Beanworks Pricing, Features, Reviews & Comparison of Alternatives

Beanworks

Accounts Payable Automation, Built to Delight

4.71/5 (34 reviews)

Beanworks overview

What is Beanworks?

Beanworks helps accounting teams get from invoice to payment faster through AP automation.

Our cloud-based software uses automatic data entry to pull invoice data into our secure online dashboard. Invoices are then routed for easy approvals from your computer or mobile device.

Approved invoices can then be paid by virtual credit card to earn cash-back rebates, as well as direct deposit by ACH (US) or EFT (CAN). Completed transactions and invoices are stored securely in the cloud for 7 years meaning no more paperwork filing.
www.beanworks.com

Pricing

Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Canada, Europe, Germany, United Kingdom

Supported languages

English
Beanworks screenshot: Create an invoice easily in BeanworksFatigue ScienceBeanworks screenshot: Beanworks let you approve an invoice from any computer or mobile deviceBeanworks screenshot: Pay an invoice by virtual credit card, ACH or EFT from the Beanworks dashboard

Beanworks reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.7
  4.9
Danica Bahadur, MAcc

Great AP Software

Used daily for 1-2 years
Reviewed 2018-10-30
Review Source: Capterra

Pros
Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons
Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Response from Beanworks Solutions


Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Samantha Moak-Bryan

Great Solution for Small/Medium Size Business Looking to Go Paperless

Used daily for 1-2 years
Reviewed 2018-10-23
Review Source: Capterra

Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Pros
This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons
Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Response from Beanworks Solutions


We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Vince Gallo

BEANWORKS - Works as advertised!!

Used daily for 1-2 years
Reviewed 2018-10-30
Review Source: Capterra

The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time. Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Pros
Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons
If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Response from Beanworks Solutions


Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Denise Mahn

Payables

Used daily for 1-2 years
Reviewed 2018-10-26
Review Source: Capterra

Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Pros
That it feeds to Sage 100. Less papers to handle

Cons
The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong. Using date as Invoice number which them makes it appear to be duplicate when it is not. Also issues with Channels for Approvals, have been challenging to fit our needs.

Response from Beanworks Solutions


Thank you for your note. Your response has been passed onto the appropriate team members.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 5/10

Minimize review

Lisa Cardona

Very Beneficial

Used daily for 6-12 months
Reviewed 2018-11-14
Review Source: Capterra

Beanworks is very useful and I would highly recommend it for many businesses to track their invoicing. I also like how we can reach out to a Beanworks representative by instant messaging and they are able to log in and review/fix errors at anytime.

Pros
Beanworks is easy to use and manage. I like that we can upload the invoices, code, and have them reviewed by different departments. It's also amazing how it links to Jonas with updated information. It keeps everything organized and if I need to view anything in particular, the search options are very helpful. They are just one click away. It is also nice to write in comments to communicate with other departments. I like how I can create customized reports for payments and invoices as well.

Cons
There are some instances where I have to do manual checks in Jonas, but I am not able to mark those invoices as paid in Beanworks, only having the option to mark the invoice as "do not pay."

Response from Beanworks Solutions


Thank you for your response! We are working hard to make your experience in accounts payable workflow workful simple and delightful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Beanworks pricing

Pricing options
Subscription
View Pricing Plans

Contact us for a custom quote: https://www.beanworks.com/plans/

Beanworks features

Accounting Integration
Accounting Management
Audit Trail
Automatic Notifications
Compliance Management
Customizable Reporting
Electronic Payments
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Workflow Management

API (243 other apps)
Activity Dashboard (187 other apps)
Billing & Invoicing (169 other apps)
Data Import/Export (154 other apps)
Expense Tracking (147 other apps)
Real Time Reporting (116 other apps)
Reporting & Statistics (218 other apps)
Third Party Integration (173 other apps)

Videos and tutorials

Additional information for Beanworks

Key features of Beanworks

  • Invoice-to-PO matching
  • Invoice approvals
  • Invoice routing
  • Payment-specific Virtual Credit Cards
  • Real-time cash flow management
  • Get feedback throughout the AP process
  • Accounting software integration
  • Audit trail
  • Custom reports
  • Electronic payments
  • Secure cloud storage
  • Transaction monitoring
  • Workflow management
View All Features

Benefits

Automatic data entry of invoices & POs: Email or upload invoices and purchase orders into Beanworks to be automatically entered with guaranteed accuracy

Approve from anywhere: Easy approvals of invoices and payments no matter where you are from your computer, tablet, or smartphone.

Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).

Secure storage: Beanworks provides 7 years of secure cloud-storage of your purchase order, invoice, and payment data.