FileFlo - 2026 Pricing, Features, Reviews & Alternatives

FileFlo is a compliance document intelligence platform for regulated industries including trucking and logistics, aviation, healthcare, construction, manufacturing and state licensed cannabis operations. It employs artificial intelligence to classify over six hundred document types against Code of Federal Regulations sections across five federal agencies: FMCSA, FAA, CMS, OSHA and EPA. FileFlo functions as a compliance system of record alongside existing operational solutions, concentrating on document classification, retention enforcement and audit preparation without replacing workflow management tools.

The platform automates document classification, expiration tracking and audit binder generation. FileFlo connects to Google Drive, Dropbox, SharePoint and OneDrive without requiring data migration. The AI classification engine assigns each file to its regulatory citation. Regulatory mappings include forty nine CFR Part three hundred ninety one for driver qualification files, fourteen CFR Part one hundred thirty five for pilot currency records, forty two CFR Parts four hundred eighty four, four hundred eighteen and four hundred eighty three for healthcare provider credentials, twenty nine CFR Parts one nine one zero and one nine two six for safety and training logs and forty CFR for environmental compliance documents. The system extracts dates and expiration details and applies color coded status indicators with green for current files, yellow for items expiring within sixty days and red for expired or missing documentation. It triggers automated alerts at ninety days, sixty days, thirty days and seven days before an expiration across applicable regulators. The platform enforces retention requirements that typically extend for five years or longer and exports audit binders formatted per regulator within sixty to one hundred eighty seconds.

Industry specific capabilities include tracking of driver qualification files with annual review alerts and Clearinghouse integration for FMCSA compliance, pilot currency matrices compatible with Wyvern PASS and ARGUS CHEQ audit packs for FAA Part one hundred thirty five operations, conditions of participation tracking with survey binder formatting for CMS requirements in healthcare, multi employer worksite binder generation with OSHA three hundred and three hundred A logs requiring a five year retention for construction, dual agency process safety management element binders covering RCRA, EPCRA, SPCC and air permits for manufacturing and Michigan R four hundred twenty rule pack integration with a METRC document layer for cannabis operations. The system provides employee auto detection, comprehensive audit trail logging and support for multi site, multi regulator operations.

Setup completes in one business day through connection to existing folder structures and an initial scan that generates a baseline gap report identifying missing or expired documentation. FileFlo integrates natively with cloud storage platforms and preserves current file structures while adding classification and compliance tracking capabilities. The platform operates as a document intelligence layer within existing technology ecosystems by relying on direct cloud storage connectivity rather than requiring a public application programming interface.