MobileXpense Pricing, Features, Reviews & Comparison of Alternatives

MobileXpense

Travel & expense management solution

4.38/5 (8 reviews)

MobileXpense overview

MobileXpense is a cloud-based solution for tracking and managing expenses, with tools for automating expense input and approval workflows. Designed for global businesses, MobileXpense offers tools for planning and authorizing, spend tracking, control and approval, integration, and analysis. Users can create expense reports on-the-go using the MobileXpense native mobile apps for Android and iOS, and data is automatically routed to the correct departments for approval.

With MobileXpense, businesses of all sizes can plan and submit business travel requests, which can be input using the pre-built online form, and managers are able to approve and authorize travel plans. Employees simply submit their travel destination, purpose for travel, dates, and other relevant information into the MobileXpense system, and integration with third party online booking tools and travel management systems means tickets can be booked and logged at the same time. Throughout business travel, employees are able to input their expenses either using a desktop or mobile device, and the MobileXpense system offers tools for synchronizing credit card transaction details, compliance monitoring, VAT calculation, and receipt scanning.

Managers are able to view submitted expense reports within the MobileXpense system, with reports automatically routed to the relevant parties for approval based on company workflows. Users with permissions are able to approve or deny expenses, based on the presented historical data about the individual's travel and expense history, including policy breaches and supervisors' comments. Users can monitor expenses by individual or department and generate custom reports on metrics such as spending by category, spending by department, overall yearly spend, and more. MobileXpense also facilitates the input and management of vehicle mileage, daily allowances, and cash advances to ensure that all business travel costs are accounted for.

Pricing

Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Chinese (Traditional), Czech, Danish, Dutch and 17 other languages, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Turkish, Ukrainian
MobileXpense screenshot: Employees can create travel requests for approval by managementMobileXpense | Travel and Expense ManagementMobileXpense screenshot: MobileXpense can be used to track expenses, mileage, and daily allowancesMobileXpense screenshot: Managers are able to approve expense requests based on employee behaviorMobileXpense screenshot: Reports can be generated on individual or department expense dataMobileXpense screenshot: Employees are able to input expenses while they travelMobileXpense screenshot: Mileage can be tracked with GPS technology for accuracy MobileXpense screenshot: The SpendCatcher feature allows users to scan receipts to input expense dataMobileXpense screenshot: Employees can generate expense reports on-the-go with the MobileXpense apps

MobileXpense reviews

Excellent
3

Very good
5

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.5
  4.6
  4.4
  4.6
Hansa Murugan

Super Top Service

Used daily for 2+ years
Reviewed 2018-02-08
Review Source: Capterra

We work in partnership with MobileXPense and have been for years now.

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Stephan Ongania

Great, good educated people during rollout and support

Used weekly for 2+ years
Reviewed 2018-02-05
Review Source: Capterra

Standadized travel management and financial approval system.

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Meike Mantle

Good, ambitious team!

Used daily for 2+ years
Reviewed 2018-02-05
Review Source: Capterra

Supports all required features of an reimbursement system, to be implemented in a modular way between booking / payment / master data and out.payment

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Jude Pinto

The implementation of the pilot project was excellent with quick support and turnaround times

Used weekly for 6-12 months
Reviewed 2018-02-13
Review Source: Capterra

Simple implementation, and easy control on expense approval flow

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Nicu Enache

MobileXpense is the best app for travel and expense management due to high flexibility!

Used daily for 6-12 months
Reviewed 2018-01-10
Review Source: Capterra

It is well suited for multi national travel and fit my needs in an efficient way. I would totally recommend it!

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MobileXpense pricing

Pricing options
Free trial
Subscription
View Pricing Plans

Contact MobileXpense for pricing information.

MobileXpense features

Compliance Management
Customizable Reporting
Reporting & Statistics
Third Party Integration

API (189 other apps)
Accounting Integration (130 other apps)
Accounting Management (125 other apps)
Activity Dashboard (134 other apps)
Automatic Notifications (116 other apps)
Billing & Invoicing (131 other apps)
Data Import/Export (110 other apps)
Electronic Payments (118 other apps)
Expense Tracking (126 other apps)
Financial Analysis (89 other apps)
Invoice Management (180 other apps)
Invoice Processing (106 other apps)
Multi-Currency (112 other apps)
Real Time Data (113 other apps)
Receiving (96 other apps)
Workflow Management (92 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for MobileXpense

Key features of MobileXpense

  • Mobile receipt capture
  • Expense reporting
  • Travel booking
  • Reminders
  • Profile management
  • Restriction management
  • Travel planning
  • Auditing
  • Barcode scanning
  • Cash management
  • Compliance management
  • Configurable workflow
  • Credit card integration
  • Customizable branding
  • Customizable reporting
  • Data visualization
  • Employee database
  • Multi-language
  • Photo albums
  • Planning tools
  • Request routing
  • Third party integration
  • Transaction history
  • Escalation management
  • Data transformation
  • ERP integration
  • PCI DSS compliance
  • Cost tracking
  • Travel management
  • Expense claims
  • Geographic maps
  • Reporting & statistics
  • Spend control
  • Data capture and transfer
  • Geolocation
  • Human resource integration
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Benefits

Allow employees to input their business travel expenses by filling in an online form within the MobileXpense system and automatically route expense reports to the relevant teams for approval.

Input expenses automatically using the SpendCatcher receipt reader. Users simply take a photo of their receipt using a mobile device and MobileXpense automatically creates an expense input. Receipts are also stored within the system so that they can be retrieved at any time.

Identify inaccuracies within expense claims with the SpendController feature. The tool uses optical character recognition (OCR) to check report fields and compares it to receipts to verify if the data matches.

Utilize the MobileXpense mobile app to manage travel expenses on-the-go, from anywhere in the world. Travel requests and expense reports can also be managed off-site by managers, and mileage can be tracked with GPS technology.

Integrate with online travel booking sites, credit card processors, invoicing tools, HR systems, ERP systems, and more in order to create a streamlined workflow and synchronize expense data.