Nexonia Expenses Reviews

Nexonia Expenses

Delighted Customers. Unbeatable Integrations.

4.52/5 (602 reviews)

Pros
  • Love that there is a mobile app as our employees are in the field a lot so it helps them remember what to track. The receipt picture function is great too.Verified ReviewerRead the full review
  • I like Nexonia because it is pretty user friendly. I haven't had to use customer service yet so I'm not certain how good that would be.Lynn R.Read the full review
  • It is cloud-based and therefore perfect for mobile management of staff expenses in my organization.I love the approval workflow , and how Nexonia integrates seamlessly with our inhouse ERP tools.Abimbola K.Read the full review
Cons
  • The only issues are really on my team's side. The way they structure the "memo" section can be confusing and it is difficult to tell what the expense was for.Verified ReviewerRead the full review
  • The application is somewhat confusing, it becomes somewhat difficult to navigate.juan javier m.Read the full review
  • The only thing that was annoying was for mapping the miles if only gave you the direct route on maps... but Michigan has a ton of construction for 8/12 months so you never take the direct route.Verified ReviewerRead the full review
98%
recommended this to a friend or a colleague
Abimbola Kolor

Nexonia has set a gold standard.

Used daily for 1-2 years
Reviewed 2018-07-01
Review Source: Capterra

Pros
I love Nexonia for its simplicity and the fact it is highly customizable. It is cloud-based and therefore perfect for mobile management of staff expenses in my organization.I love the approval workflow , and how Nexonia integrates seamlessly with our inhouse ERP tools. I love the quality of the mobile app. Majority of my colleagues at work have never had a cause to use Nexonia on desktop and this proves how well the smartphone app has been effective.This is great for measuring mileage for tasks and subsidized meals which we all never seem to get enough of at work. I love the quality of support Nexonia offers my organization. On every occasion ,when I have reached out to the Nexonia team , I always got to talk to an human being. This is rare for software firms who seem to always want to over automate their support structure.Therefore I will say Nexonia is setting a good standard.

Cons
Linking my personal debit card to Nexonia always seem to be an hurdle ,and not just for me but also for most of my colleagues at work.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Ania Prelich

Amazing Product, excellent support

Used daily for 2+ years
Reviewed 2019-11-19
Review Source: Capterra

Pros
Love that this product makes creating expenses super easy.

Cons
I would not change anything about this product.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Brianna Bryan

Enjoy Using Nexonia

Used monthly for 6-12 months
Reviewed 2020-04-17
Review Source: Capterra

Overall super simple and easy which I love! Our previous report involved coding for different departments and would actually get kicked back if we did it wrong (but didn't tell you what was wrong you had to figure it out..) this was simple and I got my expense report money quickly!

Pros
I love how easy it is to use Nexonia! The software we used before no joke came with a training pamphlet, with Nexiona I was able to log in and do my first report without any training - very straight forward!

Cons
I wish they made the direct deposit more obvious - I didn't realized they offered this service until after I submitted my expense report and had to wait for the check.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Dylan F

Expense Reports

Used daily for 6-12 months
Reviewed 2016-10-11
Review Source: Capterra

I can not comment on cost - as it is corporately paid for, nor can I comment on support, as when I have an issue I go to our internal team. We did get trained on the system by a representative - who was likeable and enthusiastic. Pleasant experience. Overall: I would not purchase this on my own. It is "jumpy", so when you try to navigate between columns of expenses or time sheets you often have to reselect multiple times - which really makes it slow. This also means there is the likelihood for errors and as such it seems you not only have to complete the entry but review to make sure it didn't "jump" and have an item get miscategorized. The "copy" functions which should allow you to copy the categories from week to week - don't work well either. This is tiresome as then one if forced to do everything that the copy function is supposed to assist with. I have had a few service interruptions. I did not inquire to our internal support - as the message that came up when my time sheets and expenses were lost indicated that there was an issue with your site and to please come back later. It would have been of benefit if you have provided a suggestion as to how long the site would be down, or given the option to be notified when come back. Some work was lost, which was also a pain. We have had various problems submitting information and getting items approved. These were not individual issues, but across the organization. So - I can not validate if that was NEXONIA or in part the integration with our company. The integration with AMEX is cool - but it does chose the wrong categories, so I still have to edit them. This could be a result of our team having too many sub categories. Sorry that this isn't very positive comments, but it truly looked like a good platform, but is just not client friendly.....yet :) I do not need to have this feedback posted - that is not my intent. I rather you just use the information to improve the platform.

