MobileXpense Pricing, Features, Reviews & Comparison of Alternatives

MobileXpense

Travel & expense management solution

4.38/5 (8 reviews)

MobileXpense overview

What is MobileXpense?

MobileXpense is a cloud-based solution for tracking and managing expenses, with tools for automating expense input and approval workflows. Designed for global businesses, MobileXpense offers tools for planning and authorizing, spend tracking, control and approval, integration, and analysis. Users can create expense reports on-the-go using the MobileXpense native mobile apps for Android and iOS, and data is automatically routed to the correct departments for approval.

With MobileXpense, businesses of all sizes can plan and submit business travel requests, which can be input using the pre-built online form, and managers are able to approve and authorize travel plans. Employees simply submit their travel destination, purpose for travel, dates, and other relevant information into the MobileXpense system, and integration with third party online booking tools and travel management systems means tickets can be booked and logged at the same time. Throughout business travel, employees are able to input their expenses either using a desktop or mobile device, and the MobileXpense system offers tools for synchronizing credit card transaction details, compliance monitoring, VAT calculation, and receipt scanning.

Managers are able to view submitted expense reports within the MobileXpense system, with reports automatically routed to the relevant parties for approval based on company workflows. Users with permissions are able to approve or deny expenses, based on the presented historical data about the individual's travel and expense history, including policy breaches and supervisors' comments. Users can monitor expenses by individual or department and generate custom reports on metrics such as spending by category, spending by department, overall yearly spend, and more. MobileXpense also facilitates the input and management of vehicle mileage, daily allowances, and cash advances to ensure that all business travel costs are accounted for.
www.mobilexpense.com

Pricing

Starting from
€5/month
Pricing options
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Chinese (Traditional), Czech, Danish, Dutch and 17 other languages, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, Ukrainian, Taiwanese
MobileXpense screenshot: Employees can create travel requests for approval by managementMobileXpense SpendCatcher Mobile AppMobileXpense screenshot: MobileXpense can be used to track expenses, mileage, and daily allowancesMobileXpense screenshot: Managers are able to approve expense requests based on employee behaviorMobileXpense screenshot: Reports can be generated on individual or department expense dataMobileXpense screenshot: Employees are able to input expenses while they travelMobileXpense screenshot: Mileage can be tracked with GPS technology for accuracy MobileXpense screenshot: The SpendCatcher feature allows users to scan receipts to input expense dataMobileXpense screenshot: Employees can generate expense reports on-the-go with the MobileXpense apps

MobileXpense user reviews

Excellent
3

Very good
5

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.5
  4.6
  4.4
  4.6
Stephan Ongania

Great, good educated people during rollout and support

Used weekly for 2+ years
Reviewed 2018-02-05
Review Source: Capterra

Standadized travel management and financial approval system.

Pros
The main advantage of this software is the easy usage. Additionally as it can be accessed from anywhere (also ourside our company network) this helps the users to submit expenses in time. Flexibility in customizing and local requirements helped us to achieve our goals and we were able to rollout MXP nearly globally.

Cons
What is missing is the overview of where the automatic workflows are sent. Especially in case cost center owner or Supervisors are changing after the submission it is hard and timeconsuming to search where the approval is stuck. Here an overview in the history (Workflow / Approval sent to) would be an andvantage and would safe time in researching.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Hansa Murugan

Super Top Service

Used daily for 2+ years
Reviewed 2018-02-08
Review Source: Capterra

We work in partnership with MobileXPense and have been for years now.

Pros
MobileXpense has been our supplier for a very long time, and we attribute our partnership tothe great customer service offered by the friendly and high experienced team, the very user friendly web/mob app and the continually enhanced features and functionalities, that never let us down...

Cons
More globally enhanced reporting features will be something i'd highly recommend. More regular updates to the Web version.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Anonymous

Project Manager for MobileXpense implementation

Used monthly for 6-12 months
Reviewed 2018-02-02
Review Source: Capterra

Pros
On line approval workflow No more paperwork Easy of use Customer support Cheaper than competitors for the basic version

Cons
Additional options have additional costs (SpendController / SpendCatcher). There should be a global offer "all inclusive" at a competitive price.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

Minimize review

Meike Mantle

Good, ambitious team!

