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Capture Expense
5
21
4
2
3
0
2
0
1
0
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Expense software that fits in your team’s daily routine
Table of Contents
Capture Expense - 2026 Pricing, Features, Reviews & Alternatives
All user reviews are verified by in-house moderators and provider data by our software research team. Learn more
Last updated: June 2026
Capture Expense overview
What is Capture Expense?
Capture Expense is a cloud-based expense management platform built to automate the entire expense lifecycle, from receipt capture through to reimbursement and reporting. Powered by conversational AI, it integrates directly into the tools your teams already use, including WhatsApp, Microsoft Teams, and Slack, so employees can raise claims with a photo or a text message without downloading anything new.
For finance and operations teams, Capture Expense delivers granular spend controls, automated approval workflows, and a Finance Copilot that generates custom reports instantly through a natural language interface. Smart Audit uses AI to review claims against your policy rules before they reach a manager, auto-approving, rejecting, or escalating as appropriate.
Core functionality includes: OCR receipt capture and automatic data extraction; vehicle mileage tracking with distance API, HMRC-approved fuel rates, and carbon footprint reporting; credit card reconciliation via Open Banking with real-time transaction feeds; business expense cards (physical, virtual, and single-use) with per-user spend limits; travel management with time-based subsistence rates and interactive route mapping; and multi-currency support across 100+ currencies with real-time exchange rates.
Capture Expense integrates with 50+ platforms including Xero, Sage, QuickBooks, Salesforce, SAP, Microsoft Dynamics, and leading payroll and HR systems, pushing approved expense data straight through to reimbursement with no manual re-entry. Data can be exported via CSV, PDF, or direct API feed.
Security and compliance: Capture Expense is HMRC recognised, Cyber Essentials Plus accredited, and part of the Payroll Software and Services Group (PSSG). Deployment is cloud-based with dedicated onboarding support from day one. Recognised with Capterra Best Value and Best Ease of Use 2026, and Software Advice Most Recommended and Best Customer Support 2026.
Typical customer outcomes include a 75% reduction in manual processing time, a 60% drop in repetitive admin tasks, a 34% increase in VAT reclaim success, and savings of 44% on out-of-pocket expenses.
Capture Expense’s user interface
Capture Expense reviews
Overall rating
4.9
/5
23
Positive reviews
100
%
- Value for money
- Ease of use
- Features
- Customer support
- Likelihood to recommend1.00/10
5
4
3
2
1
21
2
0
0
0
Jean Z.
CEO
Emma B.
Finance Operations Manager
Emma B.
Finance Operations Manager
Who uses Capture Expense?
Based on 23 verified user reviews.
Company size
Small Businesses
Midsize Businesses
Enterprises
Top industries
Use cases
Capture Expense's key features
Most critical features, based on insights from Capture Expense users:
All Capture Expense features
Features rating:
Capture Expense alternatives
Capture Expense
Starting from
6
Per month
SAP Concur
Starting from
7
Per month
QuickBooks Online
Starting from
38
Per month
Rippling
Starting from
8
/user
Per month
Capture Expense pricing
Pricing plans
Pricing details:
Enterprise
No pricing info
Features included:
- Mileage calculator
- Receipt inbox
- Receipt scanning
- Advanced approval
- Multi-currency
- Smart scanning
- Card reconciliation
- Project tracking
- Single sign-on
- ERP integration
- Dedicated account manager
- Open banking
- Advanced reporting
- Linked organisations
User opinions about Capture Expense price and value
Value for money rating:
To see what individual users think of Capture Expense's price and value, check out the review snippets below.
Jean Z.
CEO
Emma B.
Finance Operations Manager
Capture Expense integrations (22)
Integrations rated by users
We looked at 23 user reviews to identify which products are mentioned as Capture Expense integrations and how users feel about them.
Integration rating: 5.0 (1)
“It’s used for the accounting and finance purposes when reconciling financial and budget information”
Nicole B.
Owner
Integration rating: 5.0 (1)
“Good intergration with Purchase Ledger - Can't comment on any other elements.”
Matthew C.
Accounts Payable Supervisor
Integration rating: 5.0 (1)
“By importing invoices generated in Statii from the sales orders and delivery documents, we eliminated the need to manually re-enter descriptions and prices when raising invoices in Sage. This saved a significant amount of time and reduced the risk of”
Clare D.
Office manager
Integration rating: 5.0 (1)
“For payroll and financial tracking.”
Heath P.
Director
Capture Expense support options
Typical customers
Platforms supported
Support options
Training options
Capture Expense FAQs
Q. Does Capture Expense support mobile devices?
Capture Expense supports the following devices:
iPhone, iPad, Android
Q. What level of support does Capture Expense offer?
Capture Expense offers the following support options:
Phone Support, Email/Help Desk, Chat, Knowledge Base, 24/7 (Live rep), FAQs/Forum