Pros
please see first section - amex integration - and it looks to have the right "thinking" behind what an app should do

Cons
Please see first section difficult to use jumpy creates errors because of the above credit card integration - miss categorizes System outages with no way to be notified when it is back on line and no time estimate - happene don the weekends, so I was going to call - but there was no support available at the time

Rating breakdown

Ease of use
Features

Likelihood to recommend: 3/10

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May Chan

User Friendly system

Used daily for 2+ years
Reviewed 2020-03-19
Review Source: Capterra

It is a easy using system no matter you are submitting your own expense report, or you are running a report to manage how many expense reports submitted in a limited period of time, Nexonia is very easy to use.

Pros
I have been using Nexonia in my prior experiences for more than 5 years, the system is very easy to use, you can complete your expense report submission with easy steps and everyone should have no problem submit their first expense report.

Cons
none at this moment, I believe the only drawback is the limited functions that our company was purchased or used.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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Krupa Popat

I love it

Used daily for 2+ years
Reviewed 2020-02-26
Review Source: Capterra

It’s great

Pros
This makes expensing work costs so much easier

Cons
Nothing I think it is amazing and so helpful

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Eli Scheinholtz

Nexonia — Easy Reporting Tool For Staff

Used daily for less than 6 months
Reviewed 2019-09-17
Review Source: Capterra

Good tool for keeping track of hours logged and other reporting needs.

Pros
Timer feature with dropdown function makes recording time and expenses very easy and simple to see on screen

Cons
Could be easier to rearrange on screen rather than deleting and re-adding different timing options

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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Anonymous

Gets the Job Done

Used weekly for 1-2 years
Reviewed 2019-08-28
Review Source: Capterra

Pros
Once you get into the flow of navigating Nexonia, it is fairly easy to upload receipts to expense. The categories provided make sense and the submission process is a breeze. UX/UI is fairly intuitive and I don't have to worry about extra buttons/flashy new features getting in my face.

Cons
The only issues are really on my team's side. The way they structure the "memo" section can be confusing and it is difficult to tell what the expense was for. But that is on their end not Nexonia's!

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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Archit Agarwal

Nexonia Expense Reports Review

Used daily for free trial
Reviewed 2019-12-14
Review Source: Capterra

Overall a positive experience but not something mind blowing. This is a good software & if team behind it keeps updating from time to time, It can give good competition to established names.

Pros
It is easy to use and can be handled without much training. Can be used on phone as well so handy & ready to go. Is not very complex and process can be handled effectively.

Cons
New features should be added. Some more functionalities are required to make it at par with other alternatives in the market.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Ashlynn Moran

Serves it's purpose!

Used occasionally for 2+ years
Reviewed 2019-08-12
Review Source: Capterra

Pros
I like that we can take photos of our receipts and upload them; the platform is very detailed and ensures all necessary information is included.

Cons
I think some of the features are redundant/not needed; I think it takes a lot of time to submit a report via the mobile app.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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Jon Davault

Welcome to the 21st Century

Used daily for 2+ years
Reviewed 2016-09-15
Review Source: Capterra

Prior to Nexonia, our company was mired in the paperwork report world. Tying out receipts was a nightmare and reimbursements were delayed due to time spent traveling through the mail. We instituted Nexonia about 2 years ago and our employees love it. It is easy to use, allows for greater visibility by managers and speeds up the reimbursement time-frame. Overall, we are absolutely thrilled with our selection of Nexonia as our expense report vendor.