Used daily for 2+ years
Reviewed 2018-02-05
Review Source: Capterra

Supports all required features of an reimbursement system, to be implemented in a modular way between booking / payment / master data and out.payment

Pros
Easy to use, simple to implement, easy to customize; Can support all relevant / standard interfaces

Cons
Reporting, especial creating own reports is tricky ; create reports for more than entity or global is challenging.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Jude Pinto

The implementation of the pilot project was excellent with quick support and turnaround times

Used weekly for 6-12 months
Reviewed 2018-02-13
Review Source: Capterra

Simple implementation, and easy control on expense approval flow

Pros
Our process was simplified at the start of the pilot and therefore experienced a relatively easy implementation. The project manager made sure we covered our basics - where missed. The application is easily accessible on many platforms. The admin screens are easy too; simple enough for our Non-IT country admins to support and use. After project implementation, the operational support has been up to the mark. We're yet to face an issue they were not able to resolve.

Cons
The mobile app was not aesthetically pleasing to many of our users. It served the purpose but could do with a facelift with a professional "user experience" consultant. Also would be great if the manual log-in screen could recognise when a user is trying to use his company email (SSO) and connect them there seamlessly. Right now we have to clearly demarcate Single-Sign-On link from the Manual log-in.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

MobileXpense pricing

Starting from
€5/month
Pricing options
Subscription
View Pricing Plans

Contact MobileXpense for pricing information.

MobileXpense features

Compliance Management
Customizable Reporting
Reporting & Statistics
Third Party Integration

API (333 other apps)
Accounting Integration (183 other apps)
Accounting Management (217 other apps)
Activity Dashboard (288 other apps)
Audit Trail (164 other apps)
Automatic Notifications (189 other apps)
Billing & Invoicing (217 other apps)
Data Import/Export (218 other apps)
Electronic Payments (193 other apps)
Expense Tracking (173 other apps)
Financial Analysis (160 other apps)
Invoice Management (260 other apps)
Invoice Processing (175 other apps)
Multi-Currency (183 other apps)
Real Time Data (168 other apps)
Workflow Management (185 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for MobileXpense

Key features of MobileXpense

  • Mobile receipt capture
  • Expense reporting
  • Travel booking
  • Reminders
  • Profile management
  • Restriction management
  • Travel planning
  • Auditing
  • Barcode scanning
  • Cash management
  • Compliance management
  • Configurable workflow
  • Credit card integration
  • Customizable branding
  • Customizable reporting
  • Data visualization
  • Employee database
  • Multi-language
  • Photo albums
  • Planning tools
  • Request routing
  • Third party integration
  • Transaction history
  • Escalation management
  • Data transformation
  • ERP integration
  • PCI DSS compliance
  • Cost tracking
  • Travel management
  • Expense claims
  • Geographic maps
  • Reporting & statistics
  • Spend control
  • Data capture and transfer
  • Geolocation
  • Human resource integration
View All Features

Benefits

Allow employees to input their business travel expenses by filling in an online form within the MobileXpense system and automatically route expense reports to the relevant teams for approval.

Input expenses automatically using the SpendCatcher receipt reader. Users simply take a photo of their receipt using a mobile device and MobileXpense automatically creates an expense input. Receipts are also stored within the system so that they can be retrieved at any time.

Identify inaccuracies within expense claims with the SpendController feature. The tool uses optical character recognition (OCR) to check report fields and compares it to receipts to verify if the data matches.

Utilize the MobileXpense mobile app to manage travel expenses on-the-go, from anywhere in the world. Travel requests and expense reports can also be managed off-site by managers, and mileage can be tracked with GPS technology.

Integrate with online travel booking sites, credit card processors, invoicing tools, HR systems, ERP systems, and more in order to create a streamlined workflow and synchronize expense data.