MobileXpense is a cloud-based solution for tracking and managing expenses, with tools for automating expense input and approval workflows. Designed for global businesses, MobileXpense offers tools for planning and authorizing, spend tracking, control and approval, integration, and analysis. Users can create expense reports on-the-go using the MobileXpense native mobile apps for Android and iOS, and data is automatically routed to the correct departments for approval.
With MobileXpense, businesses of all sizes can plan and submit business travel requests, which can be input using the pre-built online form, and managers are able to approve and authorize travel plans. Employees simply submit their travel destination, purpose for travel, dates, and other relevant information into the MobileXpense system, and integration with third party online booking tools and travel management systems means tickets can be booked and logged at the same time. Throughout business travel, employees are able to input their expenses either using a desktop or mobile device, and the MobileXpense system offers tools for synchronizing credit card transaction details, compliance monitoring, VAT calculation, and receipt scanning.
Managers are able to view submitted expense reports within the MobileXpense system, with reports automatically routed to the relevant parties for approval based on company workflows. Users with permissions are able to approve or deny expenses, based on the presented historical data about the individual's travel and expense history, including policy breaches and supervisors' comments. Users can monitor expenses by individual or department and generate custom reports on metrics such as spending by category, spending by department, overall yearly spend, and more. MobileXpense also facilitates the input and management of vehicle mileage, daily allowances, and cash advances to ensure that all business travel costs are accounted for.
Standadized travel management and financial approval system.
Pros The main advantage of this software is the easy usage. Additionally as it can be accessed from anywhere (also ourside our company network) this helps the users to submit expenses in time. Flexibility in customizing and local requirements helped us to achieve our goals and we were able to rollout MXP nearly globally.
Cons What is missing is the overview of where the automatic workflows are sent. Especially in case cost center owner or Supervisors are changing after the submission it is hard and timeconsuming to search where the approval is stuck. Here an overview in the history (Workflow / Approval sent to) would be an andvantage and would safe time in researching.
We work in partnership with MobileXPense and have been for years now.
Pros MobileXpense has been our supplier for a very long time, and we attribute our partnership tothe great customer service offered by the friendly and high experienced team, the very user friendly web/mob app and the continually enhanced features and functionalities, that never let us down...
Cons More globally enhanced reporting features will be something i'd highly recommend. More regular updates to the Web version.
Simple implementation, and easy control on expense approval flow
Pros Our process was simplified at the start of the pilot and therefore experienced a relatively easy implementation. The project manager made sure we covered our basics - where missed. The application is easily accessible on many platforms. The admin screens are easy too; simple enough for our Non-IT country admins to support and use.
After project implementation, the operational support has been up to the mark. We're yet to face an issue they were not able to resolve.
Cons The mobile app was not aesthetically pleasing to many of our users. It served the purpose but could do with a facelift with a professional "user experience" consultant. Also would be great if the manual log-in screen could recognise when a user is trying to use his company email (SSO) and connect them there seamlessly. Right now we have to clearly demarcate Single-Sign-On link from the Manual log-in.
Allow employees to input their business travel expenses by filling in an online form within the MobileXpense system and automatically route expense reports to the relevant teams for approval.
Input expenses automatically using the SpendCatcher receipt reader. Users simply take a photo of their receipt using a mobile device and MobileXpense automatically creates an expense input. Receipts are also stored within the system so that they can be retrieved at any time.
Identify inaccuracies within expense claims with the SpendController feature. The tool uses optical character recognition (OCR) to check report fields and compares it to receipts to verify if the data matches.
Utilize the MobileXpense mobile app to manage travel expenses on-the-go, from anywhere in the world. Travel requests and expense reports can also be managed off-site by managers, and mileage can be tracked with GPS technology.
Integrate with online travel booking sites, credit card processors, invoicing tools, HR systems, ERP systems, and more in order to create a streamlined workflow and synchronize expense data.
FAQs for MobileXpense
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Q. What type of pricing plans does MobileXpense offer?
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