Pros
Ease of use and tight integration with NetSuite. The fact that I can enter or remove an employee in our CRM and have it flow directly into Nexonia is a huge time saver. We rarely need to utilize the support team, but when we do they are more than happy to roll up their sleeves and take ownership of our issues.

Cons
The only con I can think of is that a year ago, it seemed like new versions were constantly being rolled out and not always tested on different smartphones. For example, we have a large contingent using a Samsung Galaxy that had an issue where launching the camera caused the app to crash. It was eventually resolved, but if I recall it had to do with the latest update that was released. At the time, the Galaxy was a very popular phone.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Andrew King

A helpful tool for keeping track of project expenses!

Used weekly for 2+ years
Reviewed 2017-01-30
Review Source: Capterra

I like how easy it is for new users to pick up and use Nexonia. It's easy to figure out, and does a lot of the leg work for you. My favorite feature is getting an auto-generated list of expenses based on my credit card history. Before, I was manually entering the amounts for each expense, which at least doubled the time it took to log expenses. With Nexonia, every transaction on my card is automatically in the system. And I love that I can drag and drop receipt pics without having to go through an upload process. Once the receipts are online, I can link/unlink and group multiple receipts to the same expense entry, which has been very useful for the way my receipts are sometimes generated (such as different receipts for itemized segments of a single transaction). I also like that I can log expenses on the road with the mobile app. It has at times shown a delay in syncing with my online profile, but otherwise is a very useful app for tracking expenses in real time and not having to worry about coming back from a business trip with a lot of reporting to do. My only nitpick is that there does not seem to be a way to make edits to multiple expense entries at the same time. For example, if I have ten transactions for a single project, especially when they are going to be logged to the same category in that project, I have to go through and make the same drop down selections for each individual entry. I would like instead to be able to "copy/paste" the entry's profile or simply select multiple transactions and edit the elements in one window. That kind of feature would really make this software top notch, and save me even more time than the software already has. But overall I'm a big fan of the software and how it organizes and tracks our expenses.

Pros
The drag-and-drop feature for receipts, auto-generated entries linked to my credit card, the option to use the mobile app, and the ability to group multiple receipts to one entry.

Cons
There is not a way to make multiple edits to entries with identical profiles. Either a template or a way to edit any items that are selected would be an extremely useful feature.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Rebecca Johnson

Rebecca's Review

Used daily for 1-2 years
Reviewed 2016-09-15
Review Source: Capterra

I manage my departments finances through this program. It is very easy to use once you learn how. I love how each person can send their receipts directly to Nexonia!

Pros
I like how this software allows each person to send their receipt directly to Nexonia and the current months report. I love how easy it is to see who has what card transactions and create an entry from that or you can go to the receipt and link it to a card transaction to create the entry.

Cons
I don't like how long it takes for each transaction to reach the Nexonia software. I can get the product and receipt before the transaction even reaches the Nexonia software. Although I don't believe that this is solely Nexonia's fault. The other thing that I would change is the linking of receipts to transactions, once the receipt is linked it would be nice if it was completely removed from the receipts list, although if you have two transactions with one receipt you need to link them both (the two transactions) to the same receipt, so you would have to send the same receipt to Nexonia twice, so I can understand why it is the way it is.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Afton Holfinger

Nexonia Makes Expenses a Breeze

Used daily for 2+ years
Reviewed 2016-09-15
Review Source: Capterra

Over the last three years, Nexonia has taken us from a company relying on paper reconciliations to a fully-automated paperless system. It's incredibly easy to set up reporting structures, approve and edit expenses, and keep accurate receipt records. Additionally, Nexonia integrates with QuickBooks Online so once expenses are approved, getting them into QuickBooks is just a click of the button.

Pros
QBO integration. Ease of use. Everything is customizable so that you are always getting the information you need from employees regarding what the expense was for. Ability to code on the go with the app and save receipts for later makes this a great software for companies with employees who do a lot of traveling. Constant updates to the system fixing bugs and adding new features.

