MobileXpense is a cloud-based solution for tracking and managing expenses, with tools for automating expense input and approval workflows. Designed for global businesses, MobileXpense offers tools for planning and authorizing, spend tracking, control and approval, integration, and analysis. Users can create expense reports on-the-go using the MobileXpense native mobile apps for Android and iOS, and data is automatically routed to the correct departments for approval.
With MobileXpense, businesses of all sizes can plan and submit business travel requests, which can be input using the pre-built online form, and managers are able to approve and authorize travel plans. Employees simply submit their travel destination, purpose for travel, dates, and other relevant information into the MobileXpense system, and integration with third party online booking tools and travel management systems means tickets can be booked and logged at the same time. Throughout business travel, employees are able to input their expenses either using a desktop or mobile device, and the MobileXpense system offers tools for synchronizing credit card transaction details, compliance monitoring, VAT calculation, and receipt scanning.
Managers are able to view submitted expense reports within the MobileXpense system, with reports automatically routed to the relevant parties for approval based on company workflows. Users with permissions are able to approve or deny expenses, based on the presented historical data about the individual's travel and expense history, including policy breaches and supervisors' comments. Users can monitor expenses by individual or department and generate custom reports on metrics such as spending by category, spending by department, overall yearly spend, and more. MobileXpense also facilitates the input and management of vehicle mileage, daily allowances, and cash advances to ensure that all business travel costs are accounted for.