment-specific Virtual Credit Cards
  • Real-time cash flow management
  • Secure cloud storage
  • Spend management
  • Transaction monitoring
  • Workflow management
View All Features

Benefits

Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.

Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.

Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).

Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.