Cons
Most of the things that bothered us about the software have been fixed over time - including coding multiple expenses at once and easier receipt capture.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Kathy Plummer

Kathy Plummer - Beta Theta Pi Fraternity

Used daily for 2+ years
Reviewed 2016-09-15
Review Source: Capterra

The time helps us a lot posting to different departments. It is important to for allocations at the end of each month to know where our employees are spending their time. The expenses have saved a lot of time for everyone. They can upload their receipts right away so loss of them has cut down 90%. We give them drop downs so the coding is actually done by them and more actuate.

Pros
The employee's takes ownership. We can give them options to chose from so less mistakes are made. I like that after an employee finish's they submit which then takes the information into approval, by the time it gets exported into our accounting software it is correct. I like that the time and expenses are done in the same manor.

Cons
The approval sections leave a little to be desired. You have to move back and fourth to see the amount compared to the coding. The picture of the attachment and picture of the receipts has a little to be desired, it takes more time than it should because of this.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Mark Rose

Easy Submission of Expenses / Integration with Quickbooks

Used weekly for 2+ years
Reviewed 2016-09-15
Review Source: Capterra

As a end user who submits ~20 expense items per month the convenience and ease of use is unparalleled. We moved from a paper system previously that was quite cumbersome. The interface is user friendly and the all the various methods for acquiring the digital copy of the expense is great. I mainly drag and drop PDF formatted images to upload the expenses into my report and it works great every time. I also use the email feature to send expenses to my reports and it great for larger email formatted invoices. I also appreciate the fact that I can leave a report half done if I need to track down a missing invoice or receipt and it saves everything done up to that point. I also support the accounting team with the integration of Nexonia to Quickbooks - this can be a little challenging to setup but the support staff are very helpful and we have always managed to get our users setup.

Pros
Ease of adding and capturing receipts. Auto balancing and the way it handles split receipts. Ability of managers to see what is in a end users account - what is outstanding or remaining to be worked on.

Cons
Email receipts - having to back out of the report I am working on to have the receipts show up as available to attach to the expenses. Once you go back into the specific report again the emailed receipts show up just fine.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Amanda Goebel

Best AP/AR solution around

Used weekly for 2+ years
Reviewed 2018-11-20
Review Source: Capterra

It has been a great solution. We transitioned to this from another AP/AR solution. This has eliminated the need for two softwares and we just use this one. I love that it talks with our Accounting solution, saving a lot of time.

Pros
This software is a great AP/AR solution. Our team can easily process their expense reports on the road, no need to keep receipts and manually upload and code in the office. The AP solution is great. It is processed in the system, including all one over one approvals needed. Then it transfers over to Sage Intacct seamlessly, where the checks are printed. This solution transfers the invoice directly to our accounting software, which is a feature a lot of other AP solutions does not offer. It has saved a lot of man hours

Cons
The support offered with this solution can be a little lacking sometimes. I didn't know we had a direct account manager until we were with the software for 2 years. There can be a little lag in customer support getting back to you. But these are things I can look past for the other pros that the software offers.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Money Saver

Used weekly for 2+ years
Reviewed 2019-05-08
Review Source: Capterra

I have been using this app for almost 3 years and it helped me a lot in saving and reporting the expenses. As it is compatible working with Android's which is very helpful as the accounts and finance teams require these tools to make the work easier for them, and i would recommend to organizations and corporate to use the same if i am given a chance to.

Pros
The most i like is that i can use the software through my mobile and i reach out for my mobile whenever i make any expense or any expense is made in the organization as well as personally. When corporate management expense policies are strict people are relying on the app very much to control or to report the same which helps the management to come to a conclusion. This can also be integrated with credit cards and other CRMS and tools to keep a track of the expense. Busy finance and accounting leaders will definitely need this.

Cons
The least i like is that the tool must be in a way that it can be integrated in as much as CRM's used by the corporate and a bit unsteady during poor receipt of internet connectivity

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Shane Stern

Expenses Branch 087

Used weekly for 6-12 months
Reviewed 2016-09-15
Review Source: Capterra

My experience is generally positive as this process does eliminate many steps required in the past to recover expenditures.

Pros
It is fast and effective and can be done from any location eliminating the need to save receipts for a long period of time.

Cons
All things considered, I have no complaints about the soft ware itself. I have had no negative experiences to date.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Brook Stawski

Great product with friendly user application

Used daily for 2+ years
Reviewed 2016-09-15
Review Source: Capterra

I've been using Nexonia for approximately 2 years and really enjoy how easy it has been to log expenses and categorize spending. The mobile phone applications have been extremely helpful in capturing needed receipts and categorically assigning expenses

Pros
-User friendly/intuitive -Mobile phone application (receipt recording)

Cons
-Navigating between expense reports can be a challenge -Should consider adding a "default" setting so users can choose a default client/project when assigning expenses; too often I've assigned project expenses to the wrong client/project when a default setting would have been helpful

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Would recommend Nexonia!

Used daily for 1-2 years
Reviewed 2018-08-21
Review Source: Capterra

Easy to use!

Pros
Nexonia Expense Reports was so easy to use! If anything was difficult is was because the admin people made too many categories that were similar. It was easy to tell when the admins needed you to edit a submission and to track at what stage the report was at after submitting.

Cons
The only thing that was annoying was for mapping the miles if only gave you the direct route on maps... but Michigan has a ton of construction for 8/12 months so you never take the direct route. It would have been nice to edit that to get the money for my miles.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 8/10

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Jacob Paukovitz

A good and functional solution for expense management

Used daily for 2+ years
Reviewed 2018-03-15
Review Source: Capterra

Saves us hours as month on expense management (corporate credit cards) Its not the most user friendly platform. Its definitely functional, but it will always take training.

Pros
This solution has saved us hours each month collecting and organizing receipts. We've gone from taking 5 hours a week to 1 hour a week really working with credit card receipts.

Cons
I've seen some competitors have a little better UI, but may not have the same features.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Nick Hampson

Nick Hampson

Used daily for 2+ years
Reviewed 2016-09-20
Review Source: Capterra

Great app. It's very easy to use personally and easy to approve other peoples expenses on the go.

Pros
take picture to add item to submit expense all with the same device.

Cons
the flash resets to "auto" for each picture. I would like it to set to "on" and remember that setting for each subsequent picture.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Ramin Sultanov

I love the mobile application

Used daily for 6-12 months
Reviewed 2018-05-22
Review Source: Capterra

Pros
I think Nexonia Expenses is already a leader in the expense management applications on the market. Till last month I didn't use its mobile app for iPhone, but later I saw it is really helpful and simple to use. And everything is working smoothly as a desktop version. It designed graphically and you can see not only your expenses and also where did you spend some amount with a map and other attached files. You can add manual spending and of course, it will calculate your expenses from credit cards.

Cons
It took a long time to explain the whole interface to our staff. And otherwise, we didn't experience any negative sides of Nexonia. Thanks for that kind of service.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Anonymous

The Nexonia Expense Reporting Mobile App has dramatically simplified my weekly expense reporting.

Used weekly for 1-2 years
Reviewed 2018-07-27
Review Source: Capterra

Nexonia Expense reporting saves me time and heartache by allowing me to submit my expenses as I incur them. I am able to quickly upload all work-related receipts and never have to worry about keeping track of a pile of printed receipts again.

Pros
I love that this software has a fully integrated mobile app. I use it most often when I travel for work and am able to easily submit my expense report receipts in real time. This saves me so much time and effort as I no longer have to keep up with every receipt until the end of the week.

Cons
The only thing I don't love about this software is that it can be slightly tedious adding notes and comments to my expense reports. If I cover the cost of lunch for 5 people on my team, I have to manually type in each team members name. If the software platform could integrate a database of current employees this would streamline part of my expense reporting process